Depending on Qualifications
The School of Veterinary Medicine is seeking an Administrative
& Curricular Specialist to support staff, curriculum, programs,
and services through the Office of Academic Affairs in the School
of Veterinary Medicine. This person will work alongside a dedicated
team supporting faculty, staff, and students in the Doctor of
Veterinary Medicine (DVM) program. The ideal candidate will have
exemplary oral and written communications skills, be capable of
managing multiple tasks simultaneously, possess strong
organizational skills, and enjoy a collaborative work
Provides administrative support for a department, group of
professionals, or to the manager of a work group consisting of
professional staff and subordinate supervisors in support of unit
goals, under general supervision
- 30% Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations
- 20% Serves as a first point of contact for individuals and
groups, provides basic organizational information via phone, in
person and through other communication mediums, and routes more
complex inquiries to the appropriate entities
- 15% Collects, analyzes, and prepares various communication
materials from established sources utilizing technology
- 5% Sends, receives, copies, and distributes communications to
the appropriate entities according to established policies and
procedures under general supervision
- 30% Maintains established methods and organizational systems
directed at the maintenance of electronic/physical records related
to work operations according to established policies and
Institutional Statement on Diversity:
- Schedule one-time and recurring meetings for Associate
- Schedules logistics and secures resources for meetings,
conferences, travel for Associate Dean
- Support receptionist responsibilities in Office of Academic
- Schedule meetings and distribute meeting invitations and
reminders for Curriculum Committee and other assigned
committee/task force meetings
- Prepare meeting agendas, take minutes, and manage Box folder
for Curriculum Committee and other assigned committee/task force
- Regularly attend Lumen related meetings and perform tasks to
keep SVM current within the system
- Maintain current policies and procedures related to curriculum
and curricular processes
- Maintain electronic records in OAA W:Drive in accordance with
university records policies
- Organizes course schedules for SVM courses in DVM
- Secures resources for SVM courses, meetings, conferences,
travel, and OAA operations.
- Maintain timely communications with students regarding
curricular expectations, timelines, and deadlines.
- Act as SVM curricular services representative within the
- Assist students with course enrollment, as needed
- Create CE certificates as requested for SVM and UW continuing
Diversity is a source of strength, creativity, and innovation for
UW-Madison. We value the contributions of each person and respect
the profound ways their identity, culture, background, experience,
status, abilities, and opinion enrich the university community. We
commit ourselves to the pursuit of excellence in teaching,
research, outreach, and diversity as inextricably linked
The University of Wisconsin-Madison fulfills its public mission by
creating a welcoming and inclusive community for people from every
background - people who as students, faculty, and staff serve
Wisconsin and the world.
For more information on diversity and inclusion on campus, please
visit: Diversity and
-3 years of administrative experience required.
-5 years experience strongly preferred for providing administrative
-Ability to work independently and confidentially.
-Strong written and verbal communication skills.
-Demonstrated good judgment, organizational skills, attention to
detail, self-initiative, and management of multiple competing
-Flexible, customer-service mindset.
-Demonstrated skills that support fiscal transactions such as
purchasing, travel and expense reimbursements.
-Willingness to learn roles and responsibilities of assistants and
provide back-up support as needed.
Exact schedule to be determined at time of hire, likely
8:00AM-4:30PM / 8:30AM-5:00PM during normal business hours
Full Time: 100%
It is anticipated this position requires work be performed
in-person, onsite, at a designated campus work location.
Appointment Type, Duration:
This detail-oriented position requires excellent administrative,
organization, and communication (oral, written, and electronic)
The successful applicant will be responsible for ensuring
eligibility for employment in the United States on or before the
effective date of the appointment.
How to Apply:
To begin the application process, please click on the "" button.
You will be asked to upload a cover letter, current resume, and a
list with the contact information for three professional
references. References will not be contacted without advance
notice. For maximum consideration, your cover letter and resume
should highlight your experience and skills as they relate to the
listed qualifications. For questions regarding the application
process, please contact Karlye Wolff at email@example.com .
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further
Administrative Assistant II(AD002)
A870200-SCHOOL OF VET MEDICINE/ADMIN-ACADEMIC AFFAIRS
The University of Wisconsin is an Equal Opportunity and Affirmative
Action Employer. We promote excellence through diversity and
encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability,
you can find information about how to make a request at the
Employment will require a criminal background check. It will also
require you and your references to answer questions regarding
sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities
of applicants who request confidentiality in writing, except that
the identity of the successful candidate will be released. See Wis.
Stat. sec. 19.36(7).
The Annual Security and Fire
Safety Report contains current campus safety and disciplinary
policies, crime statistics for the previous 3 calendar years, and
on-campus student housing fire safety policies and fire statistics
for the previous 3 calendar years. UW-Madison will provide a paper
copy upon request; please contact the University of Wisconsin Police
Applications Open: Sep 28 2022 Central Daylight Time
Applications Close: Oct 31 2022 11:55 PM Central Daylight