Program Coordinator, MBA Full Time

The Carey Business School is hiring a Program Coordinator, MBA Full Time who will be responsible for the day-to-day communications, logistics and operations of the full-time MBA (FTMBA) program and the undergraduate Business minor. This position will coordinate all program events and special projects that impact the internal operations of both programs.

The Program Coordinator will be responsible for coordinating communication with current and incoming students throughout the academic year. The position requires a high degree of professionalism and maintenance of confidentiality along with strong verbal and written communication skills with the ability to communicate effectively at all organizational levels. Must be collaborative with excellent interpersonal and client services skills and the ability to build solid working relationships across the School and University. The position requires great attention to detail, as well as excellent planning skills.

The position will be based out of the Carey Business School’s Harbor East campus in Baltimore, but may require travel to our Washington DC campus.

Specific duties & responsibilities

Student/Program Support (50%)

• Assist in managing FTMBA and undergraduate Business minor program email accounts.
• Communicate with students regularly to provide program updates.
• Support the FTMBA NEXT Mentoring program.
• Process invoices associated with programs and departmental activities.
• Prepare financial statements and maintain records pertaining to program activities.
• Collaborate with campus partners such as the Office of Experiential Learning to develop logistics plans for international and domestic travel for project-based courses, site-visits, or trips.
• Develop and execute program surveys using Qualtrics for continuous improvement data.
• Coordinate, schedule, and record all FTMBA program meetings; attend other program meetings as needed.
• Maintain email listservs for FTMBA and Business minor programs.

Event Coordination (40%)

• Coordinate all FTMBA and Business minor programs-sponsored events.
• Assist with the planning and implementation of Foundations Week, including serving as the primary contact/planner for all program logistics.
• Manage inventory of speaker gifts, supplies, or other program-related items.
• Serve as the primary contact for planning, organizing, and implementing program events.
• Work with the FTMBA Association to plan, coordinate, and facilitate student events.
• Be the primary point of contact for event communications with students, faculty, and staff.
• Team with other departmental staff to volunteer at university-wide events such as graduation.

Scheduling/Data Management (5%)

• Manage scheduling of team meetings, program events, student townhalls, and welcome sessions.
• Develop, update, and maintain advising materials in collaboration with advising team.
• Assist in updating program information on the Carey website, student handbook, and/or university catalog.
• Assist the department in organizing documents, resources, presentations, and data shared drive and Teams site(s).
• Input room reservation or other event details into 25Live.

Other duties as assigned (5%)

Special Knowledge, Skills, & Abilities

• Provide academic and administrative coordination in support of a variety of academic program processes and activities.
• Knowledge of SAP, and other related JHU educational support systems, preferred.
• Intermediate proficiency in MS Word, Excel and PowerPoint, Qualtrics
• Basic research and data analysis skills
• Strong writing and customer service skills
• Ability to draft original correspondence.
• Ability to work independently.
• Ability to perform multiple tasks concurrently.
• Ability to set priorities and meet deadlines.
• Strong communication, interpersonal, critical thinking, and organizational skills.
• Ability to work with a diverse population, to include faculty, students, staff, and external constituents.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Three years administrative/academic related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor’s Degree strongly preferred.
• Master's degree in a business-related discipline or higher education administration/student personnel services preferred.
• 1 year of experience in academic advising administration.

Classified Title: Academic Program Coordinator
Working Title: ​​​​​​​Program Coordinator, MBA Full Time

Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.95-$25.30 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday- Friday with some evenings and weekends possible
Exempt Status: Non-Exempt
Location: ​​​​​​​Hybrid/JH at Harbor East
Department name: ​​​​​​​Academic Administration
Personnel area: Carey Business School

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm