Definition of Class
This position coordinates and participates in complex clerical
duties of a specialty area within the Office of Procurement
Services. Incumbent creates and approves vendor material masters,
purchase requisitions, quotations, and bids; approves and issues
purchase orders; processes payment vouchers; and/or processes
checks for payment of services. The incumbent also provides
guidance to other departmental buyers across campus.
Examples of Work Performed
- Processes/verifies/validates/approves travel authorizations,
advances and reimbursements to employees for all institutional
travel, ensuring the adherence to university and state travel
policies, procedures and laws.
- Reconciles travel reimbursement vouchers against travel
advances, processing payroll deductions as needed.
- Uses knowledge to train and/or assist departmental buyers
campus-wide. Answers general questions relating to the Materials
Management Module in SAP.
- Sends out vendor applications. Uses application data to create
a vendor file. Answers departmental and vendor related questions
regarding payment issues, invoices, orders, deliveries, and
- Processes payments to vendors by request for payment,
consultant forms, and purchase orders.
- Generates purchase orders from requisitions; verifies prices,
budget category, and G. L. codes; makes corrections as necessary;
and notifies departments of any discrepancies.
- Performs a variety of clerical accounting tasks involved in
maintaining financial records and processing procurement
- Performs similar or related duties as assigned or
These essential functions include, but are not limited to, the
following. Additional essential functions may be identified and
included by the hiring department.
- Participates in complex clerical duties associated with the
purchase of goods and services.
- Ensures compliance with The State of Mississippi and The
University of Mississippi policies and procedures relating to the
procurement of goods and services.
- Assists and provides guidance to departmental buyers across
High School Diploma or equivalent (GED).
One (1) year of experience related to the above described
To learn more about our pay structure and view our salary ranges,
to visit the Compensation page of our Human Resources
website. This link is provided for general pay information. Hourly
rate or salary may vary depending on qualifications, experience,
and departmental budget. Note: Unclassified positions (faculty,
executives, researchers and coaches) do not have established salary
The University of Mississippi provides equal opportunity in any
employment practice, education program, or education activity to
all qualified persons. The University complies with all applicable
laws regarding equal opportunity and affirmative action and does
not unlawfully discriminate against any employee or applicant for
employment based upon race, color, gender, sex, pregnancy, sexual
orientation, gender identity or expression, religion, citizenship,
national origin, age, disability, veteran status, or genetic
Background Check Statement
The University of Mississippi is committed to providing a safe
campus community. UM conducts background investigations for
applicants being considered for employment. Background
investigations include a criminal history record check, and when
appropriate, a financial (credit) report or driving history