The Department of Chemical and Biological Engineering (ChBE)
encourage applications for the Finance and Grant Specialist and
Senior Finance and Grant Specialist! As a member of the ChBE
Department finance team, the Finance and Grant Specialist will work
to provide accounting and finance assistance to the entire
department, and contract and grant assistance to Principal
Investigators (PIs) and their research groups. Reporting to the
Finance Manager, this position serves as a lead financial resource
in the department and is primarily responsible for providing
financial management and primary point of contact for sponsored
projects for an assigned group of faculty and their research
groups. Responsibilities include faculty financial support,
contract and grant management, accounting and finance, procurement,
and travel expense reimbursements, including procurement and
expense report approvals. This position serves as a subject matter
expert on communicating rules, providing training, correcting
transactions and ensuring completion of financial records. Work
includes assessing the efficiency of departmental reporting and
tracking procedures and recommending revisions as necessary. In
addition, this position will provide supplemental support for the
In addition to the responsibilities outlined above for the
Specialist, the Senior Specialist will serve as backup for the
Finance Manager, will be assigned more sophisticated sponsored
project work, and will be expected to lead others and work with
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
Chemical and biological engineering research seeks to address a
variety of complex and important challenges, from renewable and
sustainable energy, therapeutics and pharmaceutical development, to
the creation and improvement of functional materials and
The Department of Chemical and Biological Engineering is committed
to providing a welcoming and inclusive learning, teaching and
working environment for all students, faculty, staff and guests.
The diversity of our community is central to our success as a
world-class center of teaching, learning and research.
What Your Key Responsibilities Will Be
Contracts and Grant Management
- Performs project budget oversight including monitoring,
tracking and/or reconciling transactions, variances and payroll
funding distributions; preparing and submitting budget revisions
and funding updates; providing financial spreadsheets, summaries
and reports; and meets regularly with the Principal Investigator
and/or Financial Manager.
- Performs post-award tasks including purchasing goods and
services; creating subcontract standing purchase orders; monitoring
project end dates; requesting extensions and supplemental funding
as needed; requesting additional speedtypes and allocating the
appropriate budget; preparing and submitting progress and final
reports; and aiding in the award closeout process.
- Manages and maintains complete regulatory files, including
approval and sponsor correspondence.
- Provides proposal and award advisement including assisting with
preparation of budgets and narratives for grant applications,
resource and fund management; and offers procedural and regulatory
advisement in alignment with sponsor, Federal, State, and
university requirements to ensure compliance.
- Works cooperatively with Principal Investigator (PI) and
departmental staff, as well as other campus departments and
personnel (such as Sponsored Projects Accounting (SPA), Office of
Grants and Contracts (OCG), and Procurement Service Center
- Leads sponsored project close out procedures; removes
unallowable charges from projects; ensures projects have posted for
close out; reviews closing projects 90, 60, and 30 days prior to
project end date and completes close out tasks recommended by
University Controller's Office.
- Manages spreadsheet to track reporting deadlines for financial
management by reviewing award terms and conditions. Communicates
all deadlines and award conditions with each PI and ensures all
reporting deadlines are met.
- Reviews sponsored project charges are allowable, applicable,
and allocable to the project based on the Code of Federal
Regulations Uniform Guidance (UG) and University Department
policies and procedures, under the direction of the Finance
- Manages ePer Certification process for assigned research groups
within the department to keep all effort reporting in compliance.
This position is responsible for training assigned research groups
on ePer Certification.
- Participates in training in the area of business practices,
university, and state regulations, and the use of data processing
systems, as assigned.
- Creates department tools and resources to assist faculty and
staff to streamline project management.
- Provides additional contract and grant management support to
ChBE faculty as needed.
Accounting and Finance Administration
- Performs standard accounting functions to support budget,
accounts payable, accounts receivable, procurement, and travel and
expense reimbursement activities including preparation of journal
entries; verification of accounting codes and fund assignments;
month-end, quarter-end and year-end closes; reconciliations and
audits; data collection, analysis and retention; reporting and
- Conducts research and provides resolution to complex accounting
problems, including investigation and analysis of data to ensure
accuracy and completeness and performs corrective actions.
- Ensures fiscal operations in accordance with Federal, State,
and university fiscal policies and procedures.
- Influences the design of projections in such a way as to
simulate an impact of different variables on the budget.
- Assists Finance Manager in Fiscal Year-End. Provides the
finance team with the list of purchase orders that need to be
reviewed for closeout or updated for the next fiscal year.
Administers department journal entries for fiscal year-end.
- Processes payroll expense transfers and funding distribution
- Works directly with PIs on internal and external sales
activities. Helps with invoicing customers, collecting customer
payments, and processing the sales activities revenue. Will assist
PIs yearly with updating rate sheets with Budget Fiscal and
- Confirms funding for all appointments charging to sponsored
- Manages department online FedEx process. Monthly reconciliation
of P-Card to allocate FedEx charges to appropriate speedtypes.
Responsible for updating and managing process guide and training
department for usage.
- Manages internal invoices via Journal Entry (JE) of all
non-Marketplace or PCARD/TCARD transactions including
- Provides accounting and finance support to department.
Travel and Expense Reimbursement
- Prepares, reconciles and submits travel expense reimbursement
reports which involves gathering and assuring appropriate receipts
and documentation are included and ensuring expenses are allocated
to appropriate accounts for specific group of PIs.
- Reviews travel card, travel and personal expense
reimbursements. Confirms expenses are allocable, allowable, and
applicable with all fund types being charged. Reviews travel and
expense reimbursement reports for approval processing.
- Obtains receipts and documentation, prepares and submits
non-employee travel reports.
- Purchases goods and services including performing research to
ensure costs are reasonable, appropriate, allocable and within
compliance; coordinates the issuance of purchase orders and gathers
all documentation needed for processing; processes payments
applying procurement card, purchase orders, or payment vouchers;
and tracks and verifies delivery of goods and services.
- Monitors and reconciles procurement card expenses, ensuring
appropriate receipts and documentation are provided and
participates in the preparation of reports.
- Reviews and approves carts routed in Marketplace by assigned
- Designates clear and concise business purposes for each
expense; have a basic understanding of the types of costs that are
allowable on a sponsored project; verifies that adequate budget is
available in the speedtypes being charged before completing a
report; notifies the employee to review and submit.
- Monitors and processes Honorariums and Scope of Work (SOW)
routed through the department.
- Serves as Lead for maintaining and updating the department
property spreadsheet noting all high dollar equipment purchases by
PI name, requisition number, PO number, amount, vendor and
description. Ensures arrival dates and tag number are accurate;
works with the Facilities Coordinator to update tagging and
physical location of the equipment on the spreadsheet.
- Serves as property disposal coordinator.
- Develops ways to improve the efficiency of data collected
through systems and subsystems.
Additional Department Finance Duties
Additional Key Responsibilities of the Senior Finance and Grant
- Leads on developing ways to improve the efficiency of data
collected through systems and subsystems.
- Assists the Finance Manager in the creation, review and
maintenance of department finance policy and procedures.
- Attends meetings held by OCG, CCO, RAM, and other campus level
meetings that provide details of accounting and finance changes.
Gathers details from finance and accounting meetings, updates
relevant departmental procedures, and communicates and trains
finance team on relevant changes.
- Participates in professional development activities.
- Serves as back up for team members.
- Serves as backup to the Finance Manager.
- Undertakes other duties and responsibilities as assigned.
Financial Oversight and Training
What You Should Know
- Assists with tracking progress of work assigned by Finance
- Participates in the recruitment process for any finance staff
hiring by assisting the Finance Manager in revising position
descriptions, reviewing candidates, and participating in
- Is responsible for other financial staff in training and
onboarding alongside Finance Manager.
- Lead training of research group members in procurement, travel
and expense reimbursement procedures.
- Assist Finance Manager in processing ChBE shop monthly
invoicing and developing rates for Internal Service Centers in
collaboration with ChBE shop manager.
- Manage a larger more complex sponsored project portfolio.
- Lead financial modeling and/or complex accounting
What We Can Offer
- All University of Colorado Boulder employees are required to
align with the campus COVID-19 vaccine
requirement . New employees must provide proof of vaccination
or receive a medical or religious exemption within 30 days of
- This position is a hybrid position with a minimum of 16 hours
per week on campus. We plan on discussing this further during the
- The starting salary range for the Specialist level is $53,000 -
- The starting salary for the Senior Specialist level is $60,000
- Relocation is available within CEAS guidelines.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be driven. Be resourceful. Be Boulder.
What We Require
Requirements for Finance and Grant Specialist:
Requirements for Senior Finance and Grant
- Bachelor's degree from an accredited university.
- One year of relevant experience.
- Equivalent combination of education and experience may
What You Will Need
- Bachelor's degree from an accredited university.
- Three years of relevant experience.
- Equivalent combination of education and experience may
What We Would Like You To Have
- Excellent verbal and communication skills.
- Detailed with strong ability to prioritize based on constituent
- Proven ability to handle multiple, concurrent and sophisticated
- Understanding of contracting regulations, guidelines, policies
and procedures covering grant and contract requirements
- High-level computer skill proficiency in Microsoft Office Suite
(particularly Word and Excel) and databases.
- Demonstrated effectiveness in written and oral communications,
collaboration and problem solving.
- Strong attention to detail and accuracy.
- Ability to analyze transactions and activity to determine
whether they align with regulations, terms and conditions, and
policies and procedures.
- Ability to work independently as well as on a team.
- Bachelor's or advanced degree in accounting, finance, business
or a related field.
- Two to five years of progressively responsible experience in
accounting, finance, and/or business administration in a complex
environment that includes budgeting responsibilities.
- Ability to apply knowledge of finance regulations and good
judgment to independently advise on sponsored project
- Demonstrated understanding and application of internal
accounting control principles, as well as generally accepted
accounting principles (GAAP).
- Demonstrated understanding of cost sharing, indirect cost rate,
allowable and unallowable contract/grant expenses and ability to
develop contract budget projections.
- Advanced skills in spreadsheet and word-processing
- Solid understanding of PeopleSoft Finance and HR, Concur and
Cognos Reporting, or related systems.
- Knowledge of administrative, budgetary, and fiscal principles
and practices in a higher education environment, including
budgeting and fund accounting.
- Solid understanding of accounting and budgeting in all funds
(general, auxiliary, gift, grant, and plant) as well as an
understanding of the CU Foundation accounting system.
- Proven ability to build and maintain effective and trusting
working relationships with faculty, administrators, and staff.
- Sensitivity to and appreciation of cultural, political and
geographical differences, with ability to work well with faculty,
staff and students from around the world.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background
and experience align with the requirements, qualifications and
responsibilities of the position.
We may request references at a later time.
Please apply by October 12, 2022
: Application materials will not be accepted via
email. For consideration, applications must be submitted through
CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: