Clerical Assistant II
Southwestern Community College District
900 Otay Lakes Road, Chula Vista, CA 91910
Learning Assistance Services
Incumbents in District positions are expected to exhibit an
equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
gender identity, sexual orientation, and ethnic backgrounds of
community college students, and employees, including those with
physical or learning disabilities, and successfully foster and
support an inclusive educational and employment environment.
Under the direction of the Dean, Instructional Support Services
perform a variety of clerical duties involving independent judgment
in the interpretation, application, or modification of existing
procedures within well-defined guidelines. REPRESENTATIVE
Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
- Perform a variety of clerical duties in support of an assigned
program or office; type, file, process mail, answer phones and
maintain records as assigned.
- Compile and tabulate statistical data; compile information from
various sources and prepare appropriate forms, schedules, and
reports; list, abstract or summarize date.
- Maintain a variety of records, files, and logs; sort, classify
and post information and documents; prepare new file folders
according to established guidelines; issue keys and maintain
appropriate records as assigned.
- Review documents for accuracy, completeness, and conformance to
established procedures and standards.
- Initiate and receive communication from District departments
and personnel, community and State agencies and organizations,
public schools and vendors as required.
- Operate a variety of computer terminals, utilizing a wide
variety of related software as assigned.
- Greet students, visitors, and others, and provide information
and assistance regarding programs, procedures, and activities of
assigned function or area; provide forms and assistance in their
completion as appropriate.
- Assist in selecting, training, and providing work direction to
student workers as assigned.
- Perform related duties as assigned.
MUST HAVE ABILITY TO:
- Operation of standard office machines and equipment.
- Modern office practices, procedures, and equipment.
- Record-keeping techniques.
- Correct English usage, grammar, spelling, punctuation, and
- Interpersonal skills using tact, patience, and courtesy.
Education and Experience:
- Learn, apply, and explain policies, procedures, and
- Perform a variety of clerical duties involving independent
judgment in the interpretation, application, or modification of
existing procedures within well-defined guidelines.
- Complete assignments with minimal supervision.
- Demonstrate sound judgment in the application and
interpretation of existing methods and procedures.
- Establish and maintain cooperative and effective working
relationship with others.
- Understand and follow oral and written directions; communicate
effectively both orally and in writing.
Any combination equivalent to: graduation from high school
including course work in office procedures and equipment
One (1) year of general clerical experience
involving operation of a computer terminal.
Minimum Qualifications: (Faculty and Academic Administrator
R. 10, Step 1-7, $3,438.57-$4,356.24. Initial placement for
external applicants is Step 1. An excellent benefits package which
includes medical, vision, dental, retirement, vacation, generous
sick leave package, and life insurance is available for the
employee and eligible dependents.
As soon as the successful candidate is identified and following the
subsequent governing board approval.
All application materials must be received on-line at https://jobs.swccd.edu
. Position is
open until filled. Applications received by the first screening
deadline of 11:59 p.m. on Friday, October 14, 2022
are guaranteed to be reviewed by the selection committee. Any
application received after the deadline is not guaranteed a
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately). Work
schedule may be adjusted to meet the needs of the office.
Successful candidate may be assigned to any of the campus sites
(Chula Vista, National City, Otay Mesa, and/or San Ysidro).
We regret we are unable to accept faxed, e-mailed, mailed, or hand
delivered application materials. Only complete application
materials submitted through SWC online system will be accepted. To
complete and submit your application for this position, please
visit our online employment website at https://jobs.swccd.edu
. All required
information must be submitted online before the review date and
time indicated on the job posting.
A confirmation number will be assigned if your application packet
has been successfully submitted. Assistance with the online
application process is available through the Human Resources Office
at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619)
482-6395 or e-mail to email@example.com.
It is the sole responsibility of the applicant to ensure that all
application materials are received by the review deadline date. A
separate, complete application packet is required for each position
for which you are applying for. All materials included in your
application packet become District property, will not be returned,
will not be copied, and will be considered for this opening
Candidates selected for employment with Southwestern Community
College District must be fingerprinted by an electronic
fingerprinting service (i.e. LiveScan) within 10 days of
employment; provide clearance of tuberculosis (dated within the
past 4 years and renewed every four years as a condition of
continued employment) within 60 days of employment; provide proof
of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions
(only), successful candidate must submit official (sealed) college
transcripts confirming date degree conferred and/or a valid CA
Community College Credential.
Reasonable accommodations will be provided to candidates with
verified disabilities. Accommodation requests should be made at the
time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the
Americans with Disabilities Act, Southwestern Community College
District will make reasonable accommodations for individuals with
The Southwestern Community College District shall not discriminate
against any person in employment or in any program affiliated with
the District on the basis of age, ancestry, color, ethnic group
identification, national origin, religion, race, sex, sexual
orientation, physical or mental disability, veteran status, or on
the basis of these perceived characteristics, or based on
association with a person or group with one or more of these actual
or perceived characteristics.
Notice of Availability of the Annual Security Report - Southwestern
College is committed to assisting all members of the community in
providing for their own safety and security. The Annual Security
Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/
If you would like to receive a hard copy of the Annual Security
Report, which contains this information, you can stop by the SWC
College Police Department or you can request that a copy be mailed
to you by calling (619) 482-6390.
The report contains information regarding campus security and
personal safety including topics such as: crime prevention; public
safety authority; crime reporting policies; programs to prevent
dating violence, domestic violence, sexual assault, and stalking;
the procedures the College will follow when one of these crimes is
reported; and other matters of importance related to security on
campus. The report also contains information about crime statistics
for the three most recent calendar years concerning reported crimes
that occurred on campus; in certain off-campus buildings or
property owned or controlled by the College or a recognized student
organization; and on public property within, or immediately
adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC
College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information
about the DAAPP, including the Drug Free Environment and Drug
Prevention Program Policy and Procedure and Biennial report can be
found in the Health and Safety Section of the campus Consumer
Information page ( http://www.swccd.edu/index.aspx?page=1084
To apply, visit: https://jobs.swccd.edu/postings/4021