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Assistant Director of MS Orientation

Employer
Johns Hopkins University
Location
District of Columbia, United States
Salary
Salary Not Specified
Posted Date
Sep 27, 2022

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Position Type
Administrative, Academic Affairs, International Programs, Student Affairs, Academic Advising & Academic Support Services
Employment Type
Full Time
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We are seeking an Assistant Director of MS Orientation. As part of the Programs & Advising team, the responsibility of the Assistant Director of MS Orientation will be the administration of both in-person and virtual full-time MS orientation programs, international orientation for full-time students who have not studied in the United States previously and the asynchronous and online New Student Orientation (NSO) for part-time students. They will coordinate continuous onboarding programs and activities throughout the academic year and manage a budget of approximately $350,000 with minimal oversight. and will provide support to international students throughout the academic year.

This position requires the ability to practice independent thinking and a creative approach to addressing student needs, engagement, and problem solving. The successful candidate must be able to collaborate with many stakeholders, communicate effectively, prioritize multiple tasks, be detailed oriented, and take a proactive approach to work on assignments.


The position will be a hybrid role, but primarily located at the Washington DC campus with some required travel to the Harbor East campus. Evening and weekend work may be required to accommodate program needs.

Specific Duties & Responsibilities

Full-time MS Orientation (30%)
  • Coordinate virtual Program Welcome Sessions with Academic Program Directors, Program Managers and Advisors.
  • Coordinate required in-person orientation programs for six full-time MS programs.
  • Plan social and team-building events for incoming students.
  • Manage the asynchronous online component of orientation that includes required modules for self-paced student onboarding.
  • International Student and Support (30%).
  • Coordinate international orientation to welcome students.
  • Plan workshops with helpful information including maintaining status and OPT and CPT eligibility while working with the Office of International Services (OIS) to ensure all information is correct and up to date.
  • Plan activities to connect and provide networking opportunities for students from various backgrounds, countries, and cultures.

International Students And Support (30%)

  • Coordinate international orientation to welcome students.
  • Serve as a liaison between Carey and Office of International Services and identify partnership opportunities for OIS to educate and advise Carey international students on U.S. immigration rules.
  • Plan activities to connect and provide networking opportunities for students from various backgrounds, countries, and cultures.

Online New Student Orientation (25%)

  • Manage the asynchronous, online, and required New Student Orientation site in our Learning Management System (Canvas) for part-time MS and Flex MBA students.
  • Partner with various internal stakeholders to update video content, student policies, required trainings, and welcome videos annually.
  • Partner with the Advising and Registrar to cross-check orientation completion and address student issues as needed.

MS Continuous Onboarding (10%)

  • Plan workshops and information sessions throughout the school year to help students to take advantage of school resources, succeed in the classroom and prepare for post-graduation.
  • Organize resource fairs, academic workshops, mentorship programs, and community service events as a continuation of what is offered during orientation.

Other Duties As Assigned (5%)

  • Assist with “all hands on deck” university-wide events such as commencement.
  • Serve on special-interest committees or work groups to represent the department.

Special Knowledge, Skills & Abilities

  • Frequent travel between the Harbor East and Washington DC campus locations is required, as well as locations off-site activities on an occasional basis.
  • Flexible hours are required, including intermittent weekend and evening work to coordinate Orientation programs.
  • Microsoft Office (at least intermediate level), Zoom.
  • Project management.
  • Survey tools/platforms.
  • Student-centered, Excellent communication and interpersonal skills (written, verbal, intercultural).
  • Excellent organization and time management skills, Exceptional professionalism.
  • High attention to detail as well as ability to see the big picture.
  • Emotionally intelligent and learner, Positive demeanor, Highly collaborative.
  • Ability and desire to take Initiative.
  • Ability to function in a fast-paced environment.
  • Able to function independently and collaboratively.
  • Ability to prioritize quickly and respond to changing needs accordingly.
  • Ability to multitask and prioritize.
  • Ability to problem solve.


Minimum Qualifications
  • Bachelor's Degree.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.


Preferred Qualifications
  • Experience working with international students strongly preferred.
  • Business school experience.
  • Academic program support.
  • Knowledge of Learning Management Systems, such as Blackboard or Canvas.

Classified Title: Student Services Administrator
Working Title: Assistant Director of MS Orientation
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $46,560 - $64,100 (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 9:00-5:30 with occasional evenings/weekends
Exempt Status: Exempt
Location: Hybrid/District of Columbia
Department name: ​​​​​​​Academic Administration
Personnel area: Carey Business School

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:


30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm
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