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Administrative Assistant, Field Services (9 Month Academic Year position)

Millersville University
Pennsylvania, United States
Salary Not Specified
Posted Date
Sep 9, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support
Employment Level
Employment Type
Full Time
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Job Summary/Basic Function

The position is responsible for various clerical and administrative support for the field services team to assure that students who are pursuing teacher certification and other professional programs have access to appropriate field experiences throughout their course of study. This position will schedule meetings, maintain calendars, and travel arrangements, coordinate budgets and purchasing processes, greet walk-ins, answer multi-line telephone, respond to requests for information, accept and process paperwork, maintain databases, develop/distribute reports, generate documents. This position will work independently to solve problems, develop procedures, and adhere to varied requirements of multiple accredited programs. This position will need to establish and maintain effective working relationships with local K-12 school district staff, university administrators, faculty, staff, and students.

Located in Lancaster County, Pennsylvania, Millersville University of Pennsylvania is one of the 14 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, numerous programs of distinction, a beautiful campus and vibrant location, and successful job placement for our students. Our students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. Almost 70 baccalaureate programs are available for our 6,250 students to find their path. Several of our programs are multidisciplinary in nature, combining science, technology, and art to create a more progressive degree. We have over 950 graduate students enrolled in 21 master’s and 3 doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, research labs, and in campus life. Over 66,000 alumni live in all 50 states and in 72 countries around the world. We seek individuals who embrace and value our EPPIIC values of exploration, public mission, professionalism, inclusion, integrity, and compassion.

Annual Salary Range: $31,365.00 plus comprehensive benefits starting on the first day of employment, including:
  • Health insurance – Low bi-weekly premium. Employees pay 5% of bi-weekly salary for benefit coverage with ability to pay 2.5% when participating in the wellness program.
  • Dental insurance – Coverage is free to employee and dependents after 90 days
  • Vision insurance – Coverage is free to employee and dependents after 90 days.
  • Group life insurance – equal to annual salary (up to $40,000.00) at no cost to the employee
  • Retirement – 2 plans to choose from
  • Tuition waiver – employee, spouse, and dependents are eligible
  • Vacation leave – up to 11 days accrued per year for first 3 years, increases to 19 days per year after 3 years
  • Sick leave – up to 11 days accrued per year, including up to 5 days per year that can be taken to care for a family member
  • Holiday leave – Up to 12 days per calendar year
The State System Employee Benefits Summary can be found at

At Millersville University we are committed to fostering a learning and working environment that promotes the intersectionality of diversity to foster a climate of inclusion. Employing our EPPIIC values and the principles of Inclusive Excellence, we hold that an inclusive community is a core value that is an essential part of the foundation for our learning and working environment. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, disability, veteran status, sex, sexual orientation, gender identity or gender expression. Individuals from traditionally underrepresented populations are encouraged to apply.
Required Qualifications
  • Bachelor’s degree and three years of advanced clerical or para-professional experience or equivalent combination of experience and training.
  • Excellent customer service skills.
  • A high degree of integrity and adherence to confidentiality.
  • Excellent organizational skills.
  • Ability to successfully manage complex schedules using calendar management features.
  • Experience in taking clear and concise meeting minute notes.
  • Comfort with dynamic, fast-paced work environments; a sense of urgency and attention to deadlines and details.
  • Flexibility, willingness, and ability to pursue and adopt new ideas, information and technology, and process and summarize information.
  • Evidence of independent judgement, personal responsibility, and anticipatory thinking.
  • Demonstrated ability to:
    • solve problems.
    • communicate effectively with people from varied social, educational, and economic backgrounds and demonstrate sensitivity to diversity and multicultural issues.
    • maintain a professional demeanor in fast-paced work environment.
    • learn academic and office policies.
    • change priorities with little/no notice
    • use office machines such as telephone, computer, scanner, copier.
  • Excellent oral, written, interpersonal communication skills.
  • Proficiency in Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook.
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Successful interview (Including Clerical Testing).
  • Successful completion of three background checks.

Preferred Qualifications
  • Experience using Banner and Brio.
  • Experience with web page maintenance.
  • Experience working in higher education.
  • Experience working or volunteering in Pre-K-12 setting.

Special Instructions to Applicants
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