Administrative Associate for Academic Affairs

Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$36,177 - $39,500

Vacancy Number

S01948

Position Title

Administrative Associate

Working Title

Administrative Associate for Academic Affairs

Competency Level

Advanced

Dept/School

Watson College of Education - Associate Dean's Office - 31401

Primary Purpose of Organizational Unit

The Watson College of Education Office of Academic Affairs, Program Support, and Student Success is committed to supporting the College’s mission to develop knowledgeable and proficient education professionals dedicated to improving schools and society. Academic Affairs, Program Support, and Student Success ( APS ) consists of four separate but integrated units: Assessment, Accreditation and Data Operations ( AADO ); Educational Technology ( ETU ); Recruitment; and Student Advising. Our teams meet the needs of the WCE faculty, staff, and public-school partners by facilitating interactions, providing informational resources, supporting academic program functions, and implementing processes to navigate institutional policies and procedures. APS serves both graduate and undergraduate students. Students’ needs are met through assistance with admissions, academic advising, scholarships, and navigating the complex institutional and professional structures associated with education broadly.

College

Watson College of Education - 31400 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Associate for the Academic Affairs, Program Support, and Student Success ( APS ) offices in the Watson College of Education is responsible for the coordination and completion of processes and procedures related to the business operations across four diverse units. This person will be the singular point person across the units within APS : Assessment, Accreditation, and Data Operations ( AADO ); Educational Technology Unit ( ETU ); Recruitment and Enrollment; and Student Advising (SA). Specifically, this individual will independently coordinate and direct office support activities, developing new unit administrative processes and procedures as needed; apply knowledge of programs and policies to meet the needs of diverse staff and students; administer budgets across units and for the Office of APS ; plan and support events involving faculty, staff, students, and the general public and ensuring inclusive practices to support diverse representation at all events; use and support of a variety of software to meet needs across units; respond to inquiries and serve as a resource to staff and students; prepare reports to support decision making across and within the units; and attend to other business processes and operational procedures critical for ensuring the success of our programs and our students. Additionally, this position will supervise graduate assistants, undergraduate work assistant students, and SHRA temporary support.

These processes and procedures include, but are not limited to:
· Maintain academic catalogue and webpage for APS .
· Process travel requests and reimbursements, independent contractors, and journal entries.
· Purchase materials and equipment.
· Support personnel actions including searches, position updates, and annual appraisals.
· Apply knowledge of programs and campus units to process, organize, and direct forms associated with subwaiver, faculty contracts, student performance, matriculation, accreditation, and other APS items as needed.
· Maintain confidential records, files and databases including personnel files.
· Support grant work from proposal submission through grant funding and implementation.
· Resolve faculty, staff, and student problems using extensive knowledge of programs, WCE procedures and policies, technology resources, and processes associated with admissions, scholarships, recruitment, student matriculation, and assessment cycles.
· Coordinate meetings and activities of the Appeals Committee, ETU, SA, AADO, Enrollment Task Force, Assessment and Accreditation Operations Task Force, and other APS operational structures.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience

Associate degree in business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience
All degrees must be received from appropriately accredited institutions

Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

7519

Job Posting Date

09/28/2022

Posting Close Date

10/18/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. In the cover letter, candidates should speak specifically to the ways their professional knowledge, skills, and experience will contribute to supporting equitable, diverse, and inclusive communities.

This position is being recruited at the Advanced level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/26137
Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNCW? (2022)
   • UNCW Website
   • UNCW LinkedIn Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • UNCW Instagram Account (UNCW_jobs)
   • UNCW Job Alert
   • Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women in Higher Education
   • Craigslist
   • Other