Administrative Support Coordinator I

Administrative Support Coordinator I

Job No: 519296
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


Position Summary

SDSU established a department of Women's Studies in 1970, making it the oldest program in the United States. The department has developed a national and international reputation for excellence in its curriculum and faculty. Women's Studies is a rigorous interdisciplinary, cross-cultural, and transnational discipline rooted in feminist theory and shaped by the social sciences, humanities and natural sciences, as well as movements for social justice. Feminist scholarship and teaching provide students with effective tools to dialogue across difference, restructure knowledge, and participate in the process of social change. The program cultivates skills in writing, research, and presentation, and provides opportunities to engage in feminist activism locally, nationally, and internationally through travel/study, community-based service learning, and internships in various organizations. The Department is also the institutional home for the LGBTQ+ Studies program and the Science, Technology, and Society Studies minor.

The Administrative Support Coordinator I has direct office coordination responsibilities and provides administrative support for the faculty. The Administrative Coordinator's work is supervised by the Department Chair and is carried out within the policies set by the university, the department, and the chair. Responsibilities include planning and managing budgetary and fiscal matters, assisting with the faculty RTP process, course scheduling, processing paperwork for faculty appointments, interpreting academic and administrative regulations and policies, gathering data, preparing reports, assisting committees, hiring and supervising student employees, and managing academic and non-academic personnel matters.

For more information regarding the Department of Women's Studies, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Experience working in a university setting.
• Experience with Oracle, PeopleSoft, Banner, SIMS-R, and other programs necessary for the function of the position.
• Experience with communications, public relations and social media

Specialized Skills

• Proficient in Microsoft Word and Excel.
• Strong budgetary skills required.
• Ability to work with basic graphics programs for creative communications materials, e.g. Adobe, Microsoft Publisher, or other.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,505 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,505-$5,508 per month.

SDSU Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on October 10, 2022. To receive full consideration, apply by October 9, 2022. The position will remain open until filled.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Tina Deesen at tdeesen@sdsu.edu.


Advertised: Sep 26, 2022 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/519296/administrative-support-coordinator-i



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