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Electronic Research Administrator

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Posted Date
Aug 15, 2022

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Position Type
Administrative, Academic Affairs, Institutional Research & Planning, Research Administration
Employment Type
Full Time
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Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for up to three (3) paid waivers from the state and then UNCW provides an additional two waivers in the summer for classes taken only at UNCW including the application fee and book rental. In addition as a full time employee, UNCW offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Working Title

Electronic Research Administrator

External Link to Posting

Vacancy Number


Position Number


Location of Workplace

Main UNCW Campus


Research and Innovation - 31100


Academic Affairs - 30000 Division

Brief Summary of Work for this Position

The Electronic Research Administrator ( ERA ) leads and manages the research and grant administration software and serves as the research data custodian.

This responsibility includes overseeing UNCW’s core research administration software (transitioning from RAMSeS to an InfoEd Global implementation branded OSPREY ) with multiple modules to support finding funding, proposal development, award management, conflicts of interest, human subjects and animal compliance, and tech transfer. The ERA will also have primary responsibility for UNCW’s implementation of InfoReady, which is used across campus to promote and manage internal processes, opportunities, and competitions. The ERA is responsible for ensuring research data integrity, and providing regular reports to various stakeholders. In addition, the ERA is charged with developing new ways to leverage the data and systems to improve research administration, business intelligence, and to better support faculty sponsored research and innovation efforts.

Minimum Education and Experience Requirements

Bachelor’s degree in computer science or engineering, data science, statistics, economics, finance, or related field and two years of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred Education, Knowledge, Skills & Experience
  • Skills to maintain, configure, and reliably operate computer systems and databases.
  • Knowledge of project management plans including communication, change, budgeting, procurement and risk; well versed in IT and the relevant applications and platforms.
  • Knowledge of basic programming skills and experience with programming languages related to system administration and data science (e.g., SQL, HTML, Java, Python, API Interactions).
  • Knowledge of data quality assurance methods and quality control procedures, assessing data quality, and data remediation.
  • Data analysis and visualization skills.
  • A rigorous data-driven problem-solving approach to thinking.
  • Ability to discern which problems are important to solve and then model what is critical to solving the problem.
  • Persuasive communication skills – written and oral.
  • Successful experience organizing and conducting training.
  • Demonstrated ability to work constructively, collaboratively, and diplomatically with many diverse individuals.
  • Time management skills.
  • Knowledge or familiarity with business intelligence tools (e.g., Tableau, Power BI) and data frameworks.
  • Knowledge of, NSF Fastlane, and NIH eRA Commons.
  • Experience applying system administration and analysis to research administration.
  • Experience in data mining, and a working knowledge of machine learning, artificial intelligence, and operations research.
  • Experience with multiyear project management.
  • Masters degree.
  • Working understanding of a centralized research administration.
Required Certifications or Licensures


Primary Purpose of Organizational Unit

The Research and Innovation Service Team ( RIST ) stimulates and supports UNCW research, innovation, and economic development that enhances student learning, discovers new knowledge, forges knowledge leaders, and solves problems critical to North Carolina and the world. The team provides strategic vision, efficient administrative services and training, and leadership, to create crucial infrastructure, partnerships, and programs to achieve research excellence and impact. RIST is comprised of four administrative units and a collection of centers, institutes, and programs. The administrative units include the Office of Sponsored Programs and Research Compliance ( SPARC ), the Research Integrity Office ( RIO ), and the Office of Innovation and Commercialization, and the Research Development Office ( RDO ), and the centers and institutes include the Center for Innovation and Entrepreneurship ( CIE ), Marine Biotechnology in North Carolina ( MARBIONC ), and the Institute for the Interdisciplinary Identity Sciences (I3S).

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Number of Openings

Single Incumbent

Special Notes to Applicants

Months Per Year

12 Months


1.0 (40 hours per week)

Type of Position


Anticipated Ending Date if Time-Limited Positions

Job Posting Date


Posting Close Date

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity with UNCW? (2022)
    • UNCW Website
    • UNCW LinkedIn Page
    • UNCW Twitter Account
    • UNCW Employee Referral
    • UNCW Instagram Account (UNCW_jobs)
    • UNCW Job Alert
    • Chronicle of Higher Education
    • Diverse Issues in Higher Education
    • Glassdoor
    • Higher Ed Jobs
    • Hispanic Outlook
    • Indeed
    • Inside Higher Ed
    • North Carolina Job Network
    • Women in Higher Education
    • Craigslist
    • Other

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