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ASSISTANT TO THE ATHLETICS DIRECTOR

Employer
University of Texas - Rio Grande Valley
Location
Texas, United States
Salary
Salary Not specified
Posted Date
Sep 28, 2022

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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ASSISTANT TO THE ATHLETICS DIRECTOR

Posting Number: SRGV6218
Number of Vacancies: 1
Location: Edinburg, Texas
Department: Athletics
FLSA: Exempt

Scope of Job:
Provide day-to-day planning and development for departmental programs and services and provide professional level assistance to the Vice President and Director of Athletics and Senior Athletic Administration. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures.

Description of Duties:
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University.
• Manages the game guarantee contract process, with assistance from relevant staff, on behalf of the Department of Intercollegiate Athletics.
• Serves as liaison to Human Resources on all routine matters for departmental employees.
• Serves as the point of contact for all personnel transactions and works closely with Human Resources to submit appropriate information/paperwork to ensure timely approvals for all new hires.
• In conjunction with HR and Legal Affairs, collaborates with legal counsel on preparing and finalizing employment contracts for coaches and senior administration.
• In partnership with the Senior Associate Athletics Director for Business Operations, aids in the search, recruitment, hiring and onboarding of departmental personnel, in addition to managing the annual review process for all departmental staff.
• Works to identify current trends, best practices and new technologies in athletics and facilitates the education of coaches and staff.
• Serves on the Athletic Senior Leadership team that provides executive level management of strategic priorities for athletic department.
• Responsible for leading Brownsville area engagement initiatives for the department through the promotion of events, coordination of facilities, development of schedules, consultation with on and off-campus partners, presenting on behalf of the department to various stakeholders, assisting in fundraising efforts when needed, while ensuring program equity and Title IX compliance.
• Manages and participates in the development and implementation of departmental strategic and risk management plans.
• Along with other Athletic Senior Leadership, assists in the development and formulation of departmental policies and procedures.
• In conjunction with the Vice President and Director of Athletics, audits departmental processes and identifies needs.
• Manages the Vice President and Director of Athletics schedule and calendar, including coordination of logistics. Performs other job-related duties and special projects as assigned by the Vice President and Director of Athletics.

Supervision Received:
General supervision from the assigned supervisor.

Supervision Given:
Specific supervision of assigned staff.

Required Education:
Bachelor’s Degree from an accredited University in Business Administration, Sports Administration, Communications, Marketing or a related field.

Preferred Education:
None.

Licenses/Certifications:
None.

Required Experience:
Two (2) years’ experience performing related office administration work.

Preferred Experience:
Work experience obtained within collegiate athletics. Knowledge of relevant NCAA guidelines.

Equipment:
Use of standard office equipment and software.

Working Conditions:
Needs to be able to successfully perform all required duties. Sedentary work, exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other:
Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters will be required. Demonstrate the ability to think critically and plan to achieve departmental goals. Must be able to understand complex issues within the scope of college athletics. Must have a working knowledge of NCAA regulations.

Physical Capabilities: N/A
Employment Category: Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date: 09/26/2022
Grant Funded Position: No
If Yes, Provide Grant Expiration Date:

EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the civil rights act of 1964, the title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants:
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information:
UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check (CBC). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the Chief Human Resources Officer.

To apply, visit https://careers.utrgv.edu/postings/35725 jeid-9ed3c633cb27d747980c3e0038e5d199
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