ADMINISTRATIVE ASSISTANT, CDL

Salary:

Minimum $16.25 HOURLY
Depending on Qualifications
The starting hourly rate for this position is $16.25 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Job Summary:

The Administrative Assistant for the Child Development Lab (CDL) is an integral part of our administrative team and supports the day-to-day program operations to ensure compliance with all State of Wisconsin childcare licensing and local and national accreditation standards.

The CDL Administrative Assistant reports to the CDL Director and provides clerical and administrative support. The Administrative Assistant is the first point of contact for people entering the CDL, and they play a central role in ensuring clear and transparent communication across all stakeholders. The Administrative Assistant will be responsible for the day-to-day office operations including but not limited to ordering and tracking supplies, providing front-end assistance staff and families, and maintaining CDL records. The Administrative Assistant must employ critical thinking skills, while appropriately responding to changing daily programmatic needs. This position requires the ability to multi-task in a dynamic, busy and fast-paced work environment.

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision

• 10% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• 25% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• 5% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• 5% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• 35% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• 15% Maintains inventory; orders supplies; oversees billing, contracts, receipts, reimbursements, and payments; maintains expense tracking logs
• 5% Updates CDL website and social media accounts, under the direction of the CDL Associate Director and Director

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Working knowledge of early childhood education, child development, and center-based programming to included knowledge of childcare accreditation processes, licensing and other regulatory agencies in order maintain compliance.

Administrative Assistant experience, strong problem-solving and analytical skills.

Demonstrated commitment to diversity, inclusion and engagement applied to areas of early childhood development and education, as well as client-facing customer service.

Strong attention-to-detail, organizational skills, and demonstrated ability to prioritize work tasks in a fast-paced, dynamic setting.

Background in project management with a demonstrated ability to collaborate across roles and engage all team members for timely completion of tasks.

Demonstrated proficiency using Microsoft Office suite (Word, Excel, PowerPoint) as well as other relevant internet applications and social medias (Word Press, Facebook, Instagram)

Requirements:
- Must successfully complete a fingerprint-based criminal background check prior to employment, with an annual criminal background check completed thereafter.
- Physical exam and TB test required upon job offer and again every 2 - 5 years.
- Must meet WI State licensing requirements for staff working in childcare programs.
- Must complete required trainings and professional development on an ongoing basis.

Work Schedule:

Schedule:
- Regular schedule of 9:00 a.m.- 5:30 p.m. Monday through Friday
- Ability to change schedule to 7:30 a.m. - 4:00 p.m. occasionally

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

A yearly Criminal Background Check and Caregiver Background Check and fingerprinting will be performed. A TB test and health examination is required not more than 12 months prior to or 30 days after the first day of employment. A CPR certificate (including training in infant and child CPR, and training in AED) must be on file within 6 months of the first day of work. Abusive Head Trauma Prevention training and training in Mandated Reporting of Child Abuse are required and can be provided by CDL staff during orientation.

The Child Development Lab (CDL) is a unique early care and education program for young children 0-5 years of age that also provides a teaching and research laboratory setting for university students, faculty and staff. The CDL is State-Licensed, City of Madison-accredited and nationally-accredited by NECPA and is located in a state-of-the-art teaching and research facility on the beautiful UW-Madison campus. The CDL is licensed for 87 children and offers year-round programming. The CDL's tripartite mission is: (1) to provide UW students with carefully supervised training opportunities associated with their course of study; (2) to provide a population and a setting in which UW faculty and students can conduct research on issues related to child development, early learning and family studies; and (3) to engage in outreach activities, such as hosting professionals and scholars from around the world, serving on committees, providing continuing education to other teachers in the community and helping to organize community service projects. The Child Development Lab has provided excellence in early childhood education, research, and teacher training for infants, toddlers, and preschoolers since its inception in 1926. The CDL is the first preschool laboratory of its kind in Wisconsin, and it was the first laboratory school in the nation to receive accreditation by the National Association for the Education of Young Children (NAEYC) in the 1980s. https://childdevelopmentlab.wisc.edu/

SCHOOL OF HUMAN ECOLOGY: The mission of the School of Human Ecology is to understand the complex relationships and interdependence among individuals, groups and families, and to focus on quality-of-life issues through research, creative innovation, education, and outreach. The School has four academic departments (Civil Society and Community Studies, Consumer Science, Design Studies, and Human Development & Family Studies) with a collective undergraduate enrollment of 2,000 students, and 100+ graduate students. See https://humanecology.wisc.edu/

UW-MADISON: The University of Wisconsin-Madison has a strong reputation as a research university and for producing research that improves people's lives. The University consistently ranks among the top 6 institutions in national research expenditures. In 2015, the University received a community engagement award from the Carnegie Foundation for its commitment to deeply engaging with local, regional, national, and global communities. It is a land-grant institution with an enrollment of about 43,000 students. Madison (pop. 243,000) is the state capital and combines the culture of a large urban area with the comfort of a small city. See http://wisc.edu

How to Apply:

Please click on the "" button to start the application process.

To apply for this position you will need to upload a resume and a cover letter that addresses your qualifications as they pertain to the minimum number of years and type of relevant work experience listed above. Applicants will also be asked to provide contact information for three professional references, include a current supervisor, who can speak to their abilities as pertains to this position. References will not be contacted without prior notification to the candidate.

Contact:

Kyle Brown
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A277001-SCHOOL OF HUMAN ECOLOGY/PRE-SCHOOL LAB/LINDEN

Employment Class:

University Staff-Ongoing

Job Number:

267816-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 27 2022 Central Daylight Time
Applications Close: Oct 12 2022 11:55 PM Central Daylight Time