HRIS Data Specialist

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Who We Are:

The Human Resources department is a proactive, strategic partner to our campus community; attracting, retaining, developing and engaging talent to create a positive and respectful workplace. We support and advocate for our faculty and staff, advancing the mission of the College by fostering a diverse, equitable, inclusive and sustainable environment. We commit to this mission by:

• Delivering exemplary service by acknowledging and responding to employee inquiries promptly
• Creating and assessing competitive and equitable compensation and benefits programs to address the needs of our diverse workforce
• Partnering with managers to develop a culture of mutual respect, integrity and professionalism
• Serving as subject matter experts with respect to Human Resources best practices, compliance and risk management
• Providing opportunities to encourage professional growth and development and ensuring adherence to regulatory requirements
• Addressing employee well-being and mental health needs by encouraging a supportive and flexible work environment
• Being prepared and available to shift priorities and act in the face of urgent matters including providing crisis management support and direction as needed
• Providing timely communications regarding changes to human resources policies, programs and procedures.

The opportunity:

Reporting to the HRIS (Human Resources Information Systems) Manager, the HRIS Data Specialist enters, audits, and monitors HR data for accuracy, completeness, and consistency. They provide user support and security updates for HRIS systems, and a broad range of Human Resource department data and systems support. They also perform routine administrative tasks in support of Human Resources, including generating reports, maintaining department process documentation, and testing and maintaining HRIS system and documentation for assigned projects. Essential Responsibilities include, but are not limited to the following:

• Maintains optimal data integrity of HRIS data by entering data timely, consistently, and accurately.
• Monitors system interfaces for data records in need of manual attention, or system issues.
• Provides direction or assistance to users regarding process statuses, data requirements, and employee data updates. This includes PTO balance inquiries, personnel data changes, and Intern/Contractor accounts.
• Provides a broad range of Human Resource general support to the HRIS Manager and HR site leadership. This includes assisting the Talent team with onboarding paperwork, data, and records, the Benefits team with data and record updates, yearly Compensation and Review records, and other various cyclical system or data-related activities.
• Supports development and upkeep of documents that capture workflow processes to create efficiency with HR policies and / or procedures.

Who you are:

• Excellent attention to detail.
• Ability to analyze data and solve problems.
• Excellent communication, written and verbal and interpersonal skills.
• Ability to handle sensitive information and maintain a high degree of confidentiality.

What you bring:

Required Qualifications

• Associate’s Degree with three to five years of job-related experience, or an equivalent combination of education and/or experience.
• Experience with one or more HRIS/HCM applications
• Proficient with computers including, but not limited to experience working with Microsoft and/or Google Suites.

Preferred Qualifications

• Degree in Human Resources, or any technology-oriented degree or certificate.
• Experience with HRIS or other data entry with an HCM system.
• Prior experience with HR data and processes, including on-boarding, benefits, and leave administration.
• Experience in Higher Education.
• Prior Banner or Ellucian systems experience is highly preferred.
• Prior Time/Attendance system experience preferred.
• Knowledge of applicable Federal and State employment laws.

What You Will Get:

You’ll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a hybrid work environment. You will join a team of passionate, creative, and supportive people who work hard to support the dedicated faculty and staff that are Swarthmore College.

For full consideration, submit applications including resume and cover letter with pay expectations by October 14, 2022. If you are excited about this role, we want to hear from you!

Review the Employee Contributions_2022 , we offer benefit plans starting at $0 per month! Upon benefit eligibility, the College contributes 10% of an employee’s salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.

2022 Swarthmore Benefits Flyer

Paid Time Off (Staff)

2022 Holiday Schedule

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

Advertised: Sep 29 2022 Eastern Daylight Time
Applications close: