Senior Academic Program Coordinator

The SNF Agora Institute is a multi-disciplinary academic and public forum dedicated to strengthening global democracy by improving and expanding civic engagement and informed, inclusive dialogue, and by supporting inquiry that leads to real-world change. Drawing its name and inspiration from the ancient agora, the Institute uses research and partnerships with scholars, practitioners, students, and the public to create the shared spaces and tools that enable civic and political stakeholders around the world to realize the promise of democracy. For more information about the institute, please read SNF Agora’s strategic plan here.The SNF Agora Institute at Johns Hopkins University is seeking a Senior Academic Program Coordinator to advance key aspects of its academic mission. The Senior Academic Program Coordinator will provide academic coordination, administrative assistance, and scholarly support for the Institute. This position includes managing the institute’s curricular offerings, coordinating its fellows programs (including visiting fellows and pre/post-doctoral fellows programs), and administering its faculty and student grant programs. The position will also help manage the institute’s efforts to track and report on key strategic metrics. The person hired into this position will be an integral member of the Office of the Director, reporting to the Deputy Director and working closely with the institute’s Director, faculty, and senior fellows, and will be the primary point of contact for our visiting fellows and faculty affiliates.Specific Duties & Responsibilities
Curricular And Faculty Support

• Coordinate institute course offerings by assisting institute faculty, senior fellows, and visiting fellows with course creation, posting and cross-listing, scheduling, and classroom management.
• Interface with the registrar’s office on course categorization and listing, enrollment tracking, and other course requirements.
• Manage the faculty grants program, including application process, coordination with selection committee, and communication with grantees, drafting award letters, and ensuring progress reports are submitted and timely.
• Support the faculty seminar series, including assisting guest faculty presenters with travel arrangements and expenses, ordering catering, securing on-campus venues, and other meeting logistics.
• Assist faculty with public and internal convenings hosted for institute purposes, including the annual faculty retreat, by arranging travel, ordering travel, securing on-campus venues, and other meeting logistics.
• Assist with new faculty and senior fellow appointment and onboarding processes.
• Oversee correspondence and scheduling relating to future institute curricular decisions such as potential graduate program offerings, executive education initiatives, certificates and other potential programs, draft memos and conduct discrete research as necessary.

SNF Agora Fellows Programs

• For both the visiting fellows and pre/post-doctoral fellows programs, coordinate the fellows application and selection process, including managing the application portal, coordinating with selection committee, and communicating with applicants.
• With the Deputy Director, co-develop a programming schedule for the visiting fellows, and facilitate their interactions with colleagues at the institute and across the university.
• With the faculty lead, co-develop a programming schedule for the pre/post-doctoral fellows, and facilitate their interactions with colleagues at the institute and across the university.
• Coordinate support for fellows during their time with the institute, including their onboarding, orientation, offboarding, and appreciation, and assist with processing their travel and other expense reimbursements.
• Manage SNF Agora Student Ambassadors program that supports visiting fellows, including application process, onboarding, offboarding and appreciation.

SNF Agora Minor In Civic Life

• Develop internal processes to support and operate the institute’s new minor program, currently under development and expected to launch in fall 2023.
• Manage enrollment process for students participating in the minor program.
• Maintain course listings for the minor; interface with registrar’s office.
• Track students’ progress toward completion of their minor, and work with faculty when concerns arise.
• Coordinate internship and research opportunities for program participants, including maintaining databases of democracy-oriented organizations and opportunities.
• Assist with planning and logistics for occasional activities for minor participants, such as orientations, open houses, brown bags, and other events.
• Respond to inquiries from students.
• Effectively communicate with academic and administrative leaders, faculty, students, other staff, and external contacts on behalf of SNF Agora regarding the minor program.

Other Academic Program Coordination

• With the Deputy Director, coordinate, maintain, and update institute-specific policies and processes for faculty and fellows.
• Coordinate academic components of Democracy Day, an annual event that takes place as part of new student orientation, liaising with faculty and fellow participants and managing logistics.
• Maintain external partners and institute engagement database for institute faculty and leadership, adapting tracking methods when needed.
• Support institute case studies creation from author contracts, to schedule tracking, to payments, etc.
• Staff and participate in other institute programming as needed.

Minimum Qualifications

• High School Diploma/GED, with Bachelor's Degree preferred.
• Five years progressively responsible administrative/academic experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Prior academic experience in an institution of higher education.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills.
• Ability to manage multiple assignments while completing deadlines and re-aligning priorities in a fast-paced environment.

Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F, 8:30-5:00
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: ​​​​​​​SNF Agora Institute
Personnel area: School of Arts & Sciences

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm