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Publications Coordinator

Employer
Wayne State University
Location
Michigan, United States
Salary
Salary Not Specified
Date posted
Sep 28, 2022
Position Information

Posting Details


Posting Number
046811

Position Title
Publications Coordinator

Number of Vacancies
1

School/College/Division/Institutes/Centers
52 - University Press

Primary Department
H5201-University Press

Working Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at:WSU Covid-19 Website

Essential Functions (Job Duties)
POSITION PURPOSE

Coordinate and participate in the editing and/or production of high-quality books, journals, annual volumes and other publications in a timely and cost efficient manner and in compliance with established industry standards.

ESSENTIAL JOB FUNCTIONS

Determine specifications for books, journals and annual volumes based upon pre-established production plan. Review manuscript and book design to ensure consistency and conformity with industry standards. Provide general back-up proofreading services of manuscripts and proofs at each stage of production.

Prepare and maintain production schedules for books, journals and reports. Develop and establish schedule with editing, proofreading, typesetting, printing and binding vendors for various stages of book and publication production. Monitor the production of all publications and maintain quality checks on vendor's work to ensure compliance with established schedules. Maintain appropriate records on design, production and manufacturing of each publication published.

Prepare bid specifications and perform bid analysis for printing and binding of standard books, journals and reprints. Solicit bids from established vendor list and recommend vendors based on competitive bidding process. Choose free-lance editor to review manuscript. Prepare purchase order paperwork, verify vendor invoices and reconcile invoices for payment. Keep records of expenses for each publication produced. Resolve invoice inconsistencies; monitor billings and check against contractual agreements. Recommend approval of payment invoices to immediate supervisor to ensure prompt and accurate payment of production bills. Put authors in contact with free-lance indexers and proofreaders upon request.

Review proofs of projects in production. Check for errors in print, treatment of text and photographs, placement of type, spelling, inaccurate information, etc. to ensure adherence to and correct interpretation of established specifications and industry standards. Resolve production and/or editing related problems as they occur.

Serve as in-house resource person and liaison with authors, outside vendors and Press staff; trouble-shoot and resolve problems as they arise. Provide assistance to immediate supervisor in any production related activities.

Coordinate information for reprints of books; schedule and prepare requisitions to vendors. Obtain corrections, replacement pages and new pages as camera-ready copy for book reprints. Research files and oversee reprinting of backlist titles.

Perform related work as assigned.

ADDITIONAL COMMENTS

This classification is designed to coordinate production activities (e.g. editing, typesetting, printing and binding) of books, journals, reprints and other publications. The incumbent must possess reasonable experience and knowledge in the area of book and journal editing and/or production. Functional supervision may be exercised over part-time subordinate personnel, e.g. intern/technician/production assistant. The work performed is responsible and requires the incumbent to work independently and possess strong problem solving skills and effective communication skills to interact with in-house staff and outside vendors and clients. This classification is generally assigned to the University Press in the University Library System. This classification reports to and receives work direction from a management level positions.

Unique Duties

Qualifications
MINIMUM QUALIFICATIONS
Graduation from an accredited college or university with major coursework in journalism, English or related field or an equivalent combination of education and/or experience.

Reasonable experience in book and journal editing and/or production.

Some editing and proofreading skills and experience.

Excellent oral and/or written communication skills.

Knowledge of typography and book design.

Strong organizational skills.

Ability to meet multiple deadlines.

Ability to communicate effectively with others.

Typically, incumbents have had experience in book production and promotion or as an editor.

Preferred Qualifications

Testing Requirements
Not Applicable

Test Scheduling

Job Type
Full-Time

Job Category
Professional/Administration & Supervisory/Management

Duration of Posting

Fiscal Year of Job Open Date
2022

Job Open Date
(When job is posted in the system)
09-28-2022

Job Close Date
(or until suitable candidate is found)
Until Suitable Candidate is Found

Is this position reposted?
No

Reposting Reason:
None (New Posting)

Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)
(Non-Academic Only)
$46,927

Salary (Hire Max)
(Non-Academic Only)
$56,186

Salary (Maximum)
(Non-Academic Only)
$70,393

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.
No

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