Assistant to the Chancellor

Assistant to the Chancellor

Kern Community College District


Salary: $75,957.25 - $99,662.48 Annually

Job Type:

Job Number: FY22-23-00024

Location: Bakersfield, CA

Department:

Basic Function

The Assistant to the Chancellor performs a wide variety of professional and administrative level duties pertaining to the general operations of the Chancellor's Office and Board of Trustees.

Representative Duties

Provides highly confidential administrative support to the Board of Trustees and Chancellor; coordinates and schedules various Board appointments, meetings, special events; maintains and coordinates appointment and activity schedules and calendars for the Board; makes travel arrangements and reservations; reserves meals, facilities, equipment, services and supplies for meetings and other events as needed.

Prepares materials for Board and Executive Staff, and prepares and distributes board notices.

Assists with ensuring meetings are in compliance with the Brown Act.

Attends all Board Meetings.

Attends committee meetings, workshops, and special sessions of the Board; takes and produces minutes of meetings.

Takes and maintains minutes, proclamations, and resolutions of Board actions.

Maintains Board of Trustees' historical and current official files and other information pertinent to the legal aspects of the District's functions, i.e., elections, re-districting, voting regulations, bond measures, District policies and procedures, legal opinions, ethics training, etc.

Prepares correspondence on a variety of matters including those of a confidential nature; may review, revise, edit, format and proofread a variety of materials.

Performs a variety of clerical accounting duties in support of office activities; processes and monitors funds and processes Board related requisitions and purchase orders.

Provides staff assistance to the Chancellor in the follow-up of assignments given to District executive staff, and received by the Chancellor from the Trustees.

Remains current concerning problems, situations and conditions of special interest to the Chancellor or Board of Trustees; exercises independent judgment concerning matters requiring the Chancellor's and/or Board's attention. Works to anticipate and resolve conflicts.

Maintains strict confidentiality in all matters dealing with the Board of Trustees and the Chancellor.

Maintains Board of Trustees Website; posts and maintains web-based meetings and proceedings utilizing web-based software.

Assists Student Trustees in their duties.

Coordinates Master Calendar access.

Perform other duties as assigned.

Minimum Qualifications

Bachelor's degree from an accredited college or university and five years of broad and increasingly responsible clerical/secretarial experience, four years of which must have been in an executive secretarial or administrative assistant position, preferably in the field of education; or an equivalent combination of training and experience that could likely provide the desired knowledge and abilities.

Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees.

Desirable Qualifications:

Administrative/Secretarial experience preferably in the field of public education. Bachelor's Degree preferred.

Experience in managing office and administrative support.

Documented success in taking and producing accurate and timely minutes. Experience with web-based software

Knowledge and Abilities

Knowledge of:

Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet and database management software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint, etc.) and the Internet browser, websites and e-mail.

Knowledge of English usage, spelling, grammar and punctuation, basic arithmetic, filing and record keeping procedures, and receptionist and telephone techniques

Office procedures and practices, including filing systems, reception and telephone techniques; business forms, operation of duplicating equipment, and letter and report writing

Rules, regulations, laws and policies governing school districts

English usage, spelling, vocabulary, grammar, and punctuation

Ralph M. Brown Act, Public Records Act and California Education Code.

Ability to:

Work independently.

Type with speed and accuracy.

Compose reports and correspondences independently.

Communicate effectively and tactfully in both oral and written form.

Perform difficult secretarial, clerical and word processing with accuracy and speed.

Organize work and take care of administrative details.

Compile and maintain accurate and complete records and reports.

Deal effectively with a wide variety of personalities and situations requiring diplomacy, friendliness, poise and firmness.

Analyze situations accurately and adopt an effective course of action.

Interpret and apply District rules, laws, and policies with good judgment.

SALARY RANGE$75,957.25 - $ 99,662.48 annuallyMaximum Entry Level Salary: $ 79,802.57 annually
SPECIAL INSTRUCTIONSFirst Review of Applications: Complete application packets will be accepted until the position is filled; but those received by August 09, 2022 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:

• Completed Online Application for Employment form
• Current resume
• Letter of interest (Cover Letter)
• Copy of legible transcripts, if applicable
• List of five (5) professional references - Listed on application form

It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application.

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024

Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.




All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3653768/assistant-to-the-chancellor. Emails will not be accepted.




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