OFFICE SUPPORT ASSISTANT III

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Assistant III to provide essential general office support for a proximity-based work center comprised of one or more academic departments within the College. Requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students and outside constituents. Position reports to the Senior Business Specialist within the Center.

The Center is comprised of the following disciplines: Biology, Chemistry, Physics and Psychological Sciences.

Key Responsibilities

Position provides essential general/routine administrative and office support that include a broad range of duties:

• Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email or face-to-face
• Provides general faculty and student support; including faculty text book requests, photocopying, receiving and delivery of packages, key requests, parking passes, travel arrangements, assisting with course scheduling changes, ordering of office supplies
• Writes and sends general correspondence, formal business letters and assist with newsletter
• Schedules meeting facilities, equipment and meals for events, meetings and programs
• Works with UM shared services or within existing systems to process departmental credit card reconciliations, travel reimbursements for faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card
• Provides clerical support to the Chairs, Business Support Specialists and Directors
• Assists with providing training and coordination for student workers
• Prepares, processes and maintains appropriate records, files, reports and information
• Coordinates and submits Facilities requests (work orders, key requests, etc.)
• Completes other projects and duties as assigned

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift

M-F; 40hrs/weekly, some remote work

Salary

Pay commensurate with education and experience.
Hiring Range: $15.50 Hourly
Grade Level: 005
University Title: Office Support Assistant III

Minimum Qualifications

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Some college coursework and/or experience working in office setting
Excellent computer skills, including Microsoft Office Outlook, Excel, and Word

Application Materials

Cover Letter and Resume should be uploaded with Application to the UMSL Job site: Http://umsl.jobs

Benefit Eligibility

The University of Missouri - St. Louis offers benefit-eligible employees a wide variety of benefits including: health, dental and vision coverage effective on the first day of employment, retirement, paid time off, tuition assistance for employees and their dependents and employee and dependent life insurance. For more information about our benefits, please visit:

https://www.umsystem.edu/totalrewards/benefits

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate. In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research and engagement.

Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the UM Director of Employee and Labor Relations at 573-882-7976.

To request ADA accommodations, please call the UM Director of Accessibility and ADA at 573-884-7278.

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