ADMINISTRATIVE ASSISTANT OFFICE OF ACCESS OPPORTUNITY AND ACHIEVEMENT
- Employer
- Ithaca College
- Location
- New York, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 29, 2022
View more
- Position Type
- Administrative, Academic Affairs, Academic Administration, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Student Affairs, Other Student Affairs
- Employment Level
- Administrative
- Employment Type
- Full Time
Job Details
Perform administrative and secretarial duties in support of the Office of Access, Opportunity, and Achievement Programs. Assist in preparing, monitoring, and reconciling the department and program budgets. Compose and prepare letters and other confidential correspondence, assimilate data, and prepare reports. Coordinate and ensure appropriate support is provided for all programs and groups; rooms for meetings and coordinate services and support for the Ithaca Summer Institute. Maintain files and process a variety of College procedural and operational forms.
- Perform administrative and secretarial duties in support of the Office of Access, Opportunity, and Achievement to include preparing proposals, correspondence, records, and reports; track, maintain, and compile data, and prepare and analyze research. Schedule appointments and meetings.
- Assist in preparing, monitoring, and reconciling confidential department and program budgets; develop spreadsheets and databases, compile data and prepare budget scenarios; monitor and reconcile expenditures, and manage program and grant accounts. Monitor and reconcile ProCard transactions, and process EZpay transactions, purchase orders and requisitions
- Maintain capital equipment records; order and track equipment purchased; report and track service requests for equipment malfunctions; sign requisitions for purchase of equipment and supplies as approved.
- Provide assistance in coordinating the writing, editing, printing, and distribution of program brochures, posters, print ads, news releases, and other promotional materials associated with programs and events.
- Create and maintain databases to be used in the administration of programs, for compliance with NYS regulations, and for the preparation of departmental reports. Compile information and prepare regular or special state program reports. Track expenditures for State program budgets. Work with the Admissions and Registrar's office to ensure student records are updated. Create and maintain department files and records, and provide necessary documents for staff member's use.
- Serve as a resource for students, families, staff and visitors. Assist students and staff in following College and department procedures and completing necessary College or NYS documentation. Assist in arrangements for pre-freshman summer program to include reserving rooms and meal plans, purchasing textbooks and supplies.
- Coordinate the registration process for the Summer Institute. Serve as a resource to students, parents, and the campus community in providing information. Work with Conference and Event Services in coordinating services and facilities for the Summer Institute.
- Participate in the hiring, training, scheduling, and supervision of student assistants.
- Attend staff meetings and take minutes; recommend to supervisor methods for improvement of workflow and other departmental service/operational enhancements.
- Assist in ensuring confidentiality and security of office facilities and records.
- Other duties as assigned.
Associates Degree and a minimum of 2 years office experience; demonstrated proficiency in the use of various word processing, spreadsheet and database software applications; excellent attention to detail, strong organizational, interpersonal, verbal, and written communication skills; previous experience maintaining and monitoring departmental budgets and expenditures, ability to handle confidential information, prioritize projects, and meet deadlines are required. Knowledge of Internet and web-base communications, and experience working in a college or university setting is preferred.
Company
Ithaca College is a private residential campus where students find life-changing academic pathways, powerful career networks, and lifelong community.
Founded by a homesick violinist with a big vision, Ithaca College started out as the Ithaca Conservatory of Music — combining theory, practice, and performance from its inception. By the 1920s, academic programs expanded to include business, speech therapy, physical education, and the dramatic arts. IC was originally located in downtown Ithaca and moved to the present campus on South Hill overlooking Cayuga Lake in the 1960s.
Situated near 150 majestic waterfalls in the Finger Lakes region of New York State, the city of Ithaca, New York, has been ranked as the best college town in the United States — hosting tech startups, a “killer music scene,” Broadway-caliber theatre, and world-class restaurants as well as alumni-owned ice cream shops.
Ithaca College offers more than 140 majors and minors through its five schools. Whether our alumni are winning Pulitzers, launching nonprofits, anchoring broadcast news, leading multibillion-dollar companies, or revolutionizing patient care (among many other pursuits and accomplishments), students at Ithaca College learn different and leave different.
Join an innovative educational community, where faculty and staff learn, thrive, and collaborate. IC will make you ready to take your career to new heights, giving you the chance to create your own path to success while you contribute to growing the minds of future generations.
As an employee at Ithaca College, you’ll get much more than a competitive salary and the traditional advantages. We pride ourselves on providing our employees with the most comprehensive benefits possible.
Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community. We encourage and contribute to the personal and professional development of our faculty and staff. We understand that it’s the people who work here that make Ithaca College special, and we strive to be an employer of choice in our region.
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