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Administrative Assistant, Student Affairs

Employer
Massachusetts College of Liberal Arts
Location
Massachusetts, United States
Salary
Salary Not Specified
Posted Date
Sep 26, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration, Business & Administrative Affairs, Business & Administrative Support, Student Affairs, Other Student Affairs
Employment Level
Administrative
Employment Type
Full Time
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About Massachusetts College of Liberal Arts:

At MCLA, we're here for all - and focused on each - of our students. As a 2023 Top Ten Public College, classes are taught by educators who care deeply about teaching, and about seeing their students thrive on every level of their lives. Nearly 93% of our graduates land competitive jobs or are accepted by some of the best grad schools in the country. We engage in the most nationally relevant conversations by hosting some of the most celebrated thinkers and speakers on our campus in the Berkshires of Massachusetts, an area known for its mountain ranges, hiking trails, and panoramic views. Our home town of North Adams is brimming with creative energy and the regional economy is booming as a result. In nearly every way possible, the experience at MCLA is designed to elevate you as an individual, a leader, and a communicator, fully empowered to make your impression on the world.


Job Description:

Every day, people in the Division of Student Affairs bring their knowledge, experiences, professionalism, and care to support our mission ofSetting students up for success. Every interaction, communication, activity, event, program, guidance, and supervision provide space and place for the individual student to bring their full selves as they explore what success means to them. Our work is guided by many values, and there are three that cut across all departments:Equity, Student Centeredness, and Collegiality.

Collectively, our vision is important to the College: Working in partnership with all members of the MCLA community to promote excellence in learning and teaching, prepare the next generation of global citizens, and contribute to a vibrant community.

We are seeking an exceptional individual to join our team as an Administrative Assistant. Reporting to the Vice President of Student Affairs (VPSA), this person provides general office and clerical support for the VPSA office: using discretion and independent judgment in handling confidential materials and sensitive situations via phone, mail, and in-person; efficiently performs various clerical tasks, standard office procedures, adhere to deadlines, and most importantly, serve work that centers students. As the front-line staff person, the Administrative Assistant provides first-point-of-contact customer service to a diverse population including students, faculty, staff, parents, alumni, board members, and other campus visitors. This person must use tact and sensitivity even in the most challenging of situations. Facilitates daily operations by providing reception duties, including answering telephones, assisting with student inquiries, distributing mail, and maintaining computer files.

DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES:

Provides administrative support for the Vice President
  • Handle highly sensitive and confidential materials with complete discretion and integrity.
  • Schedules and manages meeting invitations, Zoom reservations, room reservations, A/V logistics and catering requests, as appropriate.
  • Act as office liaison to administrative department heads, faculty, staff, students, parents and, consults with other departments on budget and policies. Initiates resourcing with inquiries and responds as appropriate.
  • Manages all fee and other waiver requests providing policy and practice information to screen for appropriateness of waiver or appeal before requests for waivers or appeals are accepted. When appropriate, prepares related document for waiver request review.
Provide administrative support for the Division of Student Affairs
  • Meet regularly with leadership to review calendar, meetings, scheduling conflicts, priorities, and travel, ensuring timely preparation.
  • Works with divisional leadership to plan agendas, support meeting execution, record meeting minutes, and maintaining meeting and follow-up actions logs.
  • Assist with search committee support including scheduling, agenda building, communications, and evaluations.
  • Provides administrative support for various work groups including support of the Student Conduct Program, the Critical Incident Response Team, the Behavioral Intervention Team, and the CARE Team.
  • Support the work of different grant funded programs, activities, and projects by organizing information, assisting with detailed record keeping, scheduling meetings, and reporting in collaboration with the grants management office.
  • Ongoing maintenance of Outlook distribution lists.
  • Copy edit, review, and distribute meeting materials and other communication
Provide administrative support broadly
  • Develop, maintain, and distribute divisional master major events calendar.
  • Distribute weekly events report to Facilities Services, Trades and Projects teams.
  • Manage the Event Management Software, responding to non-academic room reservation requests, upholding policy, and contributing to space management decisions and work.
  • Additional duties as assigned

Requirements:
  • Earned associate degree; Bachelor's Degree preferred.
  • Ability to work confidentially with sensitive information and materials.
  • Strong organizational skills, self-initiative, and ability to work independently.
  • Excellent interpersonal and communication skills with evidence of customer service skills and ability.
  • Ability to exercise independent judgment and problem-solving skills that are consistent with practice, campus policy.
  • Excellent technology skills including command of Microsoft Suite software; data base management expertise required.
  • Event Management experience in college athletics, professional sports, conference and event center or other relevant industry.
  • Ability to maintain accurate records with attention to details.
  • Ability to manage and respond to a diverse range of tasks simultaneously.

Additional Information:

This is a full-time position. The salary range for this position is $45,000 to $50,000.

Deadline for submission is October 21, 2022.

It is the policy of Massachusetts College of Liberal Arts that all employees be vaccinated against COVID-19 before they begin employment. Proof of the COVID-19 vaccine, including booster, is required of all individuals hired by MCLA, to be verified after an offer of employment has been made, and as part of the background check process. Prospective employees may submit a request for exemption based on a religious and/or medical basis, to Human Resources.

Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any education program or activity that they operate, which extends to admission and employment at MCLA. MCLA is required by Title IX of the Education Amendments of 1972 ("Title IX") to not discriminate in such a manner. Inquiries about the application of Title IX may be directed to each respective MCLA's Title IX Coordinator, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both.

Christopher Hays
Interim Title IX Coordinator and Equal Opportunity Officer for Employees
Phone: (413) 662-5597
Email: christopher.hays@mcla.edu
Mailing Address: 375 Church Street, North Adams, MA 01247

U.S. Department of Education, Office for Civil Rights
33 Arch Street, 9th Floor Boston, MA 02119-1424
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172
Email: OCR.Boston@ed.gov


Application Instructions:

Interested candidates must apply electronically and should submit a letter of interest and resume by clicking on the APPLY NOW button below.



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