Assistant Director - AP and Procurement, Finance Center
- Employer
- Dartmouth College
- Location
- New Hampshire, United States
- Salary
- Salary Not Specified
- Date posted
- Sep 29, 2022
Job Details
Position Details
Position Information
Posting date
09/28/2022
Closing date
Open Until Filled
Yes
Position Number
1011485
Position Title
Assistant Director - AP and Procurement, Finance Center
Department this Position Reports to
Arts & Sciences Finance Center
Hiring Range Minimum
$75,200
Hiring Range Maximum
$94,000
SEIU Level
Not an SEIU Position
FLSA Status
Exempt
Employment Category
Regular Full Time
Scheduled Months per Year
12
Scheduled Hours per Week
40
Schedule
TBD
Location of Position
Hanover, NH 03755
Arts & Sciences Finance Center
Dartmouth College
308 Wentworth Hall
Remote Work Eligibility?
Hybrid
Is this a term position?
No
If yes, length of term in months.
Is this a grant funded position?
No
Position Purpose
Reporting to the Operations and Finance Center Director, in the Faculty for Arts & Sciences division ( FAS ), supervises the day-to-day activity related to financial services to ensure outstanding customer service to internal and external customers with emphasis on timeliness and accuracy. Responsible for training, managing workflow, priority setting and representing the team in inter-departmental meetings.
Description
Required Qualifications - Education and Yrs Exp
Bachelors plus 3-5 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Education
- Bachelor’s degree in Business Management, Human Resources or Finance
- Five years experience supervising center processing and/or other directly related experience.
- Effective supervisory skills to lead a multi-disciplined work team.
- Advanced problem solving, resolution and analytical skills, and the ability to prioritize and manage time.
- Knowledge of financial systems.
- Attention to detail.
- Able to work under pressure of time constraints, work independently, and ability to multi-task.
- Ability to organize, plan and execute projects using demonstrated project management skills.
- Projects a professional image and models proper telephone and e-mail etiquette.
- Demonstrated proficiency in the Microsoft Suite, and the Internet within a Windows environment.
- Excellent keyboarding/typing skills.
- Adaptable to change.
- Conflict resolution skills.
- Team/collaborative approach to customer service.
Education
- Master’s degree in Business or Finance
- Financial management experience within a higher education environment preferred or an equivalent combination of experience and education.
- Knowledge in enterprise wide Oracle systems and call center operations experience preferred.
Amanda Bushor, Director of Dean of Faculty Operations and Arts & Sciences Finance Center
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Quick Link
https://searchjobs.dartmouth.edu/postings/65242
Key Accountabilities
Description
Leadership
- Hire, train, supervise, develop, and evaluate staff members primarily on expense reporting, procurement, and accounts payable (5 finance specialists and collaborating with 3 analysts).
- Oversee processes to ensure accuracy, timeliness and perform analysis.
- Develop, implement, document, and maintain systems, procedures, and policies, including accounts payable functions, to ensure adherence to Dartmouth/federal/state guidelines.
- Train and orient department and program administrators and faculty on finance systems and workflows.
- FAS representative at A/P and procurement related campus-wide meetings.
- Communicate policies to administrators and faculty within FAS .
- Inquiries and new system issues are escalated to Manager to resolves and analyze customer issues.
- Provide Director with weekly updates on issues and recommended process changes to effectively meet customer needs.
35%
Description
Systems
- Serve as FAS representative on working group, system upgrades, testing, committee, and center/host meetings for campus-wide technology initiatives and system/procedures/workflow updates.
- In collaboration with managers/directors in host departments such as Procurement, Controller’s Office, Computing, etc., and uses established procedures, manage testing for scheduled upgrades or changes to reports, screens, etc.
- Ensure that the Financial Center team follows proper procedures for identifying requirements, completing design and testing, maintenance and enhancements prior to implementation.
- Provide base level system support to specialists to assist with mapping drives, and acting as first responder to troubleshooting issues before escalating to IT.
25%
Description
Data Analytics and Planning
- Compile, analyze, and report financial information to Director quarterly and year end reporting.
- Establish goals and monitors key metrics, analysis and reporting.
- Develop, maintains and reports using viable audit procedures to ensure accurate and timely information.
- Provide ad hoc reporting needs analysis to internal/external customers
- Identify and communicates transactional inconsistencies/lack of compliance by customer.
- Manage the accurate review/interpretation, data entry and auditing of requests into Oracle and other financial management systems.
- Lead the annual benchmarking/best practice processes including recommendations to the Director for the annual benchmarks. Provides on-going analysis of reasonability of benchmarks.
20%
Description
Development
- Utilize established performance management tools to effectively supervise staff.
- Prepare and implements training plans for the team to develop, maximize and enhance the technical, team building and behavioral competencies of each individual on the team.
- Provide cross training to team members to ensure adequate coverage, accurate and consistent information and timeliness.
- Ensure development of ongoing individual and team open communication processes.
- Collaborate with Director to standardize current processes and seek process improvements to ensure consistency and accuracy.
- Attend personal development training workshops.
20%
-
--
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--
Performs other duties as assigned
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * How did you hear about this employment opportunity?
- Talent Acquisition Consultant
- AbilityJOBS
- American Library Association
- CareerBuilder
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Dartmouth College Employment Website
- Glassdoor
- Internal Employee Referral
- HERC
- Higher Ed Jobs
- Indeed
- Inside Higher Ed Jobs
- National Black MBA Association
- Recruit Military
- Prospanica
- Valley News
- Other (Please specify below)
- Handshake
- If you answered 'Other' to the above question, please specify
here
(Open Ended Question)
Required Documents
- Cover Letter
- Resume
Company
Employment at Dartmouth
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