Clerical Assistant II

Employer
Southwestern College (CA)
Location
California, United States
Salary
Salary Not specified
Posted Date
Oct 4, 2022

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Position Type
Administrative, Business & Administrative Affairs, Computer Services & Information Technology
Employment Level
Administrative
Employment Type
Full Time


Clerical Assistant II

Southwestern Community College District

Work Site: 900 Otay Lakes Road, Chula Vista, CA 91910

Department: Basic Needs

District Values
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Responsibilities:
(Continued employment contingent upon funding)
The Basic Needs department centralizes on-campus and off-campus support with food, housing, transportation, textbooks, technology, or other resources students need to be successful in the classroom.
Under the direction of the responsible administrator perform a variety of clerical duties involving independent judgment in the interpretation, application, or modification of existing procedures within well-defined guidelines.
REPRESENTATIVE DUTIES:
  1. Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
  2. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize date.
  3. Maintain a variety of records, files, and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines; issue keys and maintain appropriate records as assigned.
  4. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools and vendors as required.
  5. Provide sole clerical support during evening classes as assigned; assist students by providing information involving admissions and records procedures, assist new instructors with materials and information; assign classrooms as necessary; receive complaints, resolve issues, or refer to appropriate personnel according to established guidelines.
  6. Operate a variety of computer terminals, utilizing a wide variety of related software as assigned.
  7. Greet students, visitors, and others, and provide information and assistance regarding programs, procedures, and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
  8. Speak and write clearly in a second designated language as assigned.
  9. Perform related duties as assigned.


Knowledge and Abilities:
MUST HAVE KNOWLEDGE OF:
  • Operation of standard office machines and equipment.
  • Modern office practices, procedures, and equipment.
  • Record-keeping techniques.
  • Correct English usage, grammar, spelling, punctuation, and vocabulary.
  • Interpersonal skills using tact, patience, and courtesy.



MUST HAVE ABILITY TO:
  • Learn, apply, and explain policies, procedures, and activities.
  • Perform a variety of clerical duties involving independent judgment in the interpretation, application, or modification of existing procedures within well-defined guidelines.
  • Complete assignments with minimal supervision.
  • Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
  • Establish and maintain cooperative and effective working relationship with others.
  • Understand and follow oral and written directions; communicate effectively both orally and in writing.


Education and Experience:
Any combination equivalent to: graduation from high school including course work in office procedures and equipmentANDOne (1) year of general clerical experience involving operation of a computer terminal.

Minimum Qualifications: (Faculty and Academic Administrator Positions Only)


Desirable Qualifications:


Salary
R. 10, Step 1-7, $3,438.57-$4,356.24. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

Start Date

As soon as the successful candidate is identified and following the subsequent governing board approval.

Screening Deadline
All application materials must be received on-line at https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, October 14, 2022are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

Work Schedule:
Monday-Friday: 8:00 a.m.-5:00 p.m. (Approximately) with one of those workdays being from 9:30 a.m.-6:30 p.m., to be arranged/determined by supervisor.Work schedule may be adjusted to meet the needs of the office. Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).

Additional Information:
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.

A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.

It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.

Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.

The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

Notice of Availability of the Annual Security Report - Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/">https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.

If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.

The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.

This information is required by law and is provided by the SWC College Police Department.

Drug and Alcohol Abuse Prevention Plan (DAAPP) - More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)

To apply, visit: https://jobs.swccd.edu/postings/4020







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