Project Manager, Maintenance
Facility Srv: Operations
NAU is a community devoted to student success and sustained by an
unshakable commitment to our shared mission, vision, and values.
We—faculty, staff, and administrators—thrive by combining our
efforts and working side by side to further NAU's culture of
This position is posted as Project Manager,
, which is a working title. The NAU system
title for this position is Facilities Project
Northern Arizona University is now hiring a highly detailed full
time benefit eligible Project Manager, Maintenance
to work in Capital Planning and Campus Operations (CaPCOT). The
Project Manager assists the Assistant Director, Facilities and
Maintenance by being the primary point of contact for small
projects completed in house by Facility Services.
This position coordinates the estimating, scheduling, sourcing of
non-standard material and other services required to complete in
house projects in a timely, and competitively in cost ensuring
quality of work and regular contact with stakeholders regarding
project progress, and any other pertinent information.
The Project Manager also coordinates the facilities response
regarding snow removal on campus, in addition to coordinating the
staffing requirements to facilitate calls from the after-hours call
service, during holiday closures, etc. The Project Manager will
also coordinate all damage claims in assistance with Contracts,
Purchasing and Property Liability to ensure all claimable events on
the Mountain Campus are completed timely and risks are effectively
Project Management - 40%
- Cost estimating, scheduling, and coordinating external
- Monitoring departmental budgets and manages facility planning,
budgeting and scheduling for projects.
- Providing status and funding audits to ensure projects are
completed timely and on/underexpected budget allocation.
- Requests and reviews vendor bids and qualifications, with
scheduling all necessary meetings to facilitate hiring
architectural and construction management services.
- Supports organization of all phases of project development for
small to moderate construction and facility improvement projects of
low complexity; reports on phases of planning and
- Reviews and understands construction contracts, and change
orders, and ensures their proper execution and distribution.
- Reviews contract plans and specifications for compliance with
appropriate building codes and project requirements.
- Manages multiple projects and coordinates the work of a design
and construction team to ensure compliance with the project
- Develops and prepares required correspondence for all aspects
of project programming, estimating, bidding, warranty, and other
Maintenance Scheduling and Coordinating - 25%
- Maintains ‘on call' program to ensure appropriate staff are
available to respond to incidents
- Regularly reports out schedule to NAU Work Control Center.
- Prioritizes areas of campus for snow removal (ADA, Housing,
Dining, Academic, Events, etc) and ensures removal efforts are
coordinated as best possible to reduce budget impacts.
- Coordinates with campus stakeholders for campus events
including but not limited to: welcome week, homecoming,
commencement, etc. to ensure the event needs are met
- Assists in developing project programming and scope in
conjunction with users.
- Coordinates greater university maintenance schedule for review
from administration, to include but not limited to: window systems
and glazing, condition assessments, building envelope studies,
material conditions, hardscape review and prepares the data based
- Coordinates with campus stakeholders to meet the needs of snow
removal on campus.
Customer Service and Department Representation - 15%
- Takes ownership and is the champion of assigned projects;
effectively leads the project team by exemplifying high
- Coordinates the interface among all the project
- Responsible for overall relationship with projects
stakeholders, especially project Users.
- Attends and represents the University at all project meetings
and monitors actions at meetings for compliance with the Arizona
Board of Regents and University policies and standards.
- Contributes positive input to efforts such as Search Committees
and Process Improvements Teams.
- Acts as an ambassador of department and the University by
promoting a positive image through courtesy, professionalism and
- Participates as an effective team member by contributing ideas,
encouraging others, and supporting team decisions
Budgeting and Fiscal Responsibility - 15%
- Develops project budget and manages projects to it.
- Monitors project costs throughout design, construction, and
Other duties as assigned - 5%
- Bachelor's degree in related field
- 1-2 years relevant experience OR
- Any combination of relevant education and experience may be
substituted for the educational requirement on a year-for-year
- Registered Architect or Engineer (all levels)
- LEED Accredited Professional.
- EFP Accredited Professional.
Knowledge, Skills, & Abilities
- Knowledge of construction and facility planning
- Knowledge of architectural and engineering principles,
practices, and procedures.
- Knowledge of construction design standards, and Federal, State,
and local laws, rules, regulations, and codes.
- Knowledge of Arizona Board of Regents design and construction
- Knowledge of project budgeting, cost estimating of
construction, escalation factors, and market trends.
- Knowledge of common management tactics to effectively lead a
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint,
- Strong planning, organizing, directing, and facilitating
- Project management skills.
- People management skills.
- Records maintenance.
- Budget preparation and forecasting.
- Coordination of activities, evaluating data, and establishing
- Engineering and mathematical calculations and computer
- Computer skills needed for problem solving, design, budgeting
and record keeping.
- Has problem solving, organizational, and analytical
- Coaches and mentors others.
- Analyzes situations and anticipates issues.
- Balances competing priorities.
- Communicates effectively.
- Promotes a diverse, inclusive environment.
Driving a vehicle on behalf of the university is a regular part of
this position. Arizona Administrative Code Fleet Safety Policy
requires all employees who drive on university business to pass an
online defensive driving course and submit their driver's license
number for periodic records review. The law applies to all faculty,
staff, and students who drive any university-owned motorized
vehicles or personally-owned vehicles on University business. A
driving record check and completion of required training must be
completed before driving occurs on behalf of the university. More
information on the NAU Authorized Driver Policy
can be found on
the NAU website.
COVID-19 Vaccine Requirement
As of 12/10/21, the Safer Federal Workforce employee vaccination
requirement is currently suspended pending the outcome of a federal
court-issued injunction. This injunction has suspended the recent
executive order issued by President Biden requiring all employees
of federal contractors to receive COVID-19 vaccinations. For
current status of the vaccine requirement and/or questions, please
visit FAQs for Employee Vaccination
This position has been identified as a safety/security sensitive
position. Therefore, per AZ Revised Statute, Northern Arizona
University requires satisfactory results for the following: a
criminal background investigation, employment history
investigation, degree verification (in some cases) and
fingerprinting. If you are applying for a job that requires a CDL,
you will be required to register with the Federal Motor Carrier
Safety Administration Drug & Alcohol Clearinghouse and adhere
to the clearinghouse requirements. Additionally, as an employer in
the state of Arizona, NAU is required to participate in the federal
E-Verify program that assists employers with verifying new
employees' right to work in the United States. Finally, each year
Northern Arizona University releases an Annual Security Report
. The report is a result
of a federal law known as the Clery Act. The report includes Clery
reportable crime statistics for the three most recent completed
calendar years and discloses procedures, practices and programs NAU
uses to keep students and employees safe including how to report
crimes or other emergencies occurring on campus. In addition, the
Fire Safety Report
is combined with the Annual
Security Report for the NAU Flagstaff Mountain Campus as this
campus has on-campus student housing. This report discloses fire
safety policies and procedures related to on-campus student housing
and statistics for fires that occurred in those facilities. If you
would like a free paper copy of the report, please contact the
NAUPD Records Department at (928) 523-8884 or by visiting the
department at 525 E. Pine Knoll Drive in Flagstaff.
Anticipated salary range is $54,779- $68,474. Annual salary
commensurate with candidate's qualifications and related
This position is exempt from the overtime provisions of the Fair
Labor Standards Act (FLSA) and therefore will not earn overtime or
compensatory time for additional time worked.
This is a Classified Staff (CLS) position. NAU offers an excellent
benefit package including generous health, dental and vision
insurance; participation in the Arizona State Retirement System;
paid vacation and 10 holidays per year; and tuition reduction for
employees and qualified dependents. More information on benefits at
NAU is available on the Human Resources benefits website
. Classified Staff
employees are in a probationary status for their first six months
at NAU. NAU is a tobacco and smoke-free campus. Employees offered a
position will be eligible for state health plans (including NAU's
BCBS Plan). New employees are eligible for benefits
on the first day of the
pay period following their enrollment, after their employment date.
Employees will have 31 days from their start date to enroll in
benefits. Additionally, new employees will begin participating in
the Arizona State Retirement System, and the long-term disability
coverage that accompanies it, on the first of the pay period
following 6 months after the new employee's start date.
Learning and Development
Your career at Northern Arizona University includes the opportunity
for professional development. New
employee on-boarding training
includes courses to be completed
within the first 30 days.
NAU will not provide any U.S. immigration support or sponsorship
for this position.
October 26, 2022 at 11:59 p.m.
How to Apply
To apply for this position, please click on the "Apply" button on
this page. You must submit your application by clicking on the
"Submit" button by midnight of the application deadline. If you
need assistance completing your application there are instructions
available on the Human Resources website
or in person in the
Human Resources Department located in Building 91 on the NAU Campus
- on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable
accommodation to participate in the hiring process please contact
the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006
or PO Box 4083, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal
Opportunity/Affirmative Action Institution. Women, minorities,
veterans and individuals with disabilities are encouraged to apply.
NAU is responsive to the needs of dual career couples.
EEO is the Law Poster and Supplements
NAU is an Employer of National Service. AmeriCorps, Peace Corps,
and other National Service alumni are encouraged to apply.
To apply, visit https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=606650&PostingSeq=1