Program Coordinator (Part-time) (Bilingual)
Internal Position Title:
Early Childhood Education Program
: Early Childhood Ed
The Part Time Early Childhood Education (ECE) Program Coordinator
serves as the primary liaison for an assigned caseload of students
enrolled in Early Childhood Education at CLC. This position is
responsible for providing a personalized, holistic, and culturally
responsive advising, coaching, and mentoring experience for each
student from their first day of classes through credential
attainment and career or transfer transition. Responsibilities
include academic advising, transfer guidance, career planning,
financial planning, case management, progress monitoring, proactive
outreach, support service planning and referral, and referral to
student engagement opportunities. ECE Program Coordinators act as
partners with the ECE department and various student support
departments as well as ECACE navigators in their efforts to
develop, implement, and provide programs and services that foster
an inclusive and engaged ECE community. Working hours to meet the
needs of the incumbent ECE workforce will be M-R 2:30pm - 7:30pm
and Saturdays 9-3
1. Associate degree plus three (3) years’ work experience in a
business environment, college or university OR Bachelor’s degree
plus two (2) years’ work experience in a business environment,
college or university.
2. Demonstrated personal integrity, ability to form effective
partnerships, ability to collaborate with others and work in a team
3. Demonstrated high level of responsiveness to students or clients
and the campus community.
4. Possess excellent organizational skills and the ability to
manage multiple priorities with diligent attention to detail and
5. Experience working independently, prioritizing workflow, solving
problems and making decisions.
6. An effective and exceptionally skilled communicator,
specifically as it relates to verbal, written communication, and
7. Ability to develop and deliver effective presentations online
and in small and large group settings.
8. Proficient knowledge of technologies used in department (i.e.
caseload management systems, student enterprise software, MS
9. Ability to work effectively and constructively with persons of
diverse cultures, language groups, and abilities; Demonstrated
commitment to diversity, equity, and inclusiveness.
10. Ability to work flexible hours including some evening and
weekend hours consistent with student needs.
11. Bilingual in Spanish and English.
1. Bachelor’s degree2. Previous academic advising experience is
2. Experience with caseload management.
3. Demonstrated knowledge of, and prior experience with, IL
Gateways Credentials, Illinois Early Learning Standards, IL DCFS
4. Experience working with community college, under-prepared,
and/or underrepresented students.
Expected Start Date:
Special Instructions Summary:
Interviews will begin
immediately and continue until position is filled. This
position is bilingual in Spanish and English. Bilingual testing
will be required.*Please note, this position is grant funded and
continued employment is based on outside funding.
Total Hours Per Week:
Working hours to meet the needs of the incumbent ECE workforce will
be M-R 2:30pm - 7:30pm and Saturdays 9-3.
Software Testing Required:
Excel, MS Word, Outlook
Interview Process Requirements:
The College of Lake County is an equal opportunity employer and has
a strong commitment to diversity. In that spirit, it seeks a broad
spectrum of candidates including minorities, women and people with
Summary of Essential Functions:
Coaching, Mentoring, Advising (40%)
1. Apply appreciative (strengths based) and culturally responsive
advising as teaching approaches to help assigned students
determine, discover, design and create a pathway to their academic,
career, and personal goals.2. Embed cultural competence in
mentoring practice.3. Interpret and explain college policies and
procedures related to curriculum, grades, student success, and
degree completion.4. Help students understand stackable credentials
and select a starting point.
Ensure students achieve critical academic milestones.5. Maintain
detailed notes and semester by semester course plans for each
student.6. Maintain currency of knowledge regarding FERPA and other
regulations.7. Maintain currency of knowledge regarding Gateways
credentials.8. Provide support for students to secure funding for
their education and develop a financial plan.
Collaborate with Financial Aid in understanding various funding
opportunities including scholarships and grants, especially ECACE
Provide appropriate referrals and assist with necessary
paperwork.9. Assess student needs and connect them to existing
college resources; identify resources to enhance both academic
success and personal development.10. Create an environment in which
students strengthen their self-advocacy, ownership, decision
making, critical thinking, and goal setting skills.
11. Promote healthy approaches to balancing the demands of college,
work, and family to students.
Case Management (30%)
1. Proactively manage a caseload of ECE students, effectively
addressing their needs.2. Establish mutually respectful one-on-one
relationships with assigned students and provide individualized
coaching and ongoing feedback.3. Meet regularly with individual ECE
students to check-in.4. Work with PR to design and create
communication tools for ECE student supports such as emails, Canvas
groups, flyers, webpages, and print materials.5. Encourage
persistence through enrollment reminders about registration due
dates, scholarship deadlines, and other institutional processes.6.
As appropriate, hold series of group support meetings for ECE
students throughout the semester to review ECE content, build
community and promote peer-to-peer relationships.
7. Work collaboratively with ECE faculty to troubleshoot student
challenges with textbook, technology, and/or online course
8. Provide students with information and instructions regarding
College and department policies and procedures and assist as
needed.9. Utilize analytics to subdivide caseload into tiers based
on need in order to deploy efforts in a more equitable and
effective manner; designate highest-need students for intensive
support and regular touchpoints during the term.
10. Communicate regularly with faculty regarding student progress
and to identify course specific strategies that promote student
11. Monitor students’ progress by closely tracking registration and
success data in real time; develop intervention strategies to
assist students in their development.
12. Celebrate students’ achievements and completion of key
13. Explore individual problems with a student that might lead to
14. Respond to student concerns and issues by advising and
referring them to appropriate resources.
15. Handle immediate or sensitive issues requiring confidentiality
or quality assurance; escalate matters requiring senior leadership
intervention to Department Chair or Dean level.
16. Use web services and software programs including EAB Navigate,
PeopleSoft, transfer planning tools, Microsoft Office, Image Now,
and other programs to assist in meeting student needs and the
objectives of the College.
17. Maintain data to gauge student learning and success; help
assess student learning outcomes related to advising.
Communication and Collaboration (30%)
1. Utilizing effective communication and conflict resolution
skills, mentor students to adopt constructive inquiry, action, and
resolution with concerns related to faculty, institution and IL
2. Perform outreach work to education-related student
3. Develop and deliver workshops for ECE students pertaining to
goal setting, transfer planning, study skills, time management,
4. Support the ECACE Navigators’ recruitment efforts by way of
providing presentations and workshops, staffing information tables,
engaging with prospective students events, etc.
5. Participate in campaigns to promote ECE student engagement,
progression, and retention.
6. Collaborate with ECE faculty and staff in support of the
College’s comprehensive student success model.
7. Support the college’s initiatives to promote diversity and an
appreciation for multiculturalism.
8. Help implement and evaluate new coaching processes and
procedures and make recommendations for process improvements.
9. Participate in team and department planning, professional
development activities, and college-wide committees as assigned and
10. Engage in statewide ECACE network meetings and professional
11. Perform other related functions as assigned.
12. Collect and share data related to Program Coordinator work
internally and with funder as requested.
13. Perform related duties as assigned or mandated by the
To apply, visit https://jobs.clcillinois.edu/postings/21564