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Program Manager, Parent Events and Engagement

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted Date
Oct 3, 2022

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Position Type
Administrative, Business & Administrative Affairs, Community Relations & Institutional Outreach, Development & Advancement, Public Relations & Marketing (Campus), Alumni Affairs, Conference & Special Event Administration
Employment Type
Full Time
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Job Summary

Donor Relations, in conjunction with the Parent Giving and Boulder Advancement Programs (PG/BAP) team at the University of Colorado Boulder's Office of Advancement is seeking a skilled event planner for the position of Program Manager, Parent Events and Engagement. Parent Giving/Boulder Advancement Program (PG/BAP) events are a crucial step in growing and deepening constituent relationships with CU. Our events support the university as we engage, qualify, cultivate, and steward new and existing donors to the campus. Reporting to the Associate Director of Donor Events and Engagement, this role will work in lockstep with the PG/BAP team to coordinate and lead implementation of all the office's events (25+/year) locally and nationally. This position coordinates and collaborates with Donor Relations, as well as a multitude of additional Advancement partners throughout campus.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Together, we partner to provide meaningful solutions and strategy that accelerates and sustains purposeful impact, honoring and amplifying the donor experience in an authentic, creative, and conscientious manner. At our core, we are a responsive, flexible, and trusted team committed to collaborating with friends on- and off-campus to create transformation that surprises and delights.

Our Values: Respect, Partnership, Hard-working, Joy, Kindness, Transformation

What Your Key Responsibilities Will Be

Events Management
  • Plan and implement, or partner on, a broad range of in-person and digital events for donors, prospective donors, parents and alumni in accordance with university standard methodologies, policy and protocols. Events range in size from small dinners of 10 to large gatherings of 200 or more guests, both locally and nationally.
  • With leadership from the Associate Director of Donor Events and Engagement, as well as the PG/BAP department lead, plan and implement critical parent engagement weekends, held twice annually, around the Chancellor’s Parent Leadership Society Board meetings.
  • Provide strategic leadership of events in partnership with PG/BAP and other advancement leadership members. Plan events to highlight campus areas of expertise/themes that align with fundraising opportunities for the PG/BAP office, academic units, and other campus priorities. Draft talking points and scripts for campus leadership who attend/host/speak at events.
  • Provide logistical leadership of events with a focus on meeting agreed upon deadlines and aligning with CU policy. Create invitations and mailing lists, secure venues and caterers, manage vendors, handle RSVPs, choose menus/decorations, create nametags and check-in lists, coordinate day-of activities, and staff events as appropriate.
  • In coordination with members of the PG/BAP team, develop appropriate communication plans for events that include save-the-dates, printed and digital invitations, pre- and post-event follow-up.
  • Manage large data sets for outreach that lead to optimal event participation.
  • In partnership with Donor Relations, support the planning of events when the Chancellor’s attendance overlaps with PG/BAP events. Manage donor access to ticketed events, including football tickets, suites and other activities.
  • Respond to inquiries related to events, event attendance and/or general questions about CU in a timely and professional manner.
  • Work closely with student assistants for support.
Program Support
  • Perform administrative tasks which may consist of correspondence, composing and maintaining external lists, internal documents and processes.
  • Follow guidelines from the department manager regarding budgeted expenses associated with events. Review “budget-to-actual” status on a monthly basis and notifies management of any significant concerns.
  • Act as liaison to university contacts, vendors, donors, volunteers, and others related to assigned programs/projects.
  • Assume special projects as requested by leadership, and other duties as assigned.
  • Assist with execution of Donor Relations events as needed.
What You Should Know

All University of Colorado Boulder employees are required to align with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

We anticipate this position will support a hybrid format (remote and in-person work).

What We Can Offer
  • The salary range is $53,000- $60,000 annually. Relocation assistance is available for eligible candidates.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be dynamic. Be impactful. Be Boulder.

What We Require
  • Bachelor’s Degree or equivalent combination of education and experience.
  • Minimum of 3 years’ experience planning and managing events.
What You Will Need
  • Familiarity with donor relations techniques and standard methodologies.
  • Ability to set and meet due dates.
  • Excellent written and oral communications skills, for both internal and external audiences.
  • The highest degree of integrity.
  • Ability to manage multiple tasks and set priorities in fast-paced environment.
  • Ability to exercise a high degree of confidentiality, diplomacy, discretion and collaboration with all levels of customers.
  • Expert ability to use and analyze data.
  • Expert digital literacy especially as it relates to Microsoft Office products, including Word, Excel, and PowerPoint.
What We Would Like You To Have
  • Experience with nonprofit event management and/or donor relations.
  • Familiarity with Cvent, Salesforce, Marketing Cloud, and/or database software.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

We may request references at a later time.

Please apply by October 24, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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