Finance Coordinator

Drexel University
Pennsylvania, United States
Salary Not Specified
Posted Date
Sep 30, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Academic Affairs, Research Administration, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
Job Summary

Reporting to the Assistant Director of Finance, the Finance Coordinator performs a variety of functions related to business and financial operations in support of the activities and functions of the Office of Research. These functions include but are not limited to procurement, billing, payment management, journal entries, and other duties as directed by the Assistant Director of Finance. The position will be responsible for the fulfillment of established University and Office of Research policies and procedures to ensure appropriate compliance, fiscal controls, budget management, fund stewardship, and fiscal accountability.

Essential Functions
  • Support team members in advising the Executive Directors, Institute Directors, Core Facility Directors, and Executive Vice Provost on spending, financial objectives, and policies of all affiliated units.
  • Handle purchasing, memberships, and contracts for the Office of Research, working directly with Procurement and Office of the General Counsel as needed.
  • Assist with ensuring transactions are properly recorded and entered into financial systems such as Banner, Smart Source, and WebFinance.
  • Manage the billing and payment process for all research core facilities with the Office of Research, including required journal entries.
  • Assist in tracking and reconciling account revenue, expenses, and account details for all Office of Research orgs and funds.
  • Assist in ensuring rate compliance with accounting standards for research core facilities.
  • Assist with clinical trial research billing with affiliate sites and sponsors, and research participant payment cards as needed.
  • Make journal entries in support of Office of Research operations as needed, including funding transfers, transaction corrections, and internal research awards.
  • Assist in the budget process for each fiscal year as needed.
  • Assist in financial reporting and data collection for sponsored research as needed.
  • Assist in the preparation of administrative documents related to fund creation, payroll, system access, and other operational requirements as needed (e.g., Personnel Action Forms, Payroll Resolution Forms, Authorization to Hire forms, WebFinance access forms).
  • Assist with JP Morgan Chase Quick Pay system. (Currently in pilot phase II+ moving to the entire University community.)
  • Work with DU’s Clinical Trial Management System (CTMS), Clinical Conductor.
  • Assist with Clin Card issues for paying research participants.
  • Assist with working with SCHC for research protocols, invoicing, etc.
Required Qualifications
  • Bachelor’s Degree or Equivalent
  • 1-3 years of relevant experience
Preferred Qualifications
  • Financial experience required; budgeting experience preferred.
  • Possesses excellent oral, written, analytical, presentation, project management, organizational, and interpersonal skills.
  • Knowledge of the functions of the organization and the interaction of the Office of Research with other parts of the organization.
  • Knowledge of Microsoft Office tools.
  • Detail-oriented and able to multitask.
  • Ability to function independently as well as work collaboratively as a member of a team.
  • Experience working across disciplines or in interdisciplinary academic settings.
  • Knowledge of Web Finance, Web Salary, Banner, Hyperion, and other Drexel University financial management tools a plus.
  • Possess strong customer service focus.
  • Ability to translate financial concepts to and to effectively collaborate with programmatic, administrative, and development colleagues who do not necessarily have finance backgrounds.
Physical Demands
  • Typically sitting at a desk/table
  • Typically standing, walking
  • Lifting demands ≤ 25lbs

University City, Philadelphia, PA

Additional Information

This position is classified as Exempt with a salary grade of I. For more information regarding Drexel’s Professional Staff salary structure,

Please review the Benefits Brochure for some information on our benefits offerings.

Special Instructions to the Applicant

Please make sure you upload your CV/resume and cover letter when submitting your application.

Review of applicants will begin once a suitable candidate pool is identified.

Advertised:Sep 30 2022 Eastern Daylight Time
Applications close:Nov 30 2022 Eastern Standard Time

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