Assistant Controller

Assistant Controller

Salary: $93,698.00 - $114,189.00 Annually
Job Type: Classified Manager
Job Number: 033
Closing: 10/7/2022 11:59 PM Pacific
Location: Santa Barbara, CA
Department: Fiscal Services

Basic Functions
Under the direction of the Controller, plan, organize, control and direct accounting operations, activities and financial record-keeping and reporting functions for the College District; coordinate and direct communications and fiscal record-keeping functions to meet College accounting needs and assure smooth and efficient fiscal activities; supervise and evaluate the performance of assigned accounting personnel.

Representative Duties

ESSENTIAL DUTIES:

Plan, organize, control and direct accounting operations, activities and financial record-keeping and reporting functions for the College District; assist in directing the day-to-day activities of the Accounting Department; assist in establishing and maintaining fiscal time lines and priorities for the College; assist in assuring related activities comply with established standards, requirements, internal controls, laws, codes, regulations, policies and procedures.

Direct and participate in the development, preparation, review, analysis, maintenance and adjustment of College District budgets, funds and accounts; assure accurate accounting of funds including income and expenditures; assure proper reconciliation of accounts such as accounts payable, accounts receivable, general ledger and cash accounts.

Coordinate and direct personnel, communications and fiscal record-keeping functions to meet College accounting needs and assure smooth and efficient fiscal activities; provide consultation and collaborate with administrators, staff and outside organizations to assure accurate and timely accounting and reporting of College District funds; respond to inquiries, resolve issues and conflicts, and provide detailed and technical information concerning related accounts, funds, budgets, transactions, records, standards, principles, laws, codes, regulations, policies and procedures.

Supervise and evaluate the performance of assigned accounting personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to assure accuracy, completeness and compliance with established standards, requirements and procedures; coordinate and conduct staff training activities.

Plan, organize, control and direct the calculation, posting, auditing and adjustment of journal entries; direct and participate in the monitoring, evaluation, balancing and reconciliation of various accounts, funds and budgets; initiate budget and fund transfers and adjustments as appropriate; audit accounts for errors and make appropriate adjustments as needed.

Direct and participate in the preparation and maintenance of various financial and statistical reports, statements and records related to College District budgets, funds, accounts, income, expenditures and assigned activities; review, audit and analyze fiscal statements, receipts, disbursements, transfers records and reports to assure accuracy, completeness and compliance with Generally Accepted Accounting Principles; prepare College, State and other mandated fiscal statements and reports. Assist various departments and administrators with the preparation and development of College budgets; analyze and review related budgetary and financial data; prepare revenue and expenditure projections; identify, analyze and provide technical recommendations concerning potential cash flow issues and problems; monitor expenditures to assure compliance with established limitations.

Direct the input of a variety of fiscal data into an assigned computer system; establish and maintain automated records and files; initiate queries and generate computerized accounting reports; assure accuracy of input and output data; assist with the design, development and implementation of automated fiscal systems; direct the preparation of system documents and procedures.

Monitor and evaluate accounting operations, systems and activities for financial effectiveness and operational efficiency; participate in the planning, development and implementation of policies, procedures, systems and programs to enhance the financial effectiveness and operational efficiency of Accounting operations and activities.

Provide technical information and assistance to the Controller concerning fiscal and budgetary activities, needs and issues; participate in the development and implementation of fiscal goals, budgets, and objectives.

Assist in the development and preparation of the annual preliminary Accounting Budget; analyze and review related budgetary and financial data; control and authorize expenditures in accordance with established limitations; receive, evaluate and provide recommendations concerning budget requests.

Maintain current knowledge of State and federal laws, codes, rules, regulations and pending legislature related to accounting and budgetary functions; assist in modifying programs and procedures to assure compliance and proper external reporting with established requirements as necessary.

Coordinate accounting and related personnel to assure smooth and efficient year end closing activities. Coordinate internal and external audits and assist external auditors as directed.

Monitor several bank account balances on a daily basis to ensure cash flow needs are met across all college funds. Recommend cash transfer amounts and timelines, based on cash flow forecasting and college fund needs.

Assist the Controller with special projects as needed.

OTHER DUTIES:

Perform related duties as assigned.

Education and Experience

EDUCATION AND EXPERIENCE:
Any combination equivalent to: bachelor's degree in accounting or related field and six years increasingly responsible accounting experience involving the review, analysis, maintenance and adjustment of a variety of budgets, funds and accounts including two years in an administrative capacity.
Sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability, and ethnic backgrounds of Community College Students.

PREFERRED QUALIFICATIONS:CPA or MBA preferred, or work experience and certification(s) in business-related fieldsTreasury experience, including implementation of treasury systemsExperience with Banner Enterprise Resource Planning SystemUnderstanding of fund accountingExperience documenting and improving work processesProject management experience, including collaboration with IT groupMinimum of 5 years of management experience; team size of at least 3-5 peopleAudit experience; internal or externalBig 4 experience preferredExperience working with bargaining unitsAdvanced Excel skillsExcellent written and verbal communication skill

LICENSES AND OTHER REQUIREMENTS:

Valid California driver's license.

WORKING HOURS:

Monday-Friday 8:00 am - 4:30pm
Hours may vary, 12 months per year, plus fringe benefits; 6 month probation period. All work schedules and work assignments are subject to change based on the needs of the college.

SALARY INFORMATION:

The current salary schedule range for the Assistant Controller is Salary Table 30, Range 150, $93,698-$106,020. Nine step salary range continues to a maximum of $114,189. Initial placement based on experience with annual advancement to the next higher step.

Knowledge and Abilities

KNOWLEDGE OF:

Planning, organization and direction of accounting operations, activities and financial record-keeping and reporting functions

Accounting, budget and business functions of a college district

Theory and application of budgetary planning and control in a college system

Generally accepted accounting and auditing principles, practices and procedures

Preparation, analysis, review and control of College accounts and budgets

Applicable laws, codes, regulations policies and procedures

Financial and statistical record-keeping techniques

Financial analysis and projection techniques

Preparation of financial statements and comprehensive accounting reports

Policies and objectives of assigned programs and activities

Principles and practices of administration, supervision and training

Oral and written communication skills

Interpersonal skills using tact, patience and courtesy

Operation of a computer and assigned software

ABILITY TO:

Plan, organize, control and direct accounting operations, activities and financial record-keeping and reporting functions for the College District

Coordinate and direct personnel, communications and fiscal record-keeping functions to meet College accounting needs and assure smooth and efficient fiscal activities

Supervise and evaluate the performance of assigned personnel

Lead, motivate, and empower assigned personnel; foster team building across Fiscal Services and other personnel

Establish and maintain cooperative and effective working relationships with others

Direct and participate in the development, preparation, review, analysis, maintenance and adjustment of College District budgets, funds and accounts

Assure accurate accounting of funds including income and expenditures

Provide technical assistance and expertise regarding fiscal and budgetary operations and activities

Monitor, evaluate, balance and reconcile various accounts, funds and budgets

Evaluate financial and budgetary data and prepare reports, forecasts and recommendations

Interpret, apply and explain laws, codes, regulations, policies and procedures

Communicate effectively both orally and in writing

Analyze situations accurately and adopt an effective course of action

Meet schedules and time lines

Work independently with little direction

Plan and organize work

Operate a computer and assigned office equipment

WORKING CONDITIONS: ENVIRONMENT:

Office environment.

Driving a vehicle to conduct work.

PHYSICAL DEMANDS:

Hearing and speaking to exchange information and make presentations. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Sitting for extended periods of time.

GENERAL REQUIREMENTS (Upon Offer of Employment):

The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.

The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States.

Selected candidates must be able to perform essential functions of the position with or without reasonable accommodations.

Proof of college coursework or degrees indicated will be required of selected candidates.

All offers of employment are subject to approval by the Board of Trustees.

REQUIRED APPLICATION DOCUMENTS:

(The following required documents must be submitted electronically via the online application system.)

1. Online District Application form at https://www.schooljobs.com/careers/sbcc
   
2. Within the online application is a required supplemental question on diversity. The committee will be reviewing your answer as part of the screening process. Please take your time and answer the question thoroughly.
   
3. Letters of reference are not required for this recruitment. Please do not submit reference letters within your online application.
   
4. Within the online application, there is a required section to list five references. These references will be contacted if you are selected as a finalist for the position. These references should be able to critically assess your work qualifications and job performance
   

Additional Instructions:
If you experience technical difficulties attaching any of your documents electronically, please contact Human Resources for instructions. If you do not have a scanner, there are commercial facilities available to assist you with this process. All required documents must be submitted with your electronic application by the application deadline or your application will be considered incomplete and will not be considered.

Application Procedure:
To be considered for this position, a complete online application including all required application documents (listed above) must be submitted via https://www.schooljobs.com/careers/sbcc by the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable.

If you apply for more than one position, copies of all the required documents must be attached separately for each position. Applications and all documents submitted become the property of SBCC and are retained electronically.

Selection Procedure:

The selection committee, who will recommend candidates for personal interviews at SBCC, will initially review online applications. After the initial interviews have been conducted, the committee will recommend the top candidates to the hiring manager for a final interview. The successful candidate's name will then be presented to the Board of Trustees for final approval and authorization to hire. Candidates will participate primarily in remote interviews and in some instances final interviews may be conducted in person while observing all health and safety protocols as approved by the Santa Barbara County Health Department.

Accommodation for Applicants with Disabilities:

If you are selected for an interview and need special services or facilities to participate in the interview, please contact Human Resources. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.

SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.

- EQUAL OPPORTUNITY - TITLE IX EMPLOYER



To apply, visit https://www.schooljobs.com/careers/sbcc/jobs/3707161/assistant-controller


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