Accounts Payable Assistant (Part-Time)

Marian University (IN)
Indiana, United States
Salary Not Specified
Posted Date
Oct 5, 2022
Position Details

Position Information

Position Title
Accounts Payable Assistant (Part-Time)
Job Description

As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks an Accounts Payable Specialist to promote our Catholic Franciscan mission and identity by supporting all of Marian University and our business partners in managing full cycle Accounts Payable. These duties include all invoice exceptions, assist with internal and external inquiries and resolve issues timely and effectively.

Essential Duties and Responsibilities:
  • Actively engage the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values and honoring the legacy of the founding congregation through transformative education, unity in diversity, leadership through service, integrating faith and life, and institutional policies.
  • Receive all incoming invoices and requests for payment; review requests for proper documentation and approval.
  • Enter vendor invoices and requests for payment into the automated accounts payable system manually and electronically.
  • Issue checks and/or electronic payments to vendors using an automated accounts payable system on a weekly (or as needed) basis and provide cash requirements information to the appropriate staff.
  • Function as custodian of University unprinted check stock as well as manage and store check supply.
  • Oversees that required check signatures procedures are carried out for all checks released by the University.
  • Monitors and resolves outstanding checks.
  • Interact with vendors, faculty, and staff on invoice processing and payment. Support the finance department in providing ongoing training and in-service opportunities for university business services.
  • Process vendor credit applications and compete all W-9 forms required by vendors.
  • Maintains copies and/or originals of University contracts, agreements, and certificates of insurance.
  • Maintains university non-technology lease agreement log and verifies lease invoice prior to submitting for approval and payment.
  • Maintain online banking fraud protection systems on a daily, weekly, monthly, and as needed basis.
  • Maintains current and historical vendor payment files and oversees the delegation of filing responsibilities to student employees, interns, etc.
  • Provides vendor information and reporting as needed and requested by campus personnel
  • Prepares daily Accounts Payable reconciliation.

Required Qualifications

Required Qualifications:
  • Associate’s degree from an accredited college or university.
  • Two years Accounts Payable experience.
  • Two years of experience within ERP and Purchase Order systems.
  • Exceptional organization skills as well as communication skills, both written and verbal.
  • Must be able to be bonded and must maintain a valid driver’s license.
  • The ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • Must be able to interact with students and employees in a positive manner on a daily basis.
  • Must have strong computer skills (knowledge of spread sheet software such as Microsoft Excel is desired).
Review of applications will begin immediately and continue until the position is filled. Applications require a cover letter, a current resume, contact information for three professional references, and responses to the supplemental mission questions.
Marian University is an Equal Opportunity Employer and committed to diversity. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply.
Preferred Qualifications

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:
Physical Demands

Posting Detail Information

Posting Number
Open Date

Close Date

Open Until Filled
Special Instructions to Applicants

Please Review Marian University’s Mission & Identity Statement before responding to the supplementary questions on your application:

Advertising Summary

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How do you think Marian University’s mission, as well as the Catholic Franciscan identity, will support your work as a professor/administrator?

    (Open Ended Question)

  2. * How will the work you do in your role at Marian University be different in light of the mission and identity of the University?

    (Open Ended Question)

  3. * How will you promote the success of those from marginalized groups?

    (Open Ended Question)

  4. * In what ways will your work promote and support transformational leaders that are trustworthy, healthy, skilled and inquisitive?

    (Open Ended Question)

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

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