Human Resources Consultant 1 - Payroll

Description

Columbia Basin College (“CBC” or the “College”) seeks a Human Resources Consultant 1 to perform a variety of first-level professional and confidential duties in support of adjunct payroll within Faculty Workload (FWL) and compensation functions of the College's Human Resources Office. This position works independently in making decisions regarding adjunct payroll processes within established guidelines and resolves problems and/or inquiries, and initiates corrective action reporting to their immediate supervisor. This position reports to the Director for Compensation.

This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by October 9, 2022 @ 11:59 PM Pacific Time.

Primary Responsibilities

• Respond to payroll/compensation, benefit, and other first-level Human Resources inquiries from student employees, faculty, staff, and the general public; evaluate the inquiries and respond appropriately with information, referral, and/or recommend a course of action;
• Responsible for total coordination and maintaining organization of the FWL payroll (extra contractual payroll) by running queries with data from the FWL module within the Campus Solutions (CS) Pillar for verification;
• Ensure employee records are created in the Human Capital Management (HCM) Pillar to ensure job data will be available for course creation by Instruction in FWL;
• Must have knowledge of the integration of both systems (CS and HCM) to run the necessary queries; must communicate with Divisions and Departments for accuracy of FWL payroll;
• Design the FWL calendar and update each quarter providing payroll processing timelines to the Division based on payroll cutoff dates provided by Center for Information Services (CIS);
• Update FWL salary grids as needed;
• Process application materials for adjunct faculty, including HCM new hire input and/or separation dates as they occur;
• Compare and reconcile the FWL payroll with Division staff and Instruction (Schedule Management) to determine discrepancies and recommend changes to data or coding to facilitate an effective system in place at all times;
• Every pay period will need to review generated and approved contracts in order to run Okay to Pay (OTP) and Pay Line Extract Processes in order to move from FWL to the Pay Sheet Holding Update (PSHUP);
• Maintain and review the adjunct hourly PSHUP for accuracy prior to uploading and moving to payroll;
• Maintain and consistently monitor the Management Information System (MIS) reporting, by correcting moonlight staff data to ensure an error free report;
• Review and generate contracts (appointment notices) for Deans to review prior to approving contracts to be sent to adjunct faculty each quarter, review daily input on excel sheets by Divisions and prepare compliance statements for FWL staff;
• Assist with reviewing leave in Absence Management as needed and assist with reconciliation of absence takes as needed;
• Establish and maintain an electronic and/or manual file systems or data base files for Human Resources documents and/ or reports as required; assist with archiving of Human Resources files and/or records and tracks for destruction process in compliance with the state retention guidelines; may assist staff by gathering information or records for a public record request as needed; and
• Perform other related duties as assigned.

Required Qualifications

• Bachelor's degree from an institutionally accredited college or university; and
• One (1) year of experience in human resources or related setting that included payroll and bookkeeping duties/responsibilities.

Preferred Qualifications

• Understanding of payroll and payroll tax laws;
• Advanced computer skills in the use of Microsoft Excel and other Microsoft Office products, PeopleSoft; and
• Knowledge of bookkeeping and/or accounting procedures and strong math skills.

Skills & Abilities

Oral Communication : Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;

Written Communication : Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information;

Quality : Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality;

Attendance/Punctuality : Is consistently at work and on time; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time;

Computer Skills : Proficient in Microsoft Suite; operate personal computer with general understanding of application software; ability to learn office and College-specific software;

Grammar : Proficient in spelling, punctuation, sentence structure and writing skills;

Organization : Ability to organize projects, prioritize work flow and complete multiple tasks simultaneously and accurately;

Professionalism : Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;

Customer Service Skills : Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; meet commitments; and

Self-Motivated : Must be a self-starter and have the abilities and knowledge to maintain task efficiency, meeting all time lines and deadlines.

TERMS OF EMPLOYMENT:

This position is a twelve-month (12), full-time, overtime-eligible, classified staff position. The typical work hours for this position are Monday through Thursday from 7:00 a.m. to 4:30 p.m. and Friday from 7:00 a.m. to 12:00 p.m., however, must be available to work a flexible schedule due to high priority projects/work demands and some evening/early morning work when prior notice is given by the College. This position is available immediately.

PROCESS NOTE:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Additionally, pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or are currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant’s current or past employer. By law, post-secondary education institutions cannot hire an applicant who refuses to declare the existence or non-existence of an investigation or findings subject to this statute.

**Please note that selected interview candidates will be subject to supplemental testing that will measure skills and abilities related to this position (e.g., Human Resources, Payroll, MS Office Simulation [Excel, PowerPoint, Outlook, and Word], Communication, Customer Service, etc.).

CONDITIONS OF EMPLOYMENT:

In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.

If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.

Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.

OTHER JOB ELEMENTS:

The physical demands and work environment characteristics described below are representative of those that must be met and may be encountered by an incumbent when performing the essential functions of the position. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.

PHYSICAL DEMANDS:

While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach and manipulate objects. The position requires mobility including having the ability to move materials on a regular basis such as files, books, office equipment, etc. Manual dexterity and coordination are required to operate equipment such as computer keyboard, calculator, and standard office equipment.

WORKING CONDITIONS/WORK ENVIRONMENT:


Usual office working conditions. The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.