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Administrative Associate

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Posted Date
Sep 16, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Grants & Contracts
Employment Level
Administrative
Employment Type
Full Time
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Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for up to three (3) paid waivers from the state and then UNCW provides an additional two waivers in the summer for classes taken only at UNCW including the application fee and book rental. In addition as a full time employee, UNCW offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$31,200-$36,000

Vacancy Number

S01931

Position Title

Administrative Associate

Working Title

Administrative Associate

Competency Level

Journey

Dept/School

Research and Innovation - 31100

Primary Purpose of Organizational Unit

The Office of Sponsored Programs and Research Compliance ( SPARC ) is the service unit at UNCW responsible for the oversight of externally sponsored programs.

SPARC provides complete cradle-to-grave sponsored program administration and support including: a) identifying funding sources, b) assisting faculty with proposal development, c) monitoring/overseeing the responsible management of sponsored projects and d) ensuring university compliance with contract/grant fiscal and regulatory requirements.

SPARC also administers internal grant programs and the return of F&A to departments. It is the administrative unit responsible for ensuring the university remains in compliance with federal and state policies pertaining to research and sponsored programs. SPARC is accountable and responsible for all externally sponsored grants and contracts, university-wide. SPARC accepts funds provided to the university and is accountable for their legal compliance with sponsor (federal, state, local and private sources) regulations and policies. SPARC is the contact point for federal and state audits, both fiscal and programmatic, on contracts and grants. This service office is designed to serve all faculty and staff needs for externally funded projects and programs.

College

Research Services - 31100

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Administrative Associate provides administrative support for the Director of Sponsored Programs and Research Compliance and SPARC staff.

The primary role of the position is dedicated to office/processing support and communications for SPARC with a variety of independent tasks in multi-step processes that have significant scope and consequence to university customers and vendors. Duties require significant attention to detail and accuracy with comprehensive program knowledge, problem resolution and interpretation of guidelines. Significant knowledge of office procedures and processes, as well as technical and bookkeeping skills will be required in the production of reports through the use of standard office software and mainframe. Provides direction, resources & support for both proposal development, day to day University systems (HR, WORK’s card, Travel, etc.) for SPARC and some R&I office as needed as well as reporting. May be asked to maintain salary reconciliations for entire grant portfolio (approximately 225 grants and contracts) analyze and report issues to appropriate Grant Officer. Moderate the variety and scope SPARC program activity, including internal and external coordination of work. Act as administrator for shared SPARC email boxes and act at the keeper for various distribution lists.

Minimum Education and Experience Requirements

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred education, professional skills and experience
  • Knowledge of Microsoft Office or equivalent productivity software suite
  • Experience working in an office environment
  • Strong written and verbal communication skills
  • Active Notary Public
  • Experience preparing business correspondence
  • Experience managing digital calendars and docketing for multiple people
  • Ability to multitask and prioritize competing tasks
  • Experience working in an academic setting
  • Experience with inventory management
  • Experience working in a public facing or customer service role
  • Ability to work and learn independently
  • Experience with video conference preparation/management and related technology experience. Strong organizational skills, including document storage and retention
  • Experience preparing travel arrangements in a business setting
  • Experience with digital editing and publishing using Microsoft Publisher or Adobe InDesign. Knowledge of UNCW systems (Banner finance and HR modules, Chrome River, etc.)
Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

1869

Job Posting Date

09/16/2022

Posting Close Date

10/09/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/25970
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNCW? (2022)
    • UNCW Website
    • UNCW LinkedIn Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • UNCW Instagram Account (UNCW_jobs)
    • UNCW Job Alert
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women in Higher Education
    • Craigslist
    • Other


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