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Faculty Affairs Coordinator (5276)

American University
District of Columbia, United States
Salary Not Specified
Posted Date
Oct 3, 2022

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Position Type
Faculty Positions, Business & Management, Business Administration, Management, Professional Fields, Security Studies, Administrative, Academic Affairs, Faculty Affairs, Other Academic Affairs
Employment Type
Full Time
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Get to Know American University

At American University we value open and honest inquiry, servant leadership, and the affirmation of the human dignity of all. We envision a thriving AU community where individuals of all identities and experiences are understood, appreciated, and fully included, and where equitable treatment, opportunities, and outcomes prevail.

Our diverse community of students, faculty, and staff represent every state and more than 150 countries. Our internationally recognized faculty are today's thought leaders in the areas of public policy, law, the arts, communications, international development, and more. Our staff are innovative, service-oriented, and dedicated to moving the university towards achieving its strategic goals. We are committed to an excellent experience for all of our students, faculty and staff and share a passion for creating change through our knowledge and our work.

Learn more about American University by clicking here .


The Faculty Affairs Coordinator is the staff member responsible for supporting full-time and part-time faculty affairs in the School of Public Affairs. Working with the Director of Graduate and Faculty Affairs, the Senior Associate Dean for Academic Affairs, and the Dean, the position processes full-time faculty actions including appointments, reappointments, promotions, tenure cases, leaves, faculty research awards, searches, and faculty course loads. The position catalogs appointment memos for program directors. The position processes elections for SPA representatives to the Faculty Senate committees and SPA committees. The position coordinates academic management reports generated internally and through university planning and research, including providing technical support to faculty for the Elements.
This position processes adjunct appointments and re-appointments, maintains an adjunct database, supports adjunct orientation, and manages the adjunct office and list serv.
This position requires minimal supervision.
The successful candidate will be an individual who can work independently as well as with a broad set of stakeholders, meet internal and external deadlines, determine and execute priorities, and maintain a high degree of professionalism and confidentiality.

Essential Functions

  1. Faculty hiring and reappointment: Manage full-time and part-time faculty affairs and faculty appointments and reappointments, including compiling (re)appointment packages and aligning to Dean of Faculty processes. Coordinate faculty searches with the department chairs, staff assistants, and search committees to ensure compliance with affirmative action and equal opportunity regulations.
  2. Faculty merit review, promotion, and leaves: Manage tenure and promotion processes, faculty awards, and leaves for full-time faculty. Create management analysis tools related to electronic document management for files for action, course evaluations, and other measures as determined to be appropriate.
  3. Faculty databases and courseloads: Monitor SPA faculty teaching loads and course evaluations using university information systems such as SharePoint or Business Intelligence. Send out adjunct faculty welcome/assignment letters each semester.
  4. Communications: Provide support for faculty related to campus systems, deadlines, and SPA and AU processes. Respond to inquiries from teaching units and adjunct faculty members on salaries and payments.
  5. Other duties as assigned: Manage elections for SPA representatives to the Faculty Senate committees and SPA committees using Qualtrics or a similar program. Organize adjunct orientation.

Position Type/Expected Hours of Work
  • Full Time.
  • Coordinator/Analyst B.
  • Non-Exempt.
Required Education and Experience
  • Bachelor's degree or equivalent.
  • At least 3 years of administrative support experience in an academic environment.
Additional Eligibility Qualifications
  • Demonstrated computer proficiency, including expertise in Microsoft Word, Excel, Access, PowerPoint, Outlook, and SharePoint.
  • Time management skills, detail oriented, and ability to multitask. Strong organization and planning skills.
  • Ability to manage multiple priorities in a fast-paced, diverse environment.
  • Highly developed interpersonal skills. Excellent communication skills.
  • Self-direction
  • Discretion, diplomacy and the ability to deal with confidential material.
  • Hiring offers for this position are contingent on successful completion of a background check.
  • To ensure the health and safety of our community AU requires COVID-19 vaccinations for faculty and staff. Click here to learn more about our health and safety directive.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.Click here to learn about American University's unique benefit options .

Current American University Employees

If you are a current employee at American University, please log intoAsuccessfulU through themyAU portal . Once in AsuccessfulU, please select the Careers tile which will take you to our internal career page.

Contact Us

For more information or assistance with the American University careers site, email .

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Nearest Major Market: Washington DC

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