OE/HR ACADEMIC GENERALIST

OE/HR ACADEMIC GENERALIST

Req #: 211283 Department: UW BOTHELL - HR Job Location: Bothell Campus, Remote/Hybrid Job Location Detail: Hybrid Eligible (In office and Telework) Posting Date: 09/27/2022 Closing Info: Open Until Filled Salary: Salary is commensurate with education and experience Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

Priority consideration will be given to applications completed by October 11, 2022. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Located in the heart of the Puget Sound region, the University of Washington Bothell is one of the most dynamic public universities in the state of Washington. The campus is committed to increasing access to an excellent UW education and preparing students to be leaders throughout Washington and beyond.

UW Bothell provides students a participatory, cross-disciplinary experience grounded in hands-on learning, community-based research, close relationships with faculty as teachers and mentors, and the personalized support of staff who are dedicated to student success.

The campus offers more than 55 undergraduate and graduate degrees. Current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, more than 40% are first-generation college attendees, and more than half are students of color.

The University values hiring faculty and staff who have demonstrated experience and ability to work successfully with diverse student populations and who can contribute to a campus culture that promotes equity among colleagues.

Diversity and inclusion are core values at UW Bothell. Our work begins with the acceptance and celebration of the differences that are represented through the many diverse and minoritized communities on our campus and in the surrounding community. We recognize that we are bound together in a collective experience and that our actions impact all in our community. When we focus on the lives of the most marginalized groups among us, we also create conditions of equity, justice and academic excellence for everyone.

The three priorities of the University’s current Strategic Plan - Increasing Access, Achieving Excellence are to: strengthen diversity and equity, enhance community and campus engagement, and advance cross-disciplinary teaching and scholarship.

In addition to having award winning faculty and staff, UW Bothell has been recognized for innovations in academic programming and support services designed to help students graduate on time and debt-free. It has also earned both recognition and awards for its work in the area of environmental sustainability.

The OE/HR Academic Generalist leverages subject matter expertise and campus-wide knowledge and perspective to support all efforts related to the faculty employment life cycle. This includes responsibility for collaborating with campus schools to facilitate faculty postdoc and academic student employee hiring, new appointment processing, onboarding, reappointments, promotion and tenure, merit/annual reviews, third year reviews, sabbaticals.. Functions will include serving as the Interfolio lead, Workday HCM2 Initiate and manager of the Academic SharePoint pages. The OE/HR Academic Generalist draws on broad human resources knowledge to exercise analysis and approval of Workday academic business process transactions, provides general guidance and support to school administrators and specialists on policies and procedures related to the faculty employment life cycle. This position is a member of the OE/HR team and as such instills trust and confidence with customer base and models excellence, collaboration, integrity, innovation, process improvement and respect.

Organization Excellence and Human Resource is a key administrative unit on the UW Bothell campus that oversees policies, develops processes and implements IT solutions to facilitate accurate and timely implementation of faculty employment lifecycle expectations/needs. OE/HR is a key partner to the Office of Academic Affairs and the General Faculty Organization. The ever-changing landscape of Central Office of Academic Personnel policies and practices, technology, regulation, and stakeholder needs requires OE/HR to be curious, solution-oriented, creative problem-solvers, agile and responsive. OE/HR serves as the conduit for institutional knowledge regarding academic human resources. As a member of the OE/HR, the OE/HR Academic HR Generalist provides critical front line support necessary to ensure the efficient, consistent, timely, and accurate and compliant administration of academic personnel across the UW Bothell campus. The OE/HR Academic Generalist provides backup support to the schools, transfers systems knowledge to staff members in the schools supporting academic human resources.

RESPONSIBILITIES:

Academic Human Resource Administration

Oversee schedules, communications, and data tracking in order to execute all AHR process, including:

• Recruitment, hiring, and appointments
• On-boarding
• Reviews (merit and third-year reviews)
• Reappointments (for full-time and part-time lecturers)
• Promotions (mandatory and non-mandatory)
• Sabbatical eligibility
• Separation & off-boarding

Coordinate timely communication and action on faculty personnel processes with campus and central HR offices, the STEM Dean and Program Support Supervisor, Division Chairs, Promotion Committees and chairs, external reviewers, and faculty members. Review faculty appointments and reappointments for all campus faculty:

• Review offer letters for internal review and approval prior to sending to candidates via DocuSign

Serve as HCM2 initiate in WorkDay Serve as the resident expert in Interfolio, responsible for reviewing and managing job postings aligned with provost approved hiring plan and promotion and tenure process. Implement promotion and tenure process, coordinating with schools, CCPT, OAA and OAP utilizing Interfolio. Manage the academic human resources SharePoint site pages, keep up to date and improve Support the OE/HR Business Partner with hiring and appointment process for Academic Student Employees Complete hiring plan and hiring report processes in collaboration with OAA. Coordinate and implement faculty campus-wide visa requests.

Customer Support

• Exercise independent judgment, specialized knowledge, and effective communication skills in responding to customer questions regarding academic personnel appointments, compensation, terminations, promotions, leaves, recruiting and hiring processes in accordance with university policies
• Work as a liaison to facilitate communication with other functional units when escalation is needed.
• Identify process improvement opportunities to deliver enhanced customer service.

Training and Consultation

• In collaboration and/or consultation with other OE/HR team members and leadership, provide general consultative services and training to academic and administrative partners across the campus using broad base of institutional policy and HR knowledge.

MINIMUM REQUIREMENTS:

• Bachelor's Degree in Business, Communication or other related field.
• At least two years of experience supporting administrative processes.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

ADDITIONAL REQUIREMENTS:

• Demonstrated ability to work in and across complex organizational and administrative systems (e.g. for processing, tracking, and reporting)
• Ability to learn new systems and technology as required for the job.
• Well-developed interpersonal skills, including the ability to communicate effectively (both verbally and in writing); to listen to and respond to people from diverse backgrounds and at all levels; and to develop productive, ongoing working relationships.
• Strong organization and planning skills, with the ability to establish priorities and organize multi-level tasks.
• Ability to work independently as well as in a highly collaborative environment.
• Strong working knowledge of Microsoft Office 365 suite of programs including Outlook, Word, Excel, Access, PowerPoint, Teams, and SharePoint.
• Demonstrated commitment and interest in creating and contributing to an inclusive, diverse, and equitable workplace.
• Ability to generate, analyze and utilize WD and Interfolio reporting to plan, implement and support AHR efforts across the campus

DESIRED:
• Experience with HR and payroll systems, such as (or similar to) Workday, Interfolio, DocuSign
• Experience with Academic Human Resources processes
• Knowledge of best practices in Diversity, Equity, and Inclusion, and fair hiring practices

WORKING CONDITIONS:

• This is an overtime-exempt professional position.
• A regular daily and weekly schedule will be established that coincides with the operating and office hours of Organizational Excellence and Human Resources.
• The position will be eligible for hybrid working hires.
• This position may require work outside of regular business hours in order to meet specific deadlines.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

COVID-19 VACCINATION REQUIREMENT

Employees of the University of Washington are required to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.