Senior Office Assistant

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Senior Office Assistant Overview
Provide administrative support to the Office of Admission. Essential Duties:

• Answer phones, greet and direct visitors to appropriate areas or persons.
• Provide coverage of the Office of Admission reception area when required.
• Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail and envelope merges, and the ability to import graphics and other information into a document.
• Prepare and maintain records, files and databases, some of which may be confidential.
• Reorder and track general office supplies when necessary.

Marginal Duties:

• Sort, open, and distribute individual or departmental incoming mail and prepare outgoing mail. Assist in supervision of student workers when necessary.
• Perform all other duties as may be required.

Education and Experience Required

• High School education or equivalent.
• 2-3 years of related experience or an equivalent combination of technical school education and experience.
• Working knowledge of word processing and database systems required.
• Excellent organizational and communications skills also required.
• Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnicorigin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation,gender identity, religion, disability, age, veteran status, or genetic information. The College will develop,and from time to time update, an affirmative action program and will insist on a good-faith effort on thepart of its employees to comply with the program. The College will request and expect its agents andthose with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS711P Closing Date Open Until Filled Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter
3. Letter of Recommendation

Optional Documents