Campus Facilities Administration and Services
Functional Systems Specialist
Commensurate with Experience
Standard University business hours
8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)
Hours may vary based on operational needs.
Unionized Position Code
The Functional Systems Specialist acts as a bridge between the
business and technical teams. The Functional Systems Specialist
must have a strength in gathering requirements, communication, and
documenting end-user requirements. Facilities Services is
implementing a new cloud-based system for maintenance management
and this role will be responsible for the upkeep of that system;
working with the users of the system to ensure they are able to
effectively do their job. This position will maintain security,
debug system issues, work with the vendor to resolve any issues,
create simple end-user reports, monitor data integrity reports,
monitor system interfaces, answer end-user questions, and deliver
Bachelor’s Degree or equivalent combination of education and
Job Specific Qualifications
- Knowledge of IBM Maximo or another CMMS is preferred.
- Knowledge of cloud-based software solutions is preferred.
- Proficiency in Microsoft Office Word, Access, Excel,
PowerPoint, Visio is required.
- Proficiency in a reporting tool is required.
- In-depth knowledge of work order management concepts is
- Strong organizational and interpersonal skills and attention to
detail are required.
- Good communication skills and ability to interact with diverse
group of constituents is required.
- Provides end-user help and on-going training.
- Debug any system issues and work with vendor to resolve in a
- Maintains and audits system security and acts as the data
steward to maintain data integrity. Accountable for performance and
results of the Maintenance system.
- Performs testing of update releases and new functionality.
Responsible to maintain test scripts and ensure that all end-user
functionality is tested to ensure minimal production defects.
- Creates and analyzes standard and ad-hoc queries and
In addition to completing an online application, please attach a
resume and cover letter.
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State, with a global footprint, and nearly 150 years of history,
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