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Finance & Accounting Specialist

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted Date
Sep 28, 2022

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Position Type
Faculty Positions, Business & Management, Accounting & Finance, Administrative, Academic Affairs, International Programs, Business & Administrative Affairs, Financial Affairs
Employment Type
Full Time
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Job Summary

The University of Colorado Boulder International Education - Education Abroad department encourages applications for a Finance and Accounting Specialist . This position contributes to the financial health and growth of the Education Abroad (EA) office by working with the Finance & Accounting Program Manager (“Finance Manager”). Duties include reviewing and reconciling financial statements for ISSS & Education Abroad offices; correcting errors through journal entries and moving funds between speedtypes; assisting the Finance Manager with the preparation of fiscal-year end reports; managing program budgets, billings and withdrawal schedules, and creating financial aid student budgets for each Education Abroad program; scholarship reporting; advising students and parents on financial inquiries; accounts payable; and purchasing supplies.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Education Abroad is a unit within International Education in the Office of Undergraduate Education within the Division of Academic Affairs, at the University of Colorado Boulder. The mission of this unit is to develop, operate, and maintain a comprehensive portfolio of education abroad programs for CU Boulder students and academic units, including study abroad, international student exchanges, international internships, faculty-led Global Seminars and Global Intensives, and international research and service-learning. The unit is responsible for health and safety and risk mitigation for students going abroad on CU Boulder sponsored programs and is responsible for campus support for the International Travel Registry.

What Your Key Responsibilities Will Be

Education Abroad Program Budgets and Billing
  • Develop student budgets and withdrawal schedules for Education Abroad programs by collaborating closely with third party providers and the Finance Manager to gather costs and budget details.
  • Create withdrawal schedules in collaboration with the Finance Manager by determining the percentage of the program fee allocated at standard withdrawal dates set by EA or by the program provider. Publish student budgets with payment and withdrawal schedules to the EA website for students to review while researching, applying, and committing to programs. Update budget list as programs are added, removed, or renamed.
  • After student budgets are finalized, each term, send budgets to the Office of Financial Aid for calculating Student Aid awards. Request new speedtypes and Itemtypes as needed, update TDS with these, and log the new speedtypes or itemtypes for tracking purposes. Complete the billing process for all students. Make billing adjustments as needed for scholarships, housing changes and withdrawals while working with providers to gather revised fees.
Scholarship Tracking and Reporting
  • Create scholarship rosters and report to the Office of Financial Aid each term.
  • Revise scholarships for enrollment changes or updates to awards.
  • Track distribution of scholarships and coding.
  • Assist the finance team by crafting journal entries as needed to allocate scholarships to their correct speedtype.
Accounting Control and Reporting
  • Monitor and maintain fiscal activities for Education Abroad and ISSS divisions by reconciling monthly speedtype statements.
  • Prepare journal entries as needed for speedtype and account corrections. Also, create budget journal entries when there are changes in the operating budgets or position budgets. Check the system to ensure that JEs are accurately posted. Consider revenue and expense patterns. Assist in preparing year-end reports for a variety of collaborators including the Campus Controller’s Office.
  • Build, and continuously improve, processes to prevent errors and streamline procedures. Keep the Finance Manager informed about patterns of errors or discrepancies.
Accounts Payable
  • Oversee accounts payable activity for the department by processing invoices and validating charges. Research and resolve invoice discrepancies with providers, create billing adjustments as needed, request SPO change orders, and complete payment vouchers for approval. Monitor whether payments are processed and sent to vendors on a timely basis. Record invoiced data to allow for reconciling those transactions. Contact providers for late invoices and respond to payment inquiries.
  • Maintain new supplier requests. Submit new supplier info along with W8/W9 forms for setup and complete purchase order requests in the CU Marketplace system. Track and update existing purchase orders to align with procurement procedures.
  • Complete special projects, when needed, for Education Abroad (e.g. Passport Day) to request checks and maintain records for these projects. Monitor updates in the University accounting procedures.
Advise on Financial Inquiries
  • Advise Students and Parents, help explain basic billing, withdrawal procedures or fees, and account balances by phone, email, or in person. Answer questions about due dates, obligations for payments, making payments after students have left the country, or other scenarios.
Purchase Supplies
  • Gather supply needs, monitor copy room for supplies, purchase supplies through CU Marketplace, and distribute supplies.
  • Submit changes in student insurance enrollment as needed.
What You Should Know
  • All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement. New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.
What We Can Offer
  • Salary range: $ 50,000 - $55,000.

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be proactive. Be resourceful. Be Boulder.

What We Require
  • Bachelor's Degree.
  • One year of experience in accounting or finance.
  • Accounting experience may substitute for the degree on a year for year basis.
What You Will Need
  • Microsoft Office Suite.
  • Accounting/Bookeeping software such as Great Plains, Peoplesoft Finance.
  • Strong attention to detail.
  • Excellent communication and interpersonal skills with a respectful interaction.
  • Excellent customer service skills with a commitment to quality service.
What We Would Like You To Have
  • Bachelor's Degree in accounting, finance or economics.
  • Advanced Excel Skills.
  • Customer Service Expertise.
Special Instructions

To apply, please submit the following materials:
  1. A current resume.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October 16, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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