Computing and Data Science Administrative Coordinator
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The Computing and Data Science Administrative Coordinator is a new,
0.6 FTE position (25 hours per week). The position will report to
the Provost's Office, and will be charged with supporting the
University's Computing and Data Science programs, as well as the
grants administrative and reporting activities for the University's
US Department of Education Title III grant that supports these new
programs. This will include helping to ensure that the grant
timeline is followed, tasks are completed, and the project remains
on schedule. The Program Coordinator will schedule meetings with
key faculty and staff, establish communication methods with
affiliated offices across campus, maintain program budgets, and
assist with writing and submitting timely federal government
Reasonable Accommodations Statement:
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.
Provide administrative support for US DOE Title III grant project
to ensure that the grant timeline is followed and required tasks
are completed, including:
- scheduling and attending grant-related meetings with faculty
- sending meeting reminders
- taking and distributing meeting notes
- tracking project spending and maintaining budgets
- communicating with the program and other related
- collaborating with campus offices regarding program-related
activities and topics
- coordinating with faculty, staff, and the University Grants
Office to prepare and submit required reports to the U.S.
Department of Education
The position will also provide general department administrative
- serving as a front-line support for students and faculty in the
- performing general office duties, such as ordering supplies,
and performing basic bookkeeping work (e.g., purchase card
- processing credit card and expense reimbursements
- supporting Willamette's Center for Quantitative Understanding,
Analysis, and Design (QUAD Center)
- processing departmental payment requests
- attending and taking minutes for departmental
- helping to coordinate special events for the program (including
guest speakers, commencement activities, and faculty
The person in this position plans and performs diverse activities
requiring an acquired knowledge of best practices regarding
policies and procedures, and involving the exercise of judgment in
the analysis of facts or situations. Strong interpersonal and
verbal communication skills are necessary to exchange information
with individuals inside and outside the University. Superb
organizational skills, meticulous attention to detail, a
willingness to research answers to help address questions, and a
friendly demeanor are essential.
- Demonstrated organizational skills, with the ability to handle
and prioritize multiple projects in a deadline-driven
- Demonstrated attention to detail.
- Strong interpersonal skills, ability to relate to and work with
diverse groups of people.
- Demonstrated proficiency of computer skills.
- Ability to maintain confidentiality.
- Ability to work independently.
Physical Demands & Working Conditions
- Experience administering or coordinating federal
Typical work is performed indoors in a normal office
Applications will be reviewed on a rolling basis as received;
position will remain open until filled.
All University positions require that candidates submit to a
criminal conviction record check prior to hire. Conviction does not
automatically preclude candidates from being hired. Nature of
conviction will be considered relative to the duties of the
You will need to upload the following two documents as part of
your application materials in the "My Experience" section labeled
Incomplete applications will not be considered.
Apply online at https://willamette.wd1.myworkdayjobs.com/en-US/willametteuniversityjobs/job/Salem-Campus/Title-III-Program-Coordinator_R0004257
Believing that diversity contributes to academic excellence and
to rich and rewarding communities, WU is committed to recruiting
and retaining a diverse faculty, staff and student body. We seek
candidates, particularly those from historically under-represented
groups, whose work furthers diversity and who bring to campus
varied experiences, perspectives and backgrounds.
- Cover letter addressing the required/desired qualifications and
presenting any other applicant characteristics which deserve
- Current Resume