Administrative Assistant for SLICE - Division of Student Affairs

The Office of Student Leadership, Involvement, and Civic Engagement (SLICE) at Carnegie Mellon University consists of experienced professionals with an outstanding ability to: cultivate relevant, one to one mentoring relationships with exceptional students; deeply influence the growth and development of the leaders of tomorrow; craft unique experiences building on the talents of a diverse, multifaceted community; and contribute to our Student Affairs Division whose cornerstone is a deep, sustained dedication to the ongoing care of its students.

Carnegie Mellon University is searching for an Administrative Assistant to join its dynamic team. Engaging with students as they interact with our department, you will serve as a primary point of contact for our first floor office. This position is an excellent opportunity if you thrive in an innovative and exciting work environment. In your work, you will work closely with SLICE colleagues overseeing student activities, fraternity and sorority life, leadership development, civic engagement, and operations to advance our forward-thinking mission to facilitate students’ development of self and community as active global citizens. As we strive to accomplish our mission, our efforts and approaches are undergirded by a dedication to equity, inclusion, and social justice.

Core Responsibilities will include:

• Office reception functions including, but not limited to, answering and directing incoming phone calls, greeting all walk-in guests, responding to and routing emails sent to three office inboxes, and distributing mail daily.
  
  
• Assist SLICE staff by serving as primary administrative support to professional staff in the department outside of the leadership team. Implement various efforts related to scheduling, travel coordination, and reservations.
  
  
• Execution of day to day work in support of the student organization experience including but not limited to key card access, space reservations, work orders, van reservation process, and triage of student organization finance paperwork.
  
  
• Oversight of physical first floor SLICE office orderliness and cleanliness including the Nexus of Civic Engagement, SLICE general reception area, and shared break room.
  
  

• Daily support for the Nexus of Civic Engagement including but not limited to reservations form triage, room set up, calendaring, tech support, and walk-throughs of the physical space.
  
  
• Co-supervision of all student staff working from the first floor front desk.
  
  
• Complete tasks related to SLICE communication to campus partners, students, and external audiences including maintenance of the website, distribution of posters, and organization of content for newsletters.
  
  

SLICE staff members are passionate about the work we do, iterating toward excellence to achieve our mission. We are seeking a staff member who is adaptable, works well on a team, takes initiative, and has a positive outlook and attitude. SLICE values colleagues who are committed to continued personal and professional growth, and are invested in making the world a more just and equitable place.

This position is a full-time role with an anticipated start date in November of 2022.

You should demonstrate:

• Proven track record to champion an innovative and collaborative work environment
  
  
• Proven problem solving and reasoning skills, analytical skills, and oral, written, and interpersonal and intercultural communication skills
  
  
• Dedication to justice and equity based approaches
  
  

Qualifications:

• High School Diploma or GED required; Bachelor’s Degree preferred.
  
  
• Three years of related experience, preferably in a higher education or high-volume setting
  
  
• Or a combination of education and relevant experience from which comparable knowledge is demonstrated
  
  

Requirements:

• Successful background check
  
  

Are you interested in this exciting opportunity?! Apply today!

CMU’s COVID-19 Vaccination Requirements: As a condition of employment, Carnegie Mellon University requires all staff and faculty working in the United States to be fully vaccinated, including a booster when eligible, against COVID-19. Prior to commencement of employment, new hires in the United States must provide proof of vaccination or obtain an approved exemption. (Exemptions may be requested for medical reasons or for religious or strong moral or ethical conviction.) Those granted an exemption must comply with all applicable COVID-19 mitigation requirements. The most up-to-date information on CMU's COVID-19 mitigation requirements can be found here: Minimum Requirements to Return to Campus .

Location

Pittsburgh, PA

Job Function

Administrative Support and Coordination

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information:

• Please visit “ Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world.
  
  
• Click here to view a listing of employee benefits
  
  
• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .
  
  
• Statement of Assurance