Event Support Lead

Event Support Lead

Posting Number: R0004363
Location: Salem Campus

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Position Summary:
The Scheduling and Conferences unit seeks and Event Support Lead to support University events on campus. This position performs a variety of semi-skilled duties as assigned by Scheduling Management to provide support for University events and other associated tasks. This role will be performing assigned duties within a team oriented work environment to effectively and efficiently provide support for event operations throughout the academic year and summer season, this includes high priority enrollment focused events. This position is service oriented and must be able to work harmoniously with other staff, faculty, students and external clients on campus while performing the duties of the role. Assignments of duties may vary depending upon the tasks required to be performed on any given day, as dictated by the event schedule. Must be flexible to work various shifts as assigned by Management.

Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
JOB DUTIES

Typical job responsibilities include, but are not limited to, the following daily tasks:

• Prepare facilities, rooms, and outdoor spaces for specific events as
  
• directed by Scheduling Management.
  
• Work with and provide quality control for student groups setting up, taking down and storing event equipment such as ASWU Stage or dance floor,
  
• for student organized events.
  
• Attend Event Production Team meetings on a weekly basis.
  
• Coordinate event set up details with both internal and external event
  
• coordinators; coordinate with contractors and suppliers for special events. ○ Keep electronic records and databases of event set up diagrams and notes, furnishing and supply inventory and locations.
  
• Assist Facilities Services Staff as time allows.
  
• Move furniture and equipment as required to perform duties of the
  
• position as requested by the supervisor.
  
• Complete event related service or work requests assigned by Facilities Services Support Leadership.
  
• Perform other duties as assigned.
  

Additional job duties:

• Perform job duties as assigned by Scheduling Management in an efficient and professional manner within given deadlines to assure University event preparations are properly organized, set up, and supported. Once the event has concluded, carefully secure and store event equipment, clean up the facility, reset facility furnishings for the next scheduled use, and perform event related custodial duties.
  
• Must notify the supervisor on duty in a timely manner of any equipment or facilities needing repair or replacement.
  
• Responsible for practicing safe work habits, utilizing safety equipment as required and immediate reporting of unsafe conditions to the supervisor.
  
• Provide exemplary customer service at all times.
  
• May be required to assist with training and supervision of work-study students who are responsible for supporting events on campus.
  
• May be asked to assist with basic technology set up, teardown or troubleshooting for events that occur outside of regular business hours.
  

MINIMUM QUALIFICATIONS

• Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position.
  
• One to three years of experience in event support preferred.
  
• Ability to work independently and harmoniously with all staff in a team-oriented work environment.
  
• Must be able to calmly and effectively assist in emergency situations.
  
• Availability to work whatever shifts are necessary to support an event.
  
• Must reside in Oregon by the first day of employment or be able to perform work primarily in Oregon
  

Typical Work Schedule

40 hours flexible/Tuesday - Saturday

Physical Demands & Working Condition:

Ability to frequently and safely lift objects weighing up to 50 pounds. Ability to work from ladders and grids up to 50 feet in height and catwalks suspended from a ceiling. Ability to work for extended periods of time while walking, standing, bending, stooping, climbing, lifting objects, and pushing/pulling heavy carts of equipment while often exposed to dirt, dust, odors and inclement weather in areas sometimes dimly-lit. Sometimes requires traveling from building to building outdoors and occasionally traversing steps/stairs.

An employer-paid pre-placement physical required.

Salary: $18.38 per hour

Applications will be reviewed on a rolling basis as received; position will remain open until filled.

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

You will need to upload the following two documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
  
• Current Resume
  

​Incomplete applications will not be considered.


Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Event-Support-Lead_R0004363

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds. jeid-797085eab820ac43881d4249fc28bc88