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Project Manager, Maintenance

Northern Arizona University
Arizona, United States
Salary Not specified
Posted Date
Sep 26, 2022

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Project Manager, Maintenance

Location: Facility Srv: Operations
Regular/Temporary: Regular
Job ID: 606650
Full/Part Time: Full-Time

Workplace Culture

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU's culture of excellence.

Special Information

This position is posted as Project Manager, Maintenance, which is a working title. The NAU system title for this position is Facilities Project Manager.

Job Description

Northern Arizona University is now hiring a highly detailed full time benefit eligible Project Manager, Maintenance to work in Capital Planning and Campus Operations (CaPCOT). The Project Manager assists the Assistant Director, Facilities and Maintenance by being the primary point of contact for small projects completed in house by Facility Services.

This position coordinates the estimating, scheduling, sourcing of non-standard material and other services required to complete in house projects in a timely, and competitively in cost ensuring quality of work and regular contact with stakeholders regarding project progress, and any other pertinent information.

The Project Manager also coordinates the facilities response regarding snow removal on campus, in addition to coordinating the staffing requirements to facilitate calls from the after-hours call service, during holiday closures, etc. The Project Manager will also coordinate all damage claims in assistance with Contracts, Purchasing and Property Liability to ensure all claimable events on the Mountain Campus are completed timely and risks are effectively mitigated.

Project Management - 40%
  • Cost estimating, scheduling, and coordinating external resources
  • Monitoring departmental budgets and manages facility planning, budgeting and scheduling for projects.
  • Providing status and funding audits to ensure projects are completed timely and on/underexpected budget allocation.
  • Requests and reviews vendor bids and qualifications, with scheduling all necessary meetings to facilitate hiring architectural and construction management services.
  • Supports organization of all phases of project development for small to moderate construction and facility improvement projects of low complexity; reports on phases of planning and construction.
  • Reviews and understands construction contracts, and change orders, and ensures their proper execution and distribution.
  • Reviews contract plans and specifications for compliance with appropriate building codes and project requirements.
  • Manages multiple projects and coordinates the work of a design and construction team to ensure compliance with the project program/scope.
  • Develops and prepares required correspondence for all aspects of project programming, estimating, bidding, warranty, and other related issues.

Maintenance Scheduling and Coordinating - 25%
  • Maintains ‘on call' program to ensure appropriate staff are available to respond to incidents
  • Regularly reports out schedule to NAU Work Control Center.
  • Prioritizes areas of campus for snow removal (ADA, Housing, Dining, Academic, Events, etc) and ensures removal efforts are coordinated as best possible to reduce budget impacts.
  • Coordinates with campus stakeholders for campus events including but not limited to: welcome week, homecoming, commencement, etc. to ensure the event needs are met appropriately.
  • Assists in developing project programming and scope in conjunction with users.
  • Coordinates greater university maintenance schedule for review from administration, to include but not limited to: window systems and glazing, condition assessments, building envelope studies, material conditions, hardscape review and prepares the data based on urgency.
  • Coordinates with campus stakeholders to meet the needs of snow removal on campus.

Customer Service and Department Representation - 15%
  • Takes ownership and is the champion of assigned projects; effectively leads the project team by exemplifying high standards.
  • Coordinates the interface among all the project stakeholders.
  • Responsible for overall relationship with projects stakeholders, especially project Users.
  • Attends and represents the University at all project meetings and monitors actions at meetings for compliance with the Arizona Board of Regents and University policies and standards.
  • Contributes positive input to efforts such as Search Committees and Process Improvements Teams.
  • Acts as an ambassador of department and the University by promoting a positive image through courtesy, professionalism and diplomacy.
  • Participates as an effective team member by contributing ideas, encouraging others, and supporting team decisions

Budgeting and Fiscal Responsibility - 15%
  • Develops project budget and manages projects to it.
  • Monitors project costs throughout design, construction, and close-out.

Other duties as assigned - 5%

Minimum Qualifications

  • Bachelor's degree in related field
  • 1-2 years relevant experience OR
  • Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

  • Registered Architect or Engineer (all levels)
  • LEED Accredited Professional.
  • EFP Accredited Professional.

Knowledge, Skills, & Abilities

  • Knowledge of construction and facility planning principles.
  • Knowledge of architectural and engineering principles, practices, and procedures.
  • Knowledge of construction design standards, and Federal, State, and local laws, rules, regulations, and codes.
  • Knowledge of Arizona Board of Regents design and construction policies.
  • Knowledge of project budgeting, cost estimating of construction, escalation factors, and market trends.
  • Knowledge of common management tactics to effectively lead a large team.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Project, Teams).
  • Strong planning, organizing, directing, and facilitating skills.
  • Project management skills.
  • People management skills.
  • Records maintenance.
  • Budget preparation and forecasting.
  • Coordination of activities, evaluating data, and establishing priorities.
  • Engineering and mathematical calculations and computer applications.
  • Computer skills needed for problem solving, design, budgeting and record keeping.

  • Has problem solving, organizational, and analytical capabilities.
  • Coaches and mentors others.
  • Analyzes situations and anticipates issues.
  • Balances competing priorities.
  • Communicates effectively.
  • Promotes a diverse, inclusive environment.

Driving Requirement

Driving a vehicle on behalf of the university is a regular part of this position. Arizona Administrative Code Fleet Safety Policy requires all employees who drive on university business to pass an online defensive driving course and submit their driver's license number for periodic records review. The law applies to all faculty, staff, and students who drive any university-owned motorized vehicles or personally-owned vehicles on University business. A driving record check and completion of required training must be completed before driving occurs on behalf of the university. More information on the NAU Authorized Driver Policy can be found on the NAU website.

COVID-19 Vaccine Requirement

As of 12/10/21, the Safer Federal Workforce employee vaccination requirement is currently suspended pending the outcome of a federal court-issued injunction. This injunction has suspended the recent executive order issued by President Biden requiring all employees of federal contractors to receive COVID-19 vaccinations. For current status of the vaccine requirement and/or questions, please visit FAQs for Employee Vaccination Requirement.

Background Information

This position has been identified as a safety/security sensitive position. Therefore, per AZ Revised Statute, Northern Arizona University requires satisfactory results for the following: a criminal background investigation, employment history investigation, degree verification (in some cases) and fingerprinting. If you are applying for a job that requires a CDL, you will be required to register with the Federal Motor Carrier Safety Administration Drug & Alcohol Clearinghouse and adhere to the clearinghouse requirements. Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States. Finally, each year Northern Arizona University releases an Annual Security Report. The report is a result of a federal law known as the Clery Act. The report includes Clery reportable crime statistics for the three most recent completed calendar years and discloses procedures, practices and programs NAU uses to keep students and employees safe including how to report crimes or other emergencies occurring on campus. In addition, the Fire Safety Report is combined with the Annual Security Report for the NAU Flagstaff Mountain Campus as this campus has on-campus student housing. This report discloses fire safety policies and procedures related to on-campus student housing and statistics for fires that occurred in those facilities. If you would like a free paper copy of the report, please contact the NAUPD Records Department at (928) 523-8884 or by visiting the department at 525 E. Pine Knoll Drive in Flagstaff.


Anticipated salary range is $54,779- $68,474. Annual salary commensurate with candidate's qualifications and related experience.

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.


This is a Classified Staff (CLS) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System; paid vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available on the Human Resources benefits website. Classified Staff employees are in a probationary status for their first six months at NAU. NAU is a tobacco and smoke-free campus. Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. Additionally, new employees will begin participating in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, on the first of the pay period following 6 months after the new employee's start date.

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days.

Immigration Suppt/Sponsorship

NAU will not provide any U.S. immigration support or sponsorship for this position.

Application Deadline

October 26, 2022 at 11:59 p.m.

How to Apply

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on the Human Resources website or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

To apply, visit

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