Administrative Services Assistant
Physician Assistant Studies
NAU is a community devoted to student success and sustained by an
unshakable commitment to our shared mission, vision, and values.
We—faculty, staff, and administrators—thrive by combining our
efforts and working side by side to further NAU's culture of
This Administrative Services Assistant position is located at the
Phoenix Bioscience Core.This position is responsible for providing
general clerical/administrative support for the Department of
Physician Assistant Studies (PA). The position will work closely
with PA students, faculty and community members and ensure that
University procedures and policies are being followed.
Administrative - 45%
- Assist with the management of affiliation agreements.
- Maintain and organize preceptor packets. Including completing
- Enter the data on sites, preceptors and students into
specialized software program.
- Provide assistance to faculty, including proctoring exams,
scheduling meetings, taking meeting minutes and general clerical
- Prepare Personal Protective Equipment (PPE) for student
- Provide tours of the Phoenix Bioscience Core building, as
- Assist with departmental events such as the White Coat
Ceremony, completion ceremony, and orientation.
- Enter preceptor block schedule information.
- Assist with student credentialing.
Admissions - 35%
- Complete the initial review of Physician Assistant program
applications in a specialized software program.
- Communicate with applicants, potential applicants and student
inquiries regarding admissions requirements and NAU's Physician
Financial Support - 15%
- Maintain the preceptor payment tracking document and create
invoices for preceptors.
- Assist with Grant activities and related student
Other - 5%
- Other duties as assigned.
- Four years of increasingly responsible office/administrative
experience; OR any equivalent combination of experience, training,
Knowledge, Skills, & Abilities
- Knowledge of standard office policies and procedures.
- Knowledge of supplies, equipment, and/or services ordering and
- Records maintenance.
- Develops and maintains good working relationships.
- Proficient in English composition, grammar, spelling and
punctuation, and basic math.
- Microsoft Office Suite (Word, Excel, PowerPoint).
- Operates a variety of office machines including personal
computers, telephones and copiers.
- Problem solving and organizatio.
- Effective Communication.
- Excellent customer service.
- Balances priorities.
- Promotes a diverse, inclusive environment.
COVID-19 Vaccine Requirement
As of 12/10/21, the Safer Federal Workforce employee vaccination
requirement is currently suspended pending the outcome of a federal
court-issued injunction. This injunction has suspended the recent
executive order issued by President Biden requiring all employees
of federal contractors to receive COVID-19 vaccinations. For
current status of the vaccine requirement and/or questions, please
visit FAQs for Employee Vaccination
This position has been identified as a safety/security sensitive
position. Therefore, per AZ Revised Statute, Northern Arizona
University requires satisfactory results for the following: a
criminal background investigation, employment history
investigation, degree verification (in some cases) and
fingerprinting. If you are applying for a job that requires a CDL,
you will be required to register with the Federal Motor Carrier
Safety Administration Drug & Alcohol Clearinghouse and adhere
to the clearinghouse requirements. Additionally, as an employer in
the state of Arizona, NAU is required to participate in the federal
E-Verify program that assists employers with verifying new
employees' right to work in the United States. Finally, each year
Northern Arizona University releases an Annual Security Report
. The report is a result
of a federal law known as the Clery Act. The report includes Clery
reportable crime statistics for the three most recent completed
calendar years and discloses procedures, practices and programs NAU
uses to keep students and employees safe including how to report
crimes or other emergencies occurring on campus. In addition, the
Fire Safety Report
is combined with the Annual
Security Report for the NAU Flagstaff Mountain Campus as this
campus has on-campus student housing. This report discloses fire
safety policies and procedures related to on-campus student housing
and statistics for fires that occurred in those facilities. If you
would like a free paper copy of the report, please contact the
NAUPD Records Department at (928) 523-8884 or by visiting the
department at 525 E. Pine Knoll Drive in Flagstaff.
Salary range begins at $32,364. Annual salary commensurate with
candidate's qualifications and related experience.
This position is non-exempt under the Fair Labor Standards Act
(FLSA). The incumbent is eligible for overtime pay or compensatory
time according to University policy. Further, the employee must
submit timesheets that accurately reflect all hours worked.
This is a Classified Staff (CLS) position. NAU offers an excellent
benefit package including generous health, dental and vision
insurance; participation in the Arizona State Retirement System;
paid vacation and 10 holidays per year; and tuition reduction for
employees and qualified dependents. More information on benefits at
NAU is available on the Human Resources benefits website
. Classified Staff
employees are in a probationary status for their first six months
at NAU. NAU is a tobacco and smoke-free campus. Employees offered a
position will be eligible for state health plans (including NAU's
BCBS Plan). New employees are eligible for benefits
on the first day of the
pay period following their enrollment, after their employment date.
Employees will have 31 days from their start date to enroll in
benefits. Additionally, new employees will begin participating in
the Arizona State Retirement System, and the long-term disability
coverage that accompanies it, on the first of the pay period
following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity
for professional development. New
employee on-boarding training
includes courses to be completed
within the first 30 days.
NAU will not provide any U.S. immigration support or sponsorship
for this position.
October 3, 2022 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on
this page. You must submit your application by clicking on the
"Submit" button by midnight of the application deadline. If you
need assistance completing your application there are instructions
available on the Human Resources website
or in person in the
Human Resources Department located in Building 91 on the NAU Campus
- on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable
accommodation to participate in the hiring process please contact
the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006
or PO Box 4083, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal
Opportunity/Affirmative Action Institution. Women, minorities,
veterans and individuals with disabilities are encouraged to apply.
NAU is responsive to the needs of dual career couples.
EEO is the Law Poster and Supplements
NAU is an Employer of National Service. AmeriCorps, Peace Corps,
and other National Service alumni are encouraged to apply.
To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606573&PostingSeq=1