# of Openings:
Financial Services and Procurement
The School of Public and International
Affairs (SPIA) seeks to hire a highly motivated individual to fill
the position of Financial Analyst within the Financial Management
Office (FMO). This position reports to the SPIA Finance Manager and
works together with the FMO team. The Financial Analyst is
responsible for the review and approval of payments, creation of
contracts, FMO liaison for administrative support meetings,
assisting with staff training in the use of university financial
systems, maintenance of relevant financial databases, updating the
FMO website, and performing financial analyses. The financial
database involves the upkeep of school faculty research accounts
from recording funding agreements to ensuring joint accounts have
been funded each fiscal year. This involves monitoring account
balances and ensuring accounts are not overspent. The position will
assist in the oversight of journal entries, especially at the close
of the fiscal year. Also, this position will assist with preparing
budget templates for the various sub-departments within SPIA.
The position requires that the individual
works closely with our faculty administrative support staff in the
core and center/program departments within SPIA, along with the
Princeton University Office of Finance and Treasury (F&T).
Reviews and approves vouchers
and credit card transactions submitted in Concur and Prime. Checks
for proper receipts, chartstrings, and expense codes. Applies
knowledge of university policies and procedures and generally
accepted accounting principles. Notifies expense report preparer of
any errors and returns items in need of correction.
- Assists with staff training on the use of financial systems
such as Concur and Prime. Such training may take place in a
classroom setting, remotely, or one on one. Keeps track of the
latest system updates and relays them to staff.
Stays current on university
policies and procedures relating to payments, contracts, and
financial transactions. Assists with updating the FMO website as
changes to policies and procedures become known. Utilizes this
knowledge when reviewing the work of others and imparts this
knowledge to staff.
Must become familiar with SPIA
faculty research accounts and be able to compute income allocations
based on specified agreements and projected balance. Perform
account analysis when needed.
Assists in maintaining the FMO
financial records. Ensures research account funding is spent
according to current agreements. Tracks financial commitments
versus actual expenditures.
Assist users with developing
contracts utilizing Princeton’s standard templates.
- Assists in the fiscal year closing process.
- Performs other special projects as assigned by the SPIA Finance
Manager or the SPIA Finance Director.
- Other duties as assigned.
- Bachelor’s degree
- 2 – 4 years of experience in a high-volume office setting.
including work related to finance and business
- Excellent computer skills and proficiency with Microsoft
- Exceptional oral and written communication skills to
communicate clearly and concisely
- Self-starter and ability to multi-task by prioritizing work
effectively as contracts and payments are time sensitive
- Excellent analytical skills
- Must be a team player who collaborates, is willing to assist,
and learns new systems when needed
- Must be personable and have a good sense of humor
- Experience in a non-profit or academic setting highly
- Knowledge of the Princeton University chart of accounts
- Knowledge of contracts/agreements and business expense/travel
- Experience within Excel creating pivot tables and using
- Experience with Peoplesoft (Procurement Work Center), Cognos
(Prime Reporting) and Concur-Travel and Expense System
We at the School of Public and
International Affairs believe that it is vital to cultivate an
environment that embraces and promotes diversity, equity and
inclusion - fundamental to the success of our education and
research mission. This commitment to diversity informs our efforts
in recruitment and hiring as we actively seek colleagues of
exceptional ability who represent a broad range of viewpoints,
experiences and value systems, and who share Princeton University's
dedication to excellence.
Princeton University is an Equal
Opportunity/Affirmative Action Employer
and all qualified
applicants will receive consideration for employment without regard
to age, race, color, religion, sex, sexual orientation, gender
identity or expression, national origin, disability status,
protected veteran status, or any other characteristic protected by
IS THE LAW