Administrative Coordinator, Development

Founded in 1917, Providence College (PC) is a premier Catholic liberal arts institution steadfastly committed to academic excellence through a dynamic core curriculum, a distinctive Development of Western Civilization Program, and abundant experiential learning opportunities. The only U.S. higher education institution administered by the Dominican Friars, PC is committed to providing a variety of opportunities for intellectual, social, moral, and spiritual growth in a supportive environment. Providence College believes that cultural and intellectual pluralism is essential to the excellence of its academic programs, and strives to foster an academic culture and campus community reflecting the global environment in which we live and work.

The approximately 105-acre campus is situated in Rhode Island’s capital city and is close to the many cultural and educational offerings of Rhode Island’s “renaissance city.” Additionally, Providence is located an hour from Boston and just a few hours from New York City.

For years, Providence College has been recognized in the U.S. News & World Report “Regional Universities – North Category” and has been commended by several other ranking publications.

Posting Details

Position Information

Position Title Administrative Coordinator, Development Overview
Provide support to the fundraising priorities of the Assistant Vice President for Development as well as the Director of Principal Gifts. Essential Duties:

• Provide administrative support to the Assistant Vice President, including, but not limited to, producing correspondence and memos, solicit information and prepare agendas for a variety of meetings, create and monitor reports and dashboards to track results/metrics towards goals, and create and modify presentations and materials for meetings as needed. Process invoices, and reconcile expenses to ensure timely payment. maintain filing systems, including confidential files. Prepare and provide the Assistant Vice President and the Director with strategic information for decisions to be executed.
• Coordinate the administrative activities associated with gift solicitation, documentation, processing, and stewardship including the development of customized gift proposals via InDesign, drafting gift agreements, management of opportunities in Affinaquest, executing transmittals once gifts are received, and preparing thank you notes and stewardship pieces for prospects assigned to the Assistant Vice President and the Director. Coordinate work with the student workers.
• Interface with external constituencies, including Trustees, campaign volunteers, and donors of all levels with special emphasis on principal gift prospects with a capacity of $500,000 and above. Facilitate the arrangement of one-on-one meetings and/or entertainment with prospects. Build detailed travel itineraries for the AVP and Director to include securing appointments, coordinating schedules, and travel logistics.
• Serve as the development lead for donor cultivation events in partnership with College Events. Collaborate with the AVP, the Director, and additional development directors as needed. Create invitations, populate invitation lists, track attendees, and additional tasks as they arise.

Marginal Duties:

• Perform all other duties as may be required.

Education and Experience Required

• Associate’s Degree from an accredited institution required.
• Three to five years’ of administrative support and/or an equivalent combination of education and experience.
• Collaborative team player who interacts successfully and professionally with colleagues and external constituents.
• Excellent time and project management skills, ability to consistently meet deadlines with strong attention to detail and donor-centric focus.
• Manage multiple priorities simultaneously and independently and execute decisions with discretion.
• Manage confidentiality of extremely sensitive business and personal information.
• Strong ability to independently problem-solve, think strategically, and be proactive.
• Attention to detail and organizational skills in order to coordinate a large number of administrative tasks with minimal supervision.
• Excellent verbal/written communication and interpersonal skills.
• Strong computer skills including literacy in Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint, InDesign, etc.).
• Experience with CRM software including Affinaquest/Salesforce a plus.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

Employee Status Full Time Union Status Non-Union Shift: If other, please enter regular schedule. EEO Statement
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

Posting Detail Information

Requisition Number AS710P Closing Date Open Until Filled Special Instructions to Applicants Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply
Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Letter of Recommendation