Administrative Assistant IV
Number of Vacancies
18 - Pharmacy and Health Sciences
H1801-Deans Office Pharmacy and Health Sciences
Wayne State University requires all students, faculty and staff to
be fully vaccinated against COVID-19 with limited exceptions. Learn
more at: https://wayne.edu/coronavirus. Vaccine verifications can
be uploaded using the following link:
Essential Functions (Job Duties)
Prepare and monitor detailed budgets; oversee and monitor a large
number of complex general fund, designated and restricted accounts;
review and prepare revenue and expenditure reports to ensure
budgetary guideline compliance. Develop complex budget proposals
and projections which support management objectives and comply with
University guidelines. Perform cost analysis to identify areas of
savings and maximizing the use of revenues allocated.
Prepare complex and varied statistical activity reports, summaries
and analyses to keep administrative head appraised of financial
status of unit. Direct and supervise billing system function to
guarantee effective revenue generation.
Oversee personnel activities and paperwork processing for
department which includes monitoring staffing levels, selection and
evaluation of non-exempt and temporary support staff and preparing,
maintaining and processing payroll and personnel actions and
records. Possess signatory authority for unit.
Attend various committee meetings and task forces representing the
department to outside professional agencies, institutions,
administrators and internally to various University units.
Establish operational policies and procedures and evaluate
effectiveness of existing systems and services; implement changes
Develop and execute administration policies and procedures. Perform
organizational studies and recommend changes to established
programs, services and unit objectives. Manage business affairs,
service and support functions of department. Develop new programs
to ensure increased efficiency of unit.
Oversee and coordinate building operation and maintenance requests,
diverse auxiliary services and equipment/stock inventories. Provide
direction to professional staff in development or methods and
Perform related work as assigned.
Graduation from an accredited college or university supplemented by
coursework in business administration, accounting or related field
or an equivalent combination of education and/or experience.
Extensive knowledge of complex accounting procedures and
Extensive knowledge of the principles and practices of public or
Extensive knowledge of and experience with University policies,
procedures and regulations.
Extensive supervisory experience required.
Ability to communicate effectively with others.
Strong analytic and organizational skills.
Strong oral and/or written communication skills.
Reasonable knowledge of and experience with PC and computer based
application and local area network technologies.
Considerable knowledge of University administrative systems,
including FMS/BAR, HRMS, PPS, GBS, etc.
Ability to establish and meet deadlines, work under extreme
pressure and function independently.
Typically, incumbents have held professional/administrative
positions, e.g. Administrative Assistant, Accountant, etc.
Professional/Administration & Supervisory/Management
Duration of Posting
Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)
Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found
Is this position reposted?
Extended Search Opportunity
Background Check Requirements
University policy requires certain persons who are offered
employment to undergo a background check, including a criminal
history check, before starting to work. If you are offered
employment, the University will inform you if a background check is
Instructions for submitting your application:
Represented Position Message
This position must be filled pursuant to the provisions of a
collective bargaining agreement, and as such may be filled by a
qualified bargaining unit member, should one apply.
Salary (Hire Max)
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for
Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible
Position (BIP). The person who bids or hires into this 100% grant
funded position has no bumping rights upon grant expiration or in a
reduction of force.