Business Services Coordinator

Business Services Coordinator

Job no: 530384
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support

Department: Safety & Risk Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $16.19 - $23.69 per hour
FTE: 1.0
Review of Applications Begins
Position closes October 11, 2022
Special Instructions to Applicants
In addition to your online application, please attach a cover letter that clearly articulates how your skills and experience make you an ideal candidate for this position.
Department Summary
Safety and Risk Services' (SRS) mission is to collaborate with all campus constituents (students, staff, faculty and visitors) and the surrounding community, to safeguard life and health and mitigate threats to the University's core mission of academic excellence, research, and public service. Safety and Risk Services comprises Emergency Management and Continuity, Environmental Health and Safety, Campus Mapping, Risk & Insurance, and the University of Oregon Police Department. SRS fulfills its mission by providing a variety of professional services, technical assistance, training and regulatory oversight.

The University of Oregon is a diverse, inclusive, and equal opportunity employer. Our community standards promote a culture of respect that honors the rights, safety, dignity, and worth of every individual. Our employment practices reflect this standard to promote a culture that respects the dignity and essential worth of all individuals throughout the University community.
Position Summary
This Business Services Coordinator position is responsible for coordinating the purchasing, receiving, accounting, and general business needs in Safety and Risk Services. The Business Services Coordinator ensures proper authorizations for purchasing and other expenses are received and recorded, maintains a complete purchase database, and organizes hard copy files per UO record retention policies. This position works with vendors, FASS, and SRS staff to ensure those correct items are timely received and paid.

This position is responsible for office supplies by taking periodic inventory, establishing reorder points, ordering supplies, and stocking and organizing the supply room. The Business Services Coordinator is the main point of contact for SRS with Facilities Services, FASS, Mail Services, IT Help, and Phone/Network Services. This position investigates, generates, and tracks requests for service. The position also maintains a fixed asset inventory database and troubleshoots office equipment issues. The Business Services Coordinator provides reception for the Franklin office, responds to general SRS inquiries and requests, or forwards to appropriate staff. This position requires a broad knowledge of SRS programs and personnel.

Interactions/contacts occur daily with the campus community in the course of performing work and responding to emergencies. The position works as a member of a team while frequently performing tasks independently. Decisions may be made about the best method and materials necessary to perform a particular task. They may also include setting priorities, assessing customer needs, and responding to those needs. Work is reviewed regularly by the supervisor to ensure it is performed efficiently, safely, and meets both expectations and applicable requirements. A performance appraisal is conducted annually.
Minimum Requirements
1) Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
An Associate's degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

2) College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies

• Ability to work both collaboratively and independently as the task requires, with a cooperative an flexible attitude.
  
• Pay close attention to detail and accuracy.
  
• Ability to meet deadlines, and manage time wisely.
  
• Strong organizational skills.
  
• Perform duties in a way that advances and supports the mission of the department and university.
  
• Work effectively in a diverse team environment and create effective relationships for problem solving and positive interactions.
  
• Take initiative, looking for what needs to be done and doing it.
  
• Maintain a safe and safety-conscious workplace.
  
• Maintain a respectful workplace and model a positive and proactive attitude.
  
• Model the highest ethical standards.
  
• Provide superior customer service.
  Preferred Qualifications
  
• Accounts payable experience.
  
• Knowledge of and experience with UO Accounts Payable policies and procedures.
  
• Extensive computer experience, including Microsoft Office (Excel, Word and Outlook).
  
• Experience with an enterprise-wide accounting systems, such as Banner Ellucian.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530384/business-services-coordinator
  
  
  
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