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Academic Success Coordinator, Senior

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
Sep 29, 2022

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Position Type
Faculty Positions, Health & Medicine, Nursing
Employment Level
Employment Type
Full Time
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Academic Success Coordinator, Senior

Location: Nursing
Regular/Temporary: Regular
Job ID: 606471
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Special Information

  • This position will serve Southern Arizona (Tucson and Yuma).
  • This position will require frequent travel to clinical locations.
  • Remote and or hybrid work options are available.
  • This position is posted as a Academic Program Coordinator Senior, but will be refered to as a Clinical Placement Coordinator as a working title.

Job Description

The clinical placement coordinator will work with the Undergraduate Program(s) Campus Coordinator(s). The clinical placement coordinator will work in the field with multiple clinical sites to coordinate undergraduate student clinical placements. The position is a full-time 12-month appointment. The successful candidate will have strong marketing, recruitment and administrative skills.

Essential Functions

Hospital Liaison Support - 80%
  • Communicate via email, phone and/or in person with nurse educators and /or placement coordinators in health care facilities to develop clinical placements.
  • Coordinate clinical experiences appropriate to undergraduate curricula. Including, but not limited to, the numbers of student-placements needed at each semester, level and type of experience needed.
  • Represent the School of Nursing at clinical agency planning meetings to negotiate clinical sites as well as community professional meetings and recruitment job fairs.
  • Identify facility requirements at each clinical placement location, such as orientation and Electronic Health Record (EHR) training and communicate these clinical entry requirements to instructors and student groups in a timely manner.
  • Identify, recruit, develop, maintain, and evaluate appropriate practice sites (practicum agency student placement site), and preceptors in accordance with accreditation standards and the Arizona State Board of Nursing.
  • Initiate and maintain clinical site contracts required between the educational institution and the clinical agency and submitting all requisite paperwork to clinical facilities for students participating in clinical rotations.
  • Collaborate with site coordinator and clinical professors to evaluate clinical sites on an annual basis.
  • Send health records and all other required documents of each student to the placement coordinator/nurse educator at clinical placement facility, on a timely basis, as required by the facility/agency.

Administrative Support - 15%
  • Maintain records of facility requirements, updating as necessary. Distribute to clinical professors and preceptors the student and agency evaluation forms.
  • Confirm placements with nurse educators and /or placement coordinators in health care facilities via timely follow up communications.
  • Send completed rosters/ batch forms to faculty, and all clinical agencies per required time frames.
  • Communicate confirmed or changed clinical placement agreements with instructors, campus program coordinators and students for all undergraduate placements in the BSN curriculum.
  • Maintain databases of preceptors, practice site information and site evaluation forms.
  • Promote positive working relationships with clinical placement agencies and other institutions.
  • Maintain University and clinical agencies requirements (ie.HIPPA & FERPA)
  • Maintain open lines of communication with students, faculty, staff, coordinators, directors, and the community at large.

Other - 5%
  • Other duties as assigned.

Minimum Qualifications

  • Bachelor's degree.
  • 3-5 years of relevant experience.
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

  • Current knowledge of healthcare clinical practice that includes:
    • an ability to use healthcare vocabulary;
    • an understanding of the clinical practice of nursing in varied healthcare settings;
    • a knowledge of the diverse organizational environments in different healthcare settings.
  • Experience in sales.

Knowledge, Skills, & Abilities

  • Demonstrate an understanding of the clinical practice of nursing and knowledge of the diverse environment in which nurses practice.
  • Skill in evaluating data and establishing priorities.
  • Able to manage multiple tasks and set priorities in a fast-paced environment.
  • Ability to analyze problems and make well-reasoned, sound decisions.
  • Demonstrate database and word processing computer skills.
  • Able to work independently with a minimum of supervision.
  • Able to work in team settings (e.g. with instructional course teams).
  • Able to understand boundaries (with external agencies, institutions).
  • Excellent interpersonal skills.
  • Demonstrate effective problem-solving skills.
  • Demonstrate an ability to work well under pressure.
  • Demonstrate effective written and oral communication skills.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Salary range begins at $47,634. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days. If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

October 20, 2022 at 11:59 p.m.

How to Apply

Please do not submit an application package to this position if you have already applied.

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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