Assistant to the Chancellor
Kern Community College District
$75,957.25 - $99,662.48 Annually
The Assistant to the Chancellor performs a wide variety of
professional and administrative level duties pertaining to the
general operations of the Chancellor's Office and Board of
Provides highly confidential administrative support to the Board of
Trustees and Chancellor; coordinates and schedules various Board
appointments, meetings, special events; maintains and coordinates
appointment and activity schedules and calendars for the Board;
makes travel arrangements and reservations; reserves meals,
facilities, equipment, services and supplies for meetings and other
events as needed.
Prepares materials for Board and Executive Staff, and prepares and
distributes board notices.
Assists with ensuring meetings are in compliance with the Brown
Attends all Board Meetings.
Attends committee meetings, workshops, and special sessions of the
Board; takes and produces minutes of meetings.
Takes and maintains minutes, proclamations, and resolutions of
Maintains Board of Trustees' historical and current official files
and other information pertinent to the legal aspects of the
District's functions, i.e., elections, re-districting, voting
regulations, bond measures, District policies and procedures, legal
opinions, ethics training, etc.
Prepares correspondence on a variety of matters including those of
a confidential nature; may review, revise, edit, format and
proofread a variety of materials.
Performs a variety of clerical accounting duties in support of
office activities; processes and monitors funds and processes Board
related requisitions and purchase orders.
Provides staff assistance to the Chancellor in the follow-up of
assignments given to District executive staff, and received by the
Chancellor from the Trustees.
Remains current concerning problems, situations and conditions of
special interest to the Chancellor or Board of Trustees; exercises
independent judgment concerning matters requiring the Chancellor's
and/or Board's attention. Works to anticipate and resolve
Maintains strict confidentiality in all matters dealing with the
Board of Trustees and the Chancellor.
Maintains Board of Trustees Website; posts and maintains web-based
meetings and proceedings utilizing web-based software.
Assists Student Trustees in their duties.
Coordinates Master Calendar access.
Perform other duties as assigned.
Bachelor's degree from an accredited college or university and
five years of broad and increasingly responsible
clerical/secretarial experience, four years of which must have been
in an executive secretarial or administrative assistant position,
preferably in the field of education; or an equivalent combination
of training and experience that could likely provide the desired
knowledge and abilities.
Demonstrated sensitivity to and understanding of the diverse
academic, socioeconomic, cultural, ethnic, and disability
backgrounds of community college students and employees.
Administrative/Secretarial experience preferably in the field
of public education. Bachelor's Degree preferred.
Experience in managing office and administrative support.
Documented success in taking and producing accurate and timely
minutes. Experience with web-based software
Knowledge and Abilities
Knowledge and proficiency in the operation and use of personal
computers utilizing word processing, spreadsheet and database
management software programs (e.g., MS Office Suite, MS Word,
Excel, Access and PowerPoint, etc.) and the Internet browser,
websites and e-mail.
Knowledge of English usage, spelling, grammar and punctuation,
basic arithmetic, filing and record keeping procedures, and
receptionist and telephone techniques
Office procedures and practices, including filing systems,
reception and telephone techniques; business forms, operation of
duplicating equipment, and letter and report writing
Rules, regulations, laws and policies governing school
English usage, spelling, vocabulary, grammar, and
Ralph M. Brown Act, Public Records Act and California Education
Type with speed and accuracy.
Compose reports and correspondences independently.
Communicate effectively and tactfully in both oral and written
Perform difficult secretarial, clerical and word processing
with accuracy and speed.
Organize work and take care of administrative details.
Compile and maintain accurate and complete records and
Deal effectively with a wide variety of personalities and
situations requiring diplomacy, friendliness, poise and
Analyze situations accurately and adopt an effective course of
Interpret and apply District rules, laws, and policies with
$75,957.25 - $
99,662.48 annuallyMaximum Entry Level Salary: $ 79,802.57
Review of Applications:
Complete application packets will
be accepted until the position is filled; but those received by
August 09, 2022
are assured consideration. The College
reserves the right to extend time limits or reinitiate the
recruitment/selection process at any point.
Completed application packet must include:
It is the applicant's responsibility to redact (or remove) any
personal information from all documents prior to uploading. This
includes Social Security Numbers, Date of Birth, and any photos of
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of five (5) professional references - Listed on
Foreign Degree: Applicants with foreign degrees from colleges or
universities outside of the United States must have their
coursework evaluated by a professional association that is a member
of the National Association of Credential Evaluation Services
(NACES) or Academic Credentials Evaluation Institute, INC. (ACEI).
A copy of the evaluation must be submitted with your on-line
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
necessary arrangements. EEO Plan 2021-2024
Note: The District is strongly committed to
achieving staff diversity and the principles of equal employment
opportunity. The District encourages a diverse pool of applicants
and does not discriminate on the basis of national origin,
religion, age, gender, gender identity, gender expression, race or
ethnicity, color, medical condition, genetic information, ancestry,
sexual orientation, marital status, physical or mental disability,
pregnancy, or because he/she is perceived to have one or more of
the foregoing characteristics, or based on association with a
person or group with one or more of these actual or perceived
characteristics or any other characteristic protected by federal,
state or local law, in any of its policies, procedures or
Discrimination Free Work Environment
District does not provide sponsorship for authorization to work in
the United States. Work authorization should be established at the
time of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3653768/assistant-to-the-chancellor
Emails will not be accepted.