Manager, Administration

Manager, Administration & Finance (Department of Medicine)

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Posted Job Title
Manager, Administration & Finance (Department of Medicine)

Job Profile Title
Manager, Administration and Finance

Job Description Summary
The Manager of Administration and Finance (MAF) will oversee the administrative and financial activities of all international-related sponsored research activities occurring within the Department of Medicine. This position will provide leadership, professional development and supervision/oversight to administrative staff housed in Botswana in conjunction with the Botswana-Upenn Partnership Program. The MAF will support multiple components of portfolios across several divisions and will serve as liaison with divisional business partners, BUP staff, Principal Investigators, the Perelman School of Medicine's Office of Research Support Services, the University's Office of Research Services, and the Children's Hospital of Philadelphia (as necessary). It is expected that the MAF candidate will have a significant relevant grants management and leadership experience such that s/he can oversee financial management of the International grant and contract portfolio and lead an administrative team that has complex matrix reporting relationships.

The MAF will independently manage proposal development, budget development and related pre-award activities for all international sponsored program activities within the Department of Medicine. S/he will manage post award activities including account setup, monitoring and review of all sponsored projects expenditures including fund projections. S/he will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance and will meet with Principal Investigators to discuss and advise them on financial issues related to their portfolios. The MAF will work with BUP administration and divisional research managers to maintain salary grids and work with payroll coordinators to ensure faculty and staff are paid correctly. S/he will assist in the preparation of effort reports and will participate in specific projects, including the annual budget submission as it pertains to International Grants & Contracts activities, and on an as-needed basis, will support pre-award overflow for the Department of Medicine.

In addition, the MAF will provide oversight of the Penn Center for AIDS Research (CFAR). In collaboration with Associate Director of Sponsored Programs, the MAF will provide financial and administrative management of all CFAR cores, pilots, supplements, and PSOM-funded programs and accounts. S/he will provide financial summaries to CFAR leadership, support local business administrators in managing allowable expense, coordinate all pre-award activities, generate cost analyses and oversee CFAR Service Center invoicing, and manage all financial and administrative aspects of the annual progress report.

The MAF will report to the Associate Director of Sponsored Programs for the Department of Medicine and have an indirect reporting relationship to the Associate Chief Research Administrator for the Department of Medicine. MAF will play a support role on an as needed basis with multiple DOM Divisions and the PSOM Office of Research Support Services.

Job Description

Job Responsibilities

The Manager of Administration and Finance (MAF) will oversee the administrative and financial activities of all international-related sponsored research activities occurring within the Department of Medicine. This position will provide leadership, professional development and supervision/oversight to administrative staff housed in Botswana in conjunction with the Botswana-Upenn Partnership Program. The MAF will support multiple components of portfolios across several divisions and will serve as liaison with divisional business partners, BUP staff, Principal Investigators, the Perelman School of Medicine's Office of Research Support Services, the University's Office of Research Services, and the Children's Hospital of Philadelphia (as necessary). It is expected that the MAF candidate will have a significant relevant grants management and leadership experience such that s/he can oversee financial management of the International grant and contract portfolio and lead an administrative team that has complex matrix reporting relationships.

The MAF will independently manage proposal development, budget development and related pre-award activities for all international sponsored program activities within the Department of Medicine. S/he will manage post award activities including account setup, monitoring and review of all sponsored projects expenditures including fund projections. S/he will monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance and will meet with Principal Investigators to discuss and advise them on financial issues related to their portfolios. The MAF will work with BUP administration and divisional research managers to maintain salary grids and work with payroll coordinators to ensure faculty and staff are paid correctly. S/he will assist in the preparation of effort reports and will participate in specific projects, including the annual budget submission as it pertains to International Grants & Contracts activities, and on an as-needed basis, will support pre-award overflow for the Department of Medicine.

In addition, the MAF will provide oversight of the Penn Center for AIDS Research (CFAR). In collaboration with Associate Director of Sponsored Programs, the MAF will provide financial and administrative management of all CFAR cores, pilots, supplements, and PSOM-funded programs and accounts. S/he will provide financial summaries to CFAR leadership, support local business administrators in managing allowable expense, coordinate all pre-award activities, generate cost analyses and oversee CFAR Service Center invoicing, and manage all financial and administrative aspects of the annual progress report.

The MAF will report to the Associate Director of Sponsored Programs for the Department of Medicine and have an indirect reporting relationship to the Associate Chief Research Administrator for the Department of Medicine. MAF will play a support role on an as needed basis with multiple DOM Divisions and the PSOM Office of Research Support Services.

Qualifications

• Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Master's Preferred

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Perelman School of Medicine

Pay Range
$61,046.00 - $95,972.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/HUP/Manager--Administration---Finance--Department-of-Medicine-_JR00061496-1 jeid-e2e9db7f33412445baf4bde633f4c08c