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Project Manager,Intermediate

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
Sep 30, 2022
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Project Manager,Intermediate

Location: Facility Srv: Planning&Constr
Regular/Temporary: Regular
Job ID: 606692
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Job Description

NAU Facility Services: Planning, Design & Construction Department is hiring a Project Manager, Intermediate. The Project Manager, Intermediate supports all phases of project development, organizes proposals and contracts, and reviews plans and contracts for compliance to ensure the proper creation and execution of projects throughout the university.

Project Management and Supervision - 45%
  • Successfully manages projects requiring design and construction technical knowledge, to ensure that design meets user needs and is completed within time frame and budget restrictions.
    • Projects managed are typically low to medium complexity with a budget under $5,000,000.
  • Takes ownership and is the champion of assigned projects. Effectively leads the project team by exemplifying high standards.
  • Develops Project Programming and Scope in conjunction with Users.
  • Develops accurate Project Budget and submits to University Administration for approval.
  • Monitors Project Costs throughout design, construction and close-out. Position has direct profit and loss responsibilities for assigned projects.
  • Provides cost estimating and value engineering for capital project requests.
  • Manages schedule (prepare overall project schedule) and meet multiple deadlines. Position has direct schedule responsibilities for assigned projects.
  • Monitors the construction progress schedule to meet the University's needs.
  • Manages consultants and contractors selection process: Advertisements, Requests for Proposals, proposal evaluation, consultant interviews and selection, fee negotiations, bid and contracts, and pre-bid and preconstruction conferences
  • Oversees activities of architects, engineers, special consultants and contractors.
  • Coordinates the interface among all the project stakeholders. Responsible for overall relationship with projects stakeholders, especially project Users
  • Coordinate Plan Review, Permit issuance and Inspections with University Fire Marshall and University Lead Building Inspector. Ensures designs comply with existing codes and meet all applicable University, State and local agency requirements.
  • Manage the submittal/shop drawing review process.
  • Coordinates the specification, purchase and delivery of furniture, fixtures, and equipment from the appropriate section.
  • Monitors, reviews and reports on construction progress
  • Oversees project closeout and ensures compliance with University and Board of Regents procedures, including preparation of all Board of Regents documents.

Department Representation and University Technical Consultant - 20%
  • Attends and represents the University at all project meetings and monitors actions at meetings for compliance with the Arizona Board of Regents and University policies and standards.
  • Prepares materials for submission to Arizona Board of Regents and by other governmental agencies or governing bodies
  • Assists in maintenance of University's Design Guidelines and Technical Standards.
  • Contributes positive input to efforts such as Search Committees and Process Improvements Teams.
  • Acts as an ambassador of department and the University by promoting a positive image through courtesy, professionalism and diplomacy.
  • Builds positive, long-term working relationships through respect, cooperation, trust, and appropriate communications.
  • Participates as an effective team member by contributing ideas, encouraging others and supporting team decisions.
  • Assists in developing policies and procedures to improve project management. Updates and implements changes to the Project Manager's Manual.
  • Acts as a valued resource, leads in areas of expertise, and shares lessons-learned.
  • Develops and improves processes, resources, standards, along with professional and personal skills

Quality Control - 15%
  • Incorporates and coordinates the needs of Facility Services Maintenance with projects to ensure ease of maintenance and compliance with codes and design specifications to provide long term benefits to the University community.
  • Supervise/monitor quality of in-house construction and renovation designs developed by other technical staff
  • Ensures quality and success of design and construction by management of design and construction teams, review of construction documents, and diligent observation of work.
  • Review requests for change orders, request for schedule changes, and interpretation of documents.

Administrative Duties - 15%
  • Formally documents the design and construction process by keeping and maintaining accurate records of all significant project-related events, including but not limited to meeting minutes, design submittals documents, construction administration documents (RFI, ASI, CPR, Change Order request, etc…).
  • Review consultants and contractors' Payment Application requests and ensures timely payment.
  • Determines and initiates appropriate action to provide problem and dispute resolution and resolution of insurance claims in a timely fashion
  • Directs warranty period inspection and ensures follow-through to resolution on all warranty claims and post-occupancy facility commissioning.

Other duties as assigned - 5%

Minimum Qualifications

  • Bachelor's degree in related field AND
  • Two to four years experience with construction project management AND
  • Demonstrated organizational skills OR
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Knowledge, Skills, & Abilities

  • Successful ability to manage a moderate to heavy project workload.
  • Knowledge of the various architectural, planning and engineering disciplines.
  • Knowledge of project budgeting, cost estimating of construction, escalation factors and market trends.
  • Knowledge of Arizona Board of Regents design and construction policies
  • Knowledge of requirements for acquiring professional design services and construction services in accordance with Arizona Revised Statutes and Arizona Board of Regents policy.
  • Knowledge of building construction, materials and methods
  • Knowledge of applicable building codes, electrical, plumbing, mechanical, life safety and accessibility codes and laws.
  • Demonstrate experience in project budget responsibility.
  • Skill in managing multiple projects and coordinating the work of a design and construction team to ensure compliance with the Project Program/Scope
  • Skill in preparing program statements, Request for Proposals, and contract documents for design and construction services
  • Skill in negotiating agreements between parties with same or divergent interests.
  • Skill in strong written and verbal communication (project logs, memorandums, project documentation, litigation documentation, etc…).
  • Skill in reading and interpreting plans and specifications and assessing them with construction in progress.
  • Skill in engineering and mathematical calculations and computer applications.
  • Demonstrated computer skills needed as a tool for problem solving, design, budgeting and record keeping. Specifically denote experience with programs similar to any of the following: PMWeb, AutoCAD, BIM, Word, Excel, Project Scheduling and Estimating.
  • Skill in establishing and maintaining effective working relationships.
  • Ability to create renderings for project concepts
  • Ability to effectively communicate and interact with fellow employees, user groups, contractors, architects, engineers, outside construction management employees and all individuals from a variety of diverse cultural backgrounds
  • Ability to understand user's needs and to communicate technical requirements to meet those needs.
  • Ability to utilize insight, good judgment, good interpersonal and management skills
  • Ability to facilitate and seek fair, consensual resolution to project challenges, issues and conflicts
  • Ability to consistently manage stress in a positive manner.
  • Ability to be flexible and adapt to change in a position manner

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range begins at $62,996. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

October 31, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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