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DIRECTORS' ADMINISTRATIVE ASSISTANT

Employer
University of Wisconsin-Madison
Location
Wisconsin, United States
Salary
Salary Not Specified
Posted Date
Sep 26, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Faculty Affairs, Other Academic Affairs, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs
Employment Level
Administrative
Employment Type
Part Time
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Salary:

Minimum $48,000 ANNUAL (12 months)
Depending on Qualifications
The expected salary range for this position is $48,000 up to $55,000 for highly experienced candidates. Actual pay will depend on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Job Summary:

The Directors' Administrative Assistant will administratively support both our Faculty Director and Administrative Director with scheduling and logistics. They will provide support for advisory board members, events and meetings, campus-wide Civic Action Plan meetings, and other related Morgridge Center meetings and gatherings as assigned.

This position reports to Lisa Chambers, Administrative Director.

The Morgridge Center for Public Service is part of the Division for Teaching and Learning (DTL) along with the Office of Undergraduate Advising (OUA), the Center for Teaching, Learning, and Mentoring (CTLM), the Wisconsin Institute for Science Education and Community Engagement (WISCIENCE), and the Student Learning Assessment (SLA) office.

The Morgridge Center for Public Service seeks an individual who demonstrates the ability to:
- Foster and promote the values of diversity, equity, and inclusion.
- Work effectively with a diverse community of faculty, staff, students, and off-campus colleagues.
- Share complex information in a clear, concise, and organized manner in both verbal and written forms.
- Connect well with others (students, faculty, staff, and off-campus partners).
- Work effectively and collaboratively as a member of a team.
- Be organized and pay attention to detail.

Anticipated Start Date: November 14, 2022

Responsibilities:

Provides administrative support for a department, group of professionals, or to the manager of a work group consisting of professional staff and subordinate supervisors in support of unit goals, under general supervision
  • 40% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
  • 15% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
  • 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
  • 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
  • 10% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Tasks:
  • Meet weekly with the faculty director to go over scheduling for the week and future.
  • Communicate with board members or their assistants about meeting attendance prior to meetings. Send reminders and follow up.
  • Send final board meeting numbers to administrative director and faculty director prior to meetings
  • Coordinate with board meeting host if off-campus, site visit/walk-through
  • Assist with onboarding of new board members (request bio, contact info, major, year in school, food sensitivities, accommodations, photo for use in board book, annual report, letterhead, name tents, order name tags)
  • Track board meeting attendance
  • Coordinate attendance and send reminders to off-campus board members for the annual Lunch with the Chancellor event
  • Schedule for the faculty director primarily and occasionally for the administrative director
  • Make room reservations and coordinate logistics for other Morgridge Center related miscellaneuos meetings to include but not limited to: Civic Action Plan, All-Staff, Director's Team, Monthly faculty director and administrative director meetings, etc
  • Provide logistical support for recognition/appreciation for transitioning staff members
  • Complete and submit purchasing, official functions, and other forms
  • Coordinate set-up and clean-up for above meetings/events
Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

- Excellent oral and written communication skills
- Ability to manage multiple concurrent projects/tasks
- Highly organized
- Confidence, discretion, and sophistication when communicating with on and off campus colleagues
- Ability to work effectively with individuals and groups from a variety of identities, cultures, backgrounds and ideologies as well as personal and social orientations in a compassionate, culturally humble manner

Work Schedule:

20-32 hours per week will be typically worked between 8:30 am and 5 pm.

Work Type:

Part Time: 50% - 75%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. One selected day per week may be worked remotely if the employee chooses to do so. Flexibility is allowed as needed for additional remote work.

Appointment Type, Duration:

Ongoing/Renewable


Additional Information:

The Division for Teaching and Learning (DTL) strives to create a healthy, welcoming, and inclusive space for all and encourages applications from members of underrepresented communities and from candidates who foster and promote the values of diversity, equity, and inclusion.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of the appointment.

How to Apply:

Please click on the "" button to start the application process. Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience. PDF documents preferred but not required. Pay will be based on experience and qualifications

Contact:

Dean Ladwig
dean.ladwig@wisc.edu
608-890-3590
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Administrative Assistant II(AD002)

Department(s):

A370600-DIV FOR TEACHING AND LEARNING/MORGRIDGE CENTER

Employment Class:

University Staff-Ongoing

Job Number:

267686-CP



The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Sep 26 2022 Central Daylight Time
Applications Close: Oct 10 2022 11:55 PM Central Daylight Time

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