The L. Douglas Wilder School of Government and Public Affairs
invites applications for an Executive Assistant to Distinguished
. This position provides executive level administrative
staff support to the Distinguished Faculty member in the L. Douglas
Wilder School of Government and Public Affairs. The position is a
key member of the executive staff and plays an integral role in
providing efficient and smooth operation of the office, as well as
ensuring that academic and administrative information is
communicated to faculty, staff, and students of the Wilder School,
as well as the larger university community. This position serves as
the first point of contact to the Distinguished Faculty and is
responsible for making independent, appropriate judgment calls in
scheduling appointments, handling confidential calls, data and
correspondence, and the coordination of general and highly
sensitive academic, fiscal, and administrative information and
The Wilder School's mission is to:
- Engage, teach and inspire students and leaders to understand
and solve challenges in our world.
- Advance research that informs public policy and decision-making
to improve our communities.
- Collaborate with communities through innovative partnerships to
enhance the quality of life.
The Wilder School's vision is to be the premier resource for public
policy expertise and social equity in public safety, governance,
and economic and community development. The 2022 U.S. News and
World Report rankings confirm the Wilder School among the top 15%
of graduate schools of public affairs at No. 38 and tied for No.1
in Virginia. The School is also ranked No. 19 in Social Policy, No.
28 in Urban Policy, and No. 34 in Public Management and Leadership.
The Wilder School has over 1,500 students and more than 11,000
alumni, with an established environment where diverse perspectives
thrive and where a common interest in public service and the
betterment of society unites these perspectives together. Our
academic excellence attracts the highest quality faculty, staff,
and students, and our graduates are leaders in their
Our location in Richmond, the capital of the Commonwealth of
Virginia, combined with our proximity to Washington, DC, provides
numerous opportunities for engaged scholarship, teaching and
community engagement activities. A creative, interdisciplinary
School with both academic programs and training/research centers in
the social sciences and professional arenas, we reflect the
diversity of the communities we serve, providing students and
faculty with the knowledge, skills, opportunities, and experience
necessary for success.
For additional information about the Wilder School, please visit
our website at https://wilder.vcu.edu/
Liaison for Governor L. Douglas Wilder (60%)
Serves as main point of contact for the Distinguished Faculty, L.
Douglas Wilder, with department/school chairs/directors, Provost’s
office, President’s office, VP offices, faculty, staff, students,
parents and other University offices, visitors and VIPs.
- Screens visitors and phone calls and apprises individuals of
all matters that require immediate attention.
- Independently respond to verbal, electronic, and written
inquiries on behalf of the Distinguished Faculty member using sound
judgment and professional discretion.
- Responds to day-to-day inquiries on behalf of both departments
(e.g. requests for information, complaints, clarification of
information, etc.) in accordance with knowledge of and in
compliance with School/University policies, procedures and
- Ensures that parties are referred to appropriate channels for
response and follow-up.
- Ensures the confidentiality of information in all office
matters - reviews and processes mail using discretionary judgment
to respond in a comprehensive and timely manner by gathering
additional information as needed.
- Develop and implement procedures for expediting the flow of
memoranda and other informational material throughout the
Distinguished Faculty office and the Wilder School, so that all
documents and inquiries are routed through appropriate channels in
a timely manner.
Candidates must have an ability to:
Coordinate Daily Activities for Governor Wilder (30%)
- Communicate with internal and external constituencies in
support of the Wilder School mission.
- Coordinate and develop correspondence and mass emails for
Governor Wilder and other distinguished faculty members as
identified by his office.
- Serve as a proofreader and make recommendations to improve the
content of reports and other written materials.
- Coordinate and prepare drafts of various presentations,
materials, and provide weekly reports.
- Collaborate with external audiences and connections
(university, state and national) to meet and support the agenda of
the Wilder School.
- Assist with special projects, such as Commencement, the Wilder
School Symposium, and the Excellence in Virginia Government Awards
- Respond to requests for information relative to meetings,
speaking engagements, appointments, and other concerns.
- Assist with the coordination of travel arrangements.
- Assume other duties and responsibilities as assigned in support
of the Wilder School.
- Manage social media content posting and timely monitoring of
the digital community.
Manages the Distinguished Faculty’s calendar, speaking engagements,
events, etc., to include merit reviews, program reviews, faculty
searches, department chair/director meetings, annual faculty
meetings, special events, conferences, and recruitment, etc.
Operational Support, System Maintenance, and Miscellaneous
Duties as assigned (10%)
- Ensures that all materials and briefs are available in advance
- Prepares agenda items and related materials for all
- Collect and organize data required by the Distinguished
Faculty, and other senior administrative staff for special reports,
speaking engagements, and appointments based on knowledge of
- Record minutes at monthly administrative and committee
meetings, ensuring accuracy and completeness, and distribute as
- Send out school-wide communications, as needed, on behalf of
the Distinguished Faculty for providing information about upcoming
programs and events.
- Serve as the primary coordinator for day-to-day-activities of
the School as directed by the Distinguished Faulty and other senior
staff in the office.
Effectively maintain filing system for office including tickler and
electronic files so that information is easily accessible and
organized in accordance with procedures.
- Ensure that departments are apprised of all deadlines for
processes, responses, events, etc., and develops checklists of
material received or missing for various programs.
- Work collaboratively with other staff members as needed.
- Other related duties as assigned.
Typical Education and Experience
- A bachelor’s degree or equivalent experience.
- Demonstrated ability to prioritize work and handle multiple
- Proven ability to effectively organize and manage timelines and
projects to meet deadlines.
- Excellent verbal/written communication and interpersonal
- Demonstrated ability to work independently with little
- Ability to deal effectively with a wide variety of people in a
- Demonstrated ability to problem solve and exercise sound
- Substantial experience in fast-paced, complex work environment
- Demonstrated experience working in and fostering a diverse
faculty, staff, and student environment, or commitment to do so as
a staff member at VCU.
- Demonstrated ability to exercise professional discretion and
maintain confidentiality of information required.
- Ability to articulate and synthesize policy of the Wilder
- Experience in planning and coordinating interviews with
- Experience in drafting, editing, and preparing professional
writing (including letters, memos, meeting minutes, etc.), and
disseminating materials through website postings, email, and social
media. Conduct research, awareness of political issues, and ability
to discuss legislation.
- Excellent computer skills – with experience with Google Drive,
Microsoft Office Word, Access, Excel, and PowerPoint. Prefer
experience using Millennium.
- Work experience in a key administrative position, preferably in
higher education and/or executive level support.
- Knowledge of university policies, procedures, and
- Experience with event planning and coordination.
Typical Physical and Cognitive Requirements
Physical Demands and Activities (Essential):
Light lifting (<20 lbs.)
Emotional Demands (Essential):
Fast pace/Average pace
Intense customer interaction
Mental/Sensory Demands (Essential):
Application Submission/Other Information
All applications should include a cover letter and a detailed
resume with the names and contact information of three professional
Review of applications will begin immediately and continue until
the position is filled.
“Virginia Commonwealth University is an equal opportunity,
affirmative action university providing access to education and
employment without regard to race, color, religion, national
origin, age, sex, political affiliation, veteran status, genetic
information, sexual orientation, gender identity, gender
expression, or disability”.
Salary Range: $50,000 - $60,000
Department: L. Douglas Wilder School of Government and Public
Employment Type: UF - University Employee FT
Restricted Status: No
Exemption Status: Non-Exempt
University Job Title/Family: Executive Administrative Assistant
Job Code: 19111
Contact Name: Tina Braden, Search Chair
Contact Email: email@example.com
Contact Phone: 804-828-1016