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Administrative Assistant IV

Wayne State University
Michigan, United States
Salary Not Specified
Posted Date
Sep 29, 2022

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Position Type
Administrative, Business & Administrative Affairs, Business & Administrative Support, Financial Affairs
Employment Level
Employment Type
Full Time
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Position Information

Posting Details

Posting Number

Position Title
Administrative Assistant IV

Number of Vacancies

18 - Pharmacy and Health Sciences

Primary Department
H1801-Deans Office Pharmacy and Health Sciences

Working Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: Vaccine verifications can be uploaded using the following link:

Essential Functions (Job Duties)
Prepare and monitor detailed budgets; oversee and monitor a large number of complex general fund, designated and restricted accounts; review and prepare revenue and expenditure reports to ensure budgetary guideline compliance. Develop complex budget proposals and projections which support management objectives and comply with University guidelines. Perform cost analysis to identify areas of savings and maximizing the use of revenues allocated.

Prepare complex and varied statistical activity reports, summaries and analyses to keep administrative head appraised of financial status of unit. Direct and supervise billing system function to guarantee effective revenue generation.

Oversee personnel activities and paperwork processing for department which includes monitoring staffing levels, selection and evaluation of non-exempt and temporary support staff and preparing, maintaining and processing payroll and personnel actions and records. Possess signatory authority for unit.

Attend various committee meetings and task forces representing the department to outside professional agencies, institutions, administrators and internally to various University units. Establish operational policies and procedures and evaluate effectiveness of existing systems and services; implement changes as necessary.

Develop and execute administration policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Manage business affairs, service and support functions of department. Develop new programs to ensure increased efficiency of unit.

Oversee and coordinate building operation and maintenance requests, diverse auxiliary services and equipment/stock inventories. Provide direction to professional staff in development or methods and procedures.

Perform related work as assigned.

Unique Duties

Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience.

Extensive knowledge of complex accounting procedures and practices.

Extensive knowledge of the principles and practices of public or business administration.

Extensive knowledge of and experience with University policies, procedures and regulations.

Extensive supervisory experience required.

Ability to communicate effectively with others.

Strong analytic and organizational skills.

Strong oral and/or written communication skills.

Reasonable knowledge of and experience with PC and computer based application and local area network technologies.

Considerable knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS, etc.

Ability to establish and meet deadlines, work under extreme pressure and function independently.

Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.

Preferred Qualifications

Testing Requirements
Not Applicable

Test Scheduling

Job Type

Job Category
Professional/Administration & Supervisory/Management

Duration of Posting

Fiscal Year of Job Open Date

Job Open Date
(When job is posted in the system)

Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found

Is this position reposted?

Reposting Reason:
Extended Search Opportunity

Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)
(Non-Academic Only)

Salary (Hire Max)
(Non-Academic Only)

Salary (Maximum)
(Non-Academic Only)

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.

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