FELLOWSHIP PROGRAM ASSISTANT

Salary:

Minimum $17.00 HOURLY
Depending on Qualifications

Job Summary:

This position will primarily be performing administrative duties for the Infectious Disease fellowship and education programs. Duties will include maintaining financial reports for physicians, purchasing supplies and meals, arranging travel and schedules, supporting meetings and seminars, and ensuring that compliance requirements are completed. Opportunities for educational growth, self-improvement, and advancement are available and encouraged.

SMPH is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged.

Responsibilities:

Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.

• 10% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• 5% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• 30% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• 5% Serves as the primary contact and subject matter expert for specified program policies and procedures
• 5% Coordinates with senior management to define program goals and fiscal objectives
• 5% Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• 20% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• 20% Serves as primary administrative support for the Infectious Disease Fellowship and Education Programs

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Bachelor of Arts or Sciences degree - Desired.

Qualifications:

At least one year of experience in a customer service, office, or financial service setting required.

Work Schedule:

Monday-Friday, daytime hours, to meet the needs of the division. Hybrid schedule of onsite and remote telecommuting work will be required.

Work Type:

Full or Part Time: 80% - 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

Hire will be subject to criminal background check requirements.

A period of evaluation will be required.

How to Apply:

To apply for this position, please click on the "" button. You will be asked to upload a resume and cover letter as a part of the application process. Please ensure that the resume and cover letter address how you meet the minimum/preferred qualifications for the position. You will also be asked to provide three professional/supervisor references during the application process. References will not be contacted without prior notice.

Contact:

Charles Amble
caamble@medicine.wisc.edu
608-265-9049
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Medical Program Assistant(HS009)

Department(s):

A534265-MEDICAL SCHOOL/MEDICINE/INFECT DIS

Employment Class:

University Staff-Ongoing

Job Number:

267351-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 27 2022 Central Daylight Time
Applications Close: Oct 26 2022 11:55 PM Central Daylight Time