The University of Colorado Boulder International Education -
Education Abroad department encourages applications for a
Finance and Accounting Specialist
. This position
contributes to the financial health and growth of the Education
Abroad (EA) office by working with the Finance & Accounting
Program Manager (“Finance Manager”). Duties include reviewing and
reconciling financial statements for ISSS & Education Abroad
offices; correcting errors through journal entries and moving funds
between speedtypes; assisting the Finance Manager with the
preparation of fiscal-year end reports; managing program budgets,
billings and withdrawal schedules, and creating financial aid
student budgets for each Education Abroad program; scholarship
reporting; advising students and parents on financial inquiries;
accounts payable; and purchasing supplies.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
Education Abroad is a unit within International Education in the
Office of Undergraduate Education within the Division of Academic
Affairs, at the University of Colorado Boulder. The mission of this
unit is to develop, operate, and maintain a comprehensive portfolio
of education abroad programs for CU Boulder students and academic
units, including study abroad, international student exchanges,
international internships, faculty-led Global Seminars and Global
Intensives, and international research and service-learning. The
unit is responsible for health and safety and risk mitigation for
students going abroad on CU Boulder sponsored programs and is
responsible for campus support for the International Travel
What Your Key Responsibilities Will Be
Education Abroad Program Budgets and Billing
Scholarship Tracking and Reporting
- Develop student budgets and withdrawal schedules for Education
Abroad programs by collaborating closely with third party providers
and the Finance Manager to gather costs and budget details.
- Create withdrawal schedules in collaboration with the Finance
Manager by determining the percentage of the program fee allocated
at standard withdrawal dates set by EA or by the program provider.
Publish student budgets with payment and withdrawal schedules to
the EA website for students to review while researching, applying,
and committing to programs. Update budget list as programs are
added, removed, or renamed.
- After student budgets are finalized, each term, send budgets to
the Office of Financial Aid for calculating Student Aid awards.
Request new speedtypes and Itemtypes as needed, update TDS with
these, and log the new speedtypes or itemtypes for tracking
purposes. Complete the billing process for all students. Make
billing adjustments as needed for scholarships, housing changes and
withdrawals while working with providers to gather revised
Accounting Control and Reporting
- Create scholarship rosters and report to the Office of
Financial Aid each term.
- Revise scholarships for enrollment changes or updates to
- Track distribution of scholarships and coding.
- Assist the finance team by crafting journal entries as needed
to allocate scholarships to their correct speedtype.
- Monitor and maintain fiscal activities for Education Abroad and
ISSS divisions by reconciling monthly speedtype statements.
- Prepare journal entries as needed for speedtype and account
corrections. Also, create budget journal entries when there are
changes in the operating budgets or position budgets. Check the
system to ensure that JEs are accurately posted. Consider revenue
and expense patterns. Assist in preparing year-end reports for a
variety of collaborators including the Campus Controller’s
- Build, and continuously improve, processes to prevent errors
and streamline procedures. Keep the Finance Manager informed about
patterns of errors or discrepancies.
Advise on Financial Inquiries
- Oversee accounts payable activity for the department by
processing invoices and validating charges. Research and resolve
invoice discrepancies with providers, create billing adjustments as
needed, request SPO change orders, and complete payment vouchers
for approval. Monitor whether payments are processed and sent to
vendors on a timely basis. Record invoiced data to allow for
reconciling those transactions. Contact providers for late invoices
and respond to payment inquiries.
- Maintain new supplier requests. Submit new supplier info along
with W8/W9 forms for setup and complete purchase order requests in
the CU Marketplace system. Track and update existing purchase
orders to align with procurement procedures.
- Complete special projects, when needed, for Education Abroad
(e.g. Passport Day) to request checks and maintain records for
these projects. Monitor updates in the University accounting
- Advise Students and Parents, help explain basic billing,
withdrawal procedures or fees, and account balances by phone,
email, or in person. Answer questions about due dates, obligations
for payments, making payments after students have left the country,
or other scenarios.
What You Should Know
- Gather supply needs, monitor copy room for supplies, purchase
supplies through CU Marketplace, and distribute supplies.
- Submit changes in student insurance enrollment as needed.
What We Can Offer
- All University of Colorado Boulder employees are required to
comply with the
campus COVID-19 vaccine requirement. New employees must provide
proof of vaccination or receive a medical or religious exemption
within 30 days of employment.
- Salary range: $ 50,000 - $55,000.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be proactive. Be resourceful. Be Boulder.
What We Require
What You Will Need
- Bachelor's Degree.
- One year of experience in accounting or finance.
- Accounting experience may substitute for the degree on a year
for year basis.
What We Would Like You To Have
- Microsoft Office Suite.
- Accounting/Bookeeping software such as Great Plains, Peoplesoft
- Strong attention to detail.
- Excellent communication and interpersonal skills with a
- Excellent customer service skills with a commitment to quality
- Bachelor's Degree in accounting, finance or economics.
- Advanced Excel Skills.
- Customer Service Expertise.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by October 16, 2022 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: